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Volume 35, No.3 March 3, 2017www.hawthorneatleesburg.com

Minutes of Special Board MeetingMonday, January 30,201710:00 a.m.Administration Conference Room

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Secretary Sharyn Germ, Treasurer John Haag andDirectors: Mark Baierlipp and William Armstrong.

Absent Board members: Director MarianWhitehead, Barbara Weese and Jeff Carr.

9 residents were in attendance.

Also present: General Manager Roger Slagle, andAdministrative Assistant Dee Brown.

President Lichtenberger called the meeting to orderat 10:00 a.m.

Roll call was taken.

Purpose: To discuss the CommunicationComm ittees recommendation and Proprietary Leaseverbiage changes.

ITEMS DISCUSSED1. Discussion was held on the upcoming Town

Hall meeting topic of the garbage issue andif it should be presented as a separate issue.

2. Discussion was held on the CommunicationCommittees recommendation. A proposalwill be put together to be discussed at theWorkshop meeting.

ADJOURNMENTThe meeting was adjourned at 11:28 a.m.

Minutes of Board of Directors - WorkshopMeeting

Thursday, February 9, 2017 at 10:00 a.m.Marina Lobby

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Treasurer John Haag, and Secretary Sharyn Germ.Directors: Mark Baierlipp, Marian Whitehead,Barbara Weese, Jeff Carr, and William Armstrong.

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Also Present: General Manager Roger Slagle,Controller John Hall, Attorney Chuck Johnson andAdministrative Assistant Dee Brown.

There were 26 residents in attendance.

President Butch Lichtenberger called the meeting toorder at 10:00 a.m. Roll call was taken. PresidentLichtenberger mentioned that the Board candidateswill be on TV 98 on February 23,2017 at 9:00 a.m.He also reported that we had an issue here onSaturday where an unsigned letter was posted allover the community. He expressed how he felt thiscould have been handled differently and also felt itadded unnecessary work for the staff, as the tapemade a mess to the windows and paint.

ITEMS DISCUSSED1. General Manager, Roger Slagle

reported that A) The home at 159 SagoPalm Drive was delivered Monday andthe close up process is nearly complete.B) Two more homes are scheduled tobe delivered, one in April and the otherin May. C) One of the AC units in theClubhouse is down and we are currentlygetting quotes to have it repaired.

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2. Discussion was held on HRCA possiblypurchasing 107 Papaya Cove. Amotion was made and will be voted onat the General Board meeting onFebruary 16,2017.

3. Discussion was held on the approval ofthe election committee and additionalmembers requested. A motion wasmade and will be voted on at theGeneral Board meeting on February 16,2017.

4. William Armstrong spoke about theEarth and Water Expo that will be heldon February 14th, 2017 at theClubhouse. Tickets are free andrefreshments will be available.

5. Discussion was held on waterenforcement for those residentswatering on the wrong days.

6. Discussion was held on the importanceof extending the members of theCommunications Committee into theNew Year and new Board. A motionwas made and will be voted on at theGeneral Board meeting on February 16,2017.

7. Discussion was held on a letter receivedfrom the Archery Club. It was decidedthat this would be passed onto the newBoard for Budget discussion for 2018.

8. FLROC is holding a Training Seminaron March 7th, 2017.

9. Jeff Carr discussed the PlanningCommittees 2017 Closeout report andrecommendations.

10. Jeff Carr discussed the Long RangePlan for 2017. A motion was made andwill be voted on at the General Boardmeeting on February 16, 2017.

11. Mark Baierlipp discussed theCommunications Committees reportwhich included the announcement ofreceiving and able to transmit morethan the 20 over the air channels,recommended upgrade fee structure,Project Budget Adjustment andOpticalTel not willing to extend ourpresent contract past our presentextension end date of February 28,2017. A motion was made on the

Project Budget Adjustment and will bevoted on at the General Board meetingon February 16, 2017.

12. Discussion was held on the Zone /Ambassador Appreciation Event. Amotion was made and will be voted onat the General Board meeting onFebruary 16,2017.

13. Barbara Weese discussed the LotCommittee report. The Board will havea meeting to discuss and review thereport.

9 residents spoke: Surveying lots, Guardhouserenovations, Archery letter, Tree replacement, Ruleenforcement, Resident notice on cable and internet,Planning Committee and Employee issues.

ADJOURNMENTMeeting adjourned at 11:54 a.m.

Minutes of Agenda MeetingThursday, February 9, 2017 at 12:00 p.m.

Marina Lobby

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Treasurer John Haag, and Secretary Sharyn Germ.Directors: Mark Baierlipp, Marian Whitehead,Barbara Weese, Jeff Carr, and William Armstrong.

Also Present: General Manager Roger Slagle,Attorney Chuck Johnson and AdministrativeAssistant Dee Brown.

There were no residents in attendance.

President Butch Lichtenberger called the meeting toorder at 12:00 p.m. The agenda was set for theFebruary 16,2017 Board Meeting as follows:

CALL TO ORDER Butch Lichtenberger

ROLLCALL Butch Lichtenberger

INVOCATION Jeff Carr

POST COLORS AND PLEDGE VFW Post# 6389

ADJUSTMENTS TO THE AGENDA

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APPROVAL OF MINUTESGeneral Board MeetingDialogue with GM MeetingSpecial Board MeetingWorkshop MeetingAgenda Meeting

TREASURER'S REPORT

Sharyn GermJanuary 19,2017January 22,2017January 30,2017February 9, 2017February 9, 2017

John Haag

PRESIDENT'S COMMENTS Butch Lichtenberger

GENERAL MANAGER'S REPORT Roger Slagle

COMMITTEE REPORTSSafety CommitteeCommunity RelationsDocuments Comm itteePlanning CommitteeCommunications CommitteeWebsite CommitteeWater CommitteeCommunity Pride

UNFINISHED BUSINESSNone

Marian WhiteheadBarbara Weese

Jeff CarrJeff Carr

Mark BaierlippSharyn Germ

William ArmstrongMaryAlice Morris

NEW BUSINESSMotion to approve the purchase of107 Papaya Cove for $16,000 minusthe cost of removal. John HaagMotion to approve the Election Committeemembers and additionalmembers requested. Barbara WeeseMotion to approve the extension ofthecurrent members of the CommunicationsCommittee. MaryAlice MorrisMotion to approve the 2017 LongRange Plan. Jeff CarrMotion to approve the Zone/AmbassadorAppreciation Eventto not exceed $350.00. John HaagMotion to approve borrowing anadditional $120,000 from reserves tocomplete the Hawthornetelevision andinternet project. Mark Baierlipp

COMMUNICA TIONSNone

MEMBERS' QUESTIONS AND COMMENTS

(Members May Speak On Underlined Items)

ADJOURNMENTThe meeting was adjourned at 12:08 p.m.

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IMinutes of GENERAL BOARD MEETINGThursday, February 16, 2016 1:30 p.m.

Dan Gorden Hall

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Secretary Sharyn Germ, Treasurer John Haag andDirectors Jeff Carr, Marian Whitehead, BarbaraWeese, Mark Baierlipp, and William Armstrong.

Also present: General Manager Roger Slagle,Cindy Clark Realty Operations, EmergencyServices Chief Steve Waters, and AdministrativeAssistant Dee Brown.

There were approximately 75 residents inattendance.

The invocation was given by Jeff Carr and TheVFW posted the colors and led the Pledge ofAllegiance.

ADJUSTMENTS TO THE AGENDAChuck Mrowca will be introducing the Candidatesrunning for the Board of Directors and the order ofthe Committee reports has been changed.

APPROVAL OF MINUTESGeneral Board MeetingDialogue with GM MeetingSpecial Board MeetingWorkshop MeetingAgenda Meeting

January 19,2017January 22,2017January 30,2017February 9,2017,February 9, 2017

The minutes were approved as posted.

TREASURER'S REPORT

Treasurer's report given by John Haag and acceptedas read.

PRESIDENT'S REMARKS

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President Lichtenberger called the meeting to order.Roll call was taken. President Lichtenberger askedthat everyone reminds their neighbors about theelection on March 16th. We will be voting onchanges to the Proprietary Lease and electing newBoard members and will need 66% to pass thechanges.

GENERAL MANAGER'S REPORT

General Manager Roger Slagle asked CindyClark to give the home sales report. Cindy reportedthat the home on Lot 6 on Sago Palm is completedand now working on getting it cleaned in order toclose on this property. Lot 4 was delivered and weare just at the beginning stages of this home. Lots 5and 11 have been ordered and will be here in a fewmonths. We have 12 homes for sale, we've given52 tours this year, have worked with 60 clients,shown 153 homes and have made 12 sales.

Mr. Slagle asked Chief Steve Waters to givethe EMS report. Chief Waters reported for Januarythere were 81 medical calls, 48 incidents, and 3false alarms, for a total of 132 calls. We had 1 turn-a-way at the gate this month. Chief Waters wouldlike to remind all residents of the scams this time ofyear. Tax season is a time for scams so please becareful. If you have not signed a new Boat SlipAgreement, please do so by coming into the Marinawith your registration, insurance and title. A snakebite was reported by the archery field so please becareful and be aware of your surroundings. I willhave more Safety Videos at future Board meetings.

The General Manager Roger Slagle reportedthat sixty waste containers have been ordered fromour solid waste contractor. The sign-up sheet willremain on the quad for anyone that would like tosign-up. Work continues at 159 Sago Palm (Lot 4).Prep work is being done .for the electrical, the AICwill be installed tomorrow, the inspection will bedone Monday or Tuesday and the dirt work andhopefully concrete work will be completed nextweek. An AlC unit for the Clubhouse will bereplaced. Three bids were submitted andComprehensive Energy Services with someprodding by Tyler, had the best price for the sameAddison 30 ton replacement.

INTRODUCTION OF CANDIDATES

Chuck Mrowca introduced the candidates for the2017 election.

COMMITTEE REPORTS

Safety Committee - Marian Whitehead reportedthat Chief Waters did a presentation on Safety forus on Tuesday, January 5th, 2017. Chief willcontinue to work on a video program. Our safetytips will be updated periodically to Debbie in theProgram Office for the weekly bulletin. We willmake a presentation of a video at the Health Fair tobe held on Tuesday, March 14th. After receiving aquote and lots of discussion it was decided that thecommittee does not recommend the purchase of astriping machine for white lines. The subject of thebrown tiles around the swimming pool wasdiscussed and the conclusion was that the residentsneed to be educated in wearing the appropriateshoes in that area. A quote from Pikes Electricalhas been obtained for $1,561.60 for 4 ceilingmounted receptacles for pull-down retractable cordsin the sewing room. The Safety Committee fullyendorsed this and will submit a letter to the newBoard for the April Workshop with itsrecommendation to have them installed as soon aspossible. A motion was passed and second to senda letter to the new Board to have rear view mirrorsfitted on any vehicles I equipment that use theHawthorne roads. Again the Committee willrecommend that this be looked into very seriouslyand thought it to be an added feature to insurecontinued safety within the Hawthorne Community.Other topics addressed were children driving golfcarts, Workers talking on their cell phones whileoperating equipment, this again addressed to Roger.Information on purchasing our own Mobile RadarDetection equipment and thought it would be anadded deterrent to our problem of people speedingwithin Hawthorne. However the quote was '$13,000.00. This area needs to be discussed furtherby the Safety Committee. The mats withinHawthorne do get looked at once a month by acompany. However the one under the Ice Machineas soon as (Gary) now Tyler puts it there it getsremoved and tossed outside the back door. A neverending battle. To purchase another one was not theanswer. Conclusion ... Subject closed. The nextmeeting will be on March 2nd at 10:00 am in theclubhouse conference room.

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Community Relations - Barbara Weese askedJoanne Jefferson for her Ambassador report.Joanne reported that the ambassadors made 14 callsin the month of January. Four discoveredHawthorne through friends, two through family,four that lived or worked in the area and fourthrough the internet. Comments made were aboutthe friendliness of our people, the care andmaintenance of our community as well as theaffordability to live here.

Documents Committee - Jeff Carr reported that thecommittee met on February 9th at 1:00 pm. Theydiscussed the requested change to the Rules andRegulations section XI Vehicles, Boats, RV's,Trailers and Traffic (L). The recommendation willbe sent to the Board for 30 days review and the canbe voted by the Board. The composition of thecommittee to mirror the Planning Committee wastabled until the new Board and Committee formed.Jeffthanked all the members of the Committee fortheir hard work and support.

Community Pride Committee - MaryAlice Morrisreported that the Tennis Club's donated palm treeshave been planted. They are a very nice addition tothe area in front ofthe north courts. The Committeehas adopted one of the planters in front of theMarina. The planter will be the Committee'sresponsibility to maintain. Permission wasrequested and given by Roger and Jason for thegroup to do this. Please let us know what you thinkof the results. Several more projects arepercolating, and we hope to see them movingforward shortly. I will give a summary of our work. -next month, for the year end.

Website Committee -Sharyn Germ reported that in2015, this committee underwent the tremendouschallenge to bring the Hawthorne website up totoday's technology. With the increase in personalcommunication devices like the, smart phones,tablets and laptops, even our real estate divisionrecognized the necessity to update our internetpresence. That entire year the members ofthiscommittee along with our realtor Cindy Clark andGlobalsites, our new web hosting company workedtirelessly to improve all facets of the new website.In 2016 to present, this committee's focus has been

primarily on the resident side. Our missionstatement has been to keep the information currentand relative and the images attractive. Since thewebsite is a "living" document, we needed amarketing tool to encourage residents to "look it upon the website!" Our little newsboy, HAL was born.I'd like to thank Tom Goetz for forming our twoHALs, Diane Bantz and Jackie Paronto for paintingeach HAL, and my husband John for creating thestands that keep HAL upright. One HAL sits onBrandi's desk in Admin to spark conversation withresidents and newcomers alike to register for accessto the resident side. The other HAL appears fromtime to time at board meetings and other functions.During the early summer, we started trackinganalytical data sent to us each week throughGlobalsites in order to measure our success throughthe frequency oflogons and popular links clicked.As a committee, we agreed that we needed a visualwebsite reminder in each home. So we developedHAL's business card that was distributed throughthe Friday clips last month. Brandi keeps a stack ofthese cards with HAL on her desk and JoanneJefferson includes a card in every Welcome packet.I'd like to thank the mem bers ofthe WebsiteUpdate Committee. I've really enjoyed being Chairand working with each of you and hope you sign upfor another year on the committee. I would alsostrongly encourage others to sign up for this or anyof the other committees. Hawthorne runs onvolunteers - it's our strength!

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Planning Committee - Jeff Carr reported that thecommittee met on February 8th at 1:00 pm. Theyworked on completing the Long Range Plandocument which will be presented for approvaltoday. The Committee also summarized theprojects that we worked on this year. The projectswere broken up into two categories, those thatshould be taken to the next level and be in the 2018Budget and those that require extensive future work.Jeff thanked all the members of the Committee fortheir hard work and support.

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Water Committee -William Armstrong reportedthat the Committee met on February 10th

, Alongwith the members of the Committee, members ofthe Florida Friendly Landscape Committee werepresent. The discussion ofthe upcoming Earth andWater Expo was the main topic of discussion. The

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Earth and Water Expo was held on February 14th inthe Hall. About 100 members of our communityattended, listening to our two guest speakers andviewing the displays of other groups that areworking to preserve Florida's earth and water. Inmy report for January I informed the members thatthe average amount of water used per home inNovember was 10,278 about 2,000 above ourallowed usage. The average amount of water usedin December was 9,231, and I am happy to reportthat the average about of water used per home forthe month of January was 7,992 gallons. Thenumber of metered homes using the allocatedamount of water or less per month in my last reportwas 68% and has risen to 78%.

Communications Committee - Mark Baierlipppresented a PowerPoint presentation on the historyof Hawthorne television.

UNFINISHED BUSINESSNone

NEW BUSINESS

Motion to approve the purchase of 107 PapayaCove for $16,000 minus the cost of removal.Motion made by John Haag. Seconded by SharynGerm. MaryAlice voted yes, John Haag voted yes,Jeff Carr voted yes, Sharyn Germ voted yes, MarianWhitehead voted yes, Barbara Weese voted yes,Mark Baierlipp voted yes and William Armstrongvoted yes. All in favor. Motion carried.

Motion to approve the Election Committeemembers and additional members requested.Motion made by Barbara Weese. Seconded by JeffCarr. MaryAlice voted yes, John Haag voted yes,Jeff Carr voted yes, Sharyn Germ voted yes, MarianWhitehead voted yes, Barbara Weese voted yes,Mark Baierlipp voted yes and William Armstrongvoted yes. All in favor. Motion carried.

Motion to approve the extension of the currentmembers ofthe Communications Committee.Motion made by Mary Alice Morris. Seconded byJohn Haag. MaryAlice voted yes, John Haag votedyes, Jeff Carr voted yes, Sharyn Germ voted yes,Marian Whitehead voted yes, Barbara Weese voted

yes, Mark Baierlipp voted yes and WilliamArmstrong voted yes. All in favor. Motion carried.

Motion to approve the 2017 Long Range Plan.Motion made by Jeff Carr. Seconded by MaryAliceMorris. MaryAlice voted yes, John Haag voted yes,Jeff Carr voted yes, Sharyn Germ voted yes, MarianWhitehead voted yes, Barbara Weese voted yes,Mark Baierlipp voted yes and William Armstrongvoted yes. All in favor. Motion carried.

Motion to approve the Zone/AmbassadorAppreciation Event to not exceed $350.00. Motionmade by John Haag. Seconded by Jeff Carr.MaryAlice voted yes, John Haag voted yes, JeffCarr voted yes, Sharyn Germ voted yes, MarianWhitehead voted yes, Barbara Weese voted yes,Mark Baierlipp voted yes and William Armstrongvoted yes. All in favor. Motion carried.

Motion to approve borrowing an additional$120,000 from reserves to complete the Hawthornetelevision and internet project. Motion made byMark Baierlipp. Seconded by Sharyn Germ.MaryAlice voted yes, John Haag voted yes, JeffCarr voted yes, Sharyn Germ voted yes, MarianWhitehead voted yes, Barbara Weese voted yes,Mark Baierlipp voted yes and William Armstrongvoted yes. All in favor. Motion carried.

COMMUNICA nONSNone

MEMBERS' COMMENTS

5 residents spoke: Size of home going on 107Papaya Cove, Website Committee, Additional$120,000 for TV/Internet project, Interview withCandidates on TV98, and Town Hall meeting.

ADJOURNMENTThe meeting was adjourned at 2:45 p.m.

Minutes ofSpecial Board MeetingMonday, February 21,20179:00 a.m.Administration Conference Room

Board members in attendance: President ButchLichtenberger, Vice President MaryAlice Morris,Secretary Sharyn Germ, Treasurer John Haag and

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Directors: Mark Baierlipp, Jeff Carr, MarianWhitehead, Barbara Weese and William Armstrong.

Board voted and the decision was that thecost be as recommended by the Committee.

2. Discussion was held on a replacementchannel for the ION channel. The Boardvoted and decided the Science channelwould replace the ION channel.

3. Discussion was held on the Barton letter andwas decided by the Board that they wouldsend an exception to our Attorney forreview.

4. Discussion was held on the Cleavelandletter. Board will ask Hawthorne's attorneyto draft a letter for Mrs. Cleavelandclarifying her options for consideration.

5. Sharyn Germ asked ifit would be a goodidea to have a table set up in the Hall whereresidents could ask questions about theballot. Discussion was held and it wasdecided that Sharyn Germ, MaryAliceMorris and Jeff Carr would be available forquestions in the Hall on March 1st, 3rd, 8th

and 10th•

Absent Board members: Director John Haag andWilliam Armstrong.

9 residents were in attendance.

Also present: General Manager Roger Slagle, andAdministrative Assistant Dee Brown.

President Lichtenberger called the meeting to orderat 9:00 a.m.

Roll call was taken.

Purpose: Cleaveland Letter, Barton Letter,Replacement of ION in the 80 Channels, Cost ofTelevision.

ITEMS DISCUSSED

1. Discussion was held on the cost ofHawthorne Television. Therecommendation from the CommunicationsCommittee was for the cost to be $45.00 amonth for the 80 channel upgrade packageand a DVR rental of$10.00 a month. The

ADJOURNMENTThe meeting was adjourned at 10:35 a.m.

100 Hawthorne BoulevardButch Lichtenberger, President MaryAlice Morris, Vice PresidentSharyn Germ, Secretary John Haag, TreasurerMark Baierlipp, Director Jeff Carr, DirectorMarian Whitehead, Director William Armstrong, DirectorBarbara Weese, Director

4) There will be a HRCA Board of Directors meeting on Monday, March 6, 2017 at 10:00 a.m. "'Themeeting will be in the Dan Gorden Hall - Green Room.

Purpose: Dialogue with the General Manager

5) There will be a HRCA Annual meeting on Thursday, March 16,2016 at 10:00 a.m. The meetingwill be at the Dan Gorden Hall.

6) There will a HRCA Board of Directors Reorganization/Election of Officers meeting on Friday,March 17, 2017 at 9:00 a.m, The meeting will be at the Dan Gorden Hall in the Palm room.

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