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Delegated Authority PolicyChandler Macleod Group Policy Document
This Policy operates as an ancillary document to the Board Charter.
To ensure the maintenance of appropriate expenditure controls in the management of the Company, the Board through this Delegated Authority Policy has established Delegated Authority Limits to the budgeted and unbudgeted expenditure authority of the Managing Director and management personnel.
The specific Delegated Authority Limits are as set out in the Schedule attached to this Policy and are to be adhered to in accordance with the terms of this Policy.
This Policy is to be read in conjunction with all other applicable CMG Policies.
All references in this document to CMG means Chandler Macleod Group and all of its authorised agents or employees. This document does not form part of your employment contract or other contract of engagement and may be changed by Chandler Macleod Group at any time, with or without your consent. Prepared by People & Culture and Legal & Risk Department June 2013 Approved by the Board of Directors 18 June 2013
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1. Delegated Authority
This Policy operates as an ancillary document to the Board Charter.
2. Board Responsibility
The Board has ultimate responsibility for accountability to the shareholders for the management of the
Company.
The Board Charter describes in detail the specific responsibilities of the Board. This policy does not limit the
matters reserved for the Board under the Board Charter.
3. Delegated Authority to Managing Director
3.1 Managing Director Responsibility
The Managing Director has the delegated authority of the Board for the ongoing management of the
Company in accordance with the Board Charter.
To ensure the maintenance of appropriate expenditure controls in the management of the Company, the
Board through this Policy has established Delegated Authority Limits to the budgeted and unbudgeted
expenditure authority of the Managing Director and management personnel.
The delegated authority of the Managing Director under the Board Charter is limited by this Policy.
3.2 Delegated Authority Limits
The Delegated Authority Limits are as set out in the attached Schedule. Limits are expressed as the
maximum amounts that managers may commit on behalf of the company. Limits refer to total commitments
not individual invoices. Authority limits may not be delegated lower than set out in the schedule except as
specifically stated or as otherwise permitted in accordance with section 3.3. The Delegated Authority must
be exercised in accordance with Delegated Authority General Policy in section 3.4.
3.3 Delegation of Authority to Subordinates
It is emphasised that commitments and transactions cannot be approved by individuals having a lower level
of approval authority than the specified transaction requires, except pursuant to a delegation of temporary
authority. Temporary authority may be designated whenever an individual with approval authority will be
out of the office for prolonged periods. The temporary authorisation is to be in writing and specify the
effective length of time, and approved by the one-up Manager of the individual with approval authority.
3.4 Delegated Authority General Policy
All purchases and disbursements made by the Company must be made exclusively for the benefit of
Chandler Macleod in a manner which is fair, objective and financially sound. This policy applies to purchases
of capital items and operating costs and related commitments, both budgeted and unbudgeted.
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3.5 Delegated Authority Controls
The Managing Director is to ensure that financial and procedural controls are maintained by management to
ensure adherence to these Delegated Authority Limits and the Delegated Authority General Policy. The
Board may amend the financial and procedural controls
3.6 Compliance Documentation
This Policy is to be read in conjunction with all other applicable CMG Policies.
Employees executing contracts and approving transactions are required to ensure that all appropriate
approvals and reviews required by this policy and CMG’s other policies and procedures have been obtained,
and to ensure that appropriate documentation of these approvals is maintained.
4. Definitions
CEO means Chief Executive Officer.
CFO means Chief Financial Officer.
CLRO means Chief Legal and Risk Officer.
COO MS means Chief Operating Officer Managed Services.
COO SS means Chief Operating Officer Staffing Services.
CPO means Chief People Officer.
CSMO means Chief Sales & Marketing Officer.
CTTO means Chief Technology & Transformation Officer.
Capital Expenditure (Budgeted) means capital expenditure approved by the Board as part of the
annual budget approval process. The amount includes all capital
commitments, and likely commitments, in the current year and
beyond in relation to the expenditure.
Capital Expenditure (Unbudgeted) means capital expenditure not approved by the Board as part of
the annual budget approval process. The amount includes all
capital commitments, and likely commitments, in the current
year and beyond in relation to the expenditure.
E1 means the band comprising CMG Executives, excluding E2
Executives.
E2 means the band comprising CMG Group Executives, including
CFO, CLRO, CPO, CSMO, CTTO, COO MS, COO SS and such
others as designated by the CEO from time to time.
MPO means Manager People & Culture (includes GM, People &
Culture).
Operating Costs (Budgeted) means operating expenditure approved by the Board as part of
the annual budget approval process. The amount includes all
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operating commitments, and likely commitments, in the current
year and beyond in relation to the expenditure.
Operating Costs (Unbudgeted) means operating expenditure not approved by the Board as part
of the annual budget approval process. The amount includes all
operating commitments, and likely commitments, in the current
year and beyond in relation to the expenditure.
CMG Board CEO CFO CLRO CPO CSMO CTTO COO SS / COO MS E1 Reports to E1/E2
Brand creation/variation AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Charitable donations 1 UNLIMITED UP TO $50K UP TO $50K NOT AUTHORISED NOT AUTHORISED UP TO $10K NOT AUTHORISED UP TO $2,500 UP TO $250 AT BRANCH LEVEL UP TO $250 AT BRANCH LEVEL
Sponsorship commitments 2 UNLIMITED UP TO $250K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Promotional or Branding Events AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED AUTHORISED NOT AUTHORISEDAUTHORISED - SERVICE LINE
SPECIFICNOT AUTHORISED NOT AUTHORISED
Public comment/response to media inquiries 3 AUTHORISED AUTHORISED AUTHORISED ON DELEGATION NOT AUTHORISED ON DELEGATION NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Approval of agreements with clients 4 UNLIMITED
AUTHORISED UP TO
$10 MILLION
AUTHORISED UP TO $10
MILLION
REFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIXREFER BID AUTHORITY MATRIX REFER BID AUTHORITY MATRIX REFER BID AUTHORITY MATRIX
Establishing/varying client payment terms UNLIMITEDREFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIX
REFER BID AUTHORITY
MATRIXREFER BID AUTHORITY MATRIX REFER BID AUTHORITY MATRIX REFER BID AUTHORITY MATRIX
Establishing/varying client credit limits UNLIMITED REFER CREDIT POLICY REFER CREDIT POLICY REFER CREDIT POLICY REFER CREDIT POLICY REFER CREDIT POLICY REFER CREDIT POLICY REFER CREDIT POLICY REFER CREDIT POLICY REFER CREDIT POLICY
Approval of discounts for early payment UNLIMITEDAUTHORISED UP TO
$200KAUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Approval of credits/rebates to clients UNLIMITEDAUTHORISED UP TO
$200KAUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED AUTHORISED UP TO $10k AUTHORISED UP TO $10k NOT AUTHORISED
Approval of debt write-offs UNLIMITEDAUTHORISED UP TO
$200k
AUTHORISED UP TO $100K.
MAY GIVE STANDING
AUTHORITY UP TO $50K TO
GM GROUP FINANCE
NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED AUTHORISED UP TO $10k AUTHORISED UP TO $10k NOT AUTHORISED
Appointment and termination of Auditors AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Approval and payment of Auditor fees UNLIMITED UP TO $200K UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Approval of non-audit services performed by Auditors AUTHORISED AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Appointment and termination of Tax Consultants AUTHORISED AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Approval and payment of Tax Consultant fees UNLIMITED UP TO $200K UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Opening new bank accounts AUTHORISED AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Closure of bank accounts AUTHORISED AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Appointment of signatories for bank accounts AUTHORISED JOINTLY WITH CFO JOINTLY WITH CEO NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Establishing new credit facilities AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Extension or increase of existing credit facilities UNLIMITED UP TO $10M UP TO $5M NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Establishment of asset finance or leasing arrangements UNLIMITED UP TO $500K UP TO $250K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Drawdown of existing credit facilities UNLIMITED UP TO $10M UP TO $5M NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Posting bonds or issuing financial guarantees (excludes gurantees under leases and Workers
Compensation)UNLIMITED
AUTHORISED 20%
CONTRACT GROSS
MARGIN VALUE AND
UP TO $5MILLION
AUTHORISED 20%
CONTRACT GROSS MARGIN
VALUE AND UP TO
$2MILLION
NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Posting bonds or issuing financial guarantees to Landlords under leases UNLIMITED UP TO $200K UP TO $200K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Posting bonds or issuing financial guarantees to administering authority for Workers
CompensationUNLIMITED UP TO $8MILLION UP TO $4MILLION NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Issuing corporate guarantees UNLIMITED
AUTHORISED 20%
CONTRACT GROSS
MARGIN VALUE AND
UP TO $5MILLION
AUTHORISED 20%
CONTRACT GROSS MARGIN
VALUE AND UP TO
$2MILLION
NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Granting of any form of security (specific or general) over any assets of the Group UNLIMITED
AUTHORISED 20%
CONTRACT GROSS
MARGIN VALUE AND
UP TO $5MILLION
AUTHORISED 20%
CONTRACT GROSS MARGIN
VALUE AND UP TO
$2MILLION
NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Hedging of foreign currency AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Hedging of interest rates AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Use of derivatives AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Op-Ex - budgeted 5 UNLIMITED UP TO $500K UP TO $400K UP TO $150K UP TO $150K UP TO $150K UP TO $150K UP TO $150K UP TO $50K NOT AUTHORISED
Op-Ex - unbudgeted 5 UNLIMITED UP TO $250K UP TO $200K UP TO $100K UP TO $100K UP TO $100K UP TO $100K UP TO $100K UP TO $10K NOT AUTHORISED
Cap-Ex - budgeted UNLIMITED UP TO $1M UP TO $400K UP TO $150K UP TO $150K UP TO $150K UP TO $150K UP TO $150K UP TO $50K NOT AUTHORISED
Cap-Ex - unbudgeted UNLIMITED UP TO $250K UP TO $200K UP TO $100K UP TO $100K UP TO $100K UP TO $100K UP TO $100K UP TO $10K NOT AUTHORISED
IT Op-Ex - budgeted 5 UNLIMITED UP TO $500K UP TO $400K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $150K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
IT Op-Ex - unbudgeted 5 UNLIMITED UP TO $250K UP TO $200K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
IT Cap-Ex - budgeted UNLIMITED UP TO $500K UP TO $400K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $150K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
IT Cap-Ex - unbudgeted UNLIMITED UP TO $250K UP TO $200K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Telecommunications Op-Ex - budgeted 5 UNLIMITED UP TO $500K UP TO $400K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $150K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Telecommunications Op-Ex - unbudgeted 5 UNLIMITED UP TO $250K UP TO $200K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Telecommunications Cap-Ex - budgeted UNLIMITED UP TO $500K UP TO $400K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $150K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Telecommunications Cap-Ex - unbudgeted UNLIMITED UP TO $250K UP TO $200K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Hiring into or creating new or replacement permanent or temporary positions - budgeted and on
budget 6 UNLIMITED
UP TO $280K TFR OR
EQUIVALENT PRO
RATA DAILY/HOURLY
RATE
UP TO $165K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $165K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $165K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $165K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $165K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $165K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $85K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $85K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
Hiring into or creating new or replacement permanent or temporary positions - unbudgeted or
behind budget 6 UNLIMITED
UP TO $280K TFR OR
EQUIVALENT PRO
RATA DAILY/HOURLY
RATE. NOT E1/E2.
UP TO $125K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $125K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $125K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $125K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $125K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
UP TO $125K TFR OR
EQUIVALENT PRO RATA
DAILY/HOURLY RATE
NOT AUTHORISED NOT AUTHORISED
Approval to hire individual - based on assessment rating 7 UNLIMITED RED TO GREEN AMBER-RED TO GREEN AMBER-RED TO GREEN AMBER-RED TO GREEN AMBER-RED TO GREEN AMBER-RED TO GREEN AMBER-RED TO GREEN AMBER TO GREEN AMBER-GREEN TO GREEN
Off-cycle remuneration increase - no change in position 8 UNLIMITED
UP TO 15% OR $280K
TFRUP TO 10% OR $150K TFR
UP TO 10% OR $150K
TFR
UP TO 10% OR $150K
TFR
UP TO 10% OR $150K
TFRUP TO 10% OR $150K TFR UP TO 10% OR $150K TFR UP TO 5% OR $75K TFR NOT AUTHORISED
Creating or varying bonus and incentive schemes 9 UNLIMITED
NOT E1/E2. UP TO
20% TFR
JOINTLY WITH CPO. NOT
E1/E2. UP TO 20% TFRNOT AUTHORISED
JOINTLY WITH CFO.
NOT E1/E2. UP TO 20%
TFR
NOT AUTHORISED NOT AUTHORISEDJOINTLY WITH CFO OR CPO.
NOT E1/E2. UP TO 20% TFRNOT AUTHORISED NOT AUTHORISED
Rewarding above or outside of incentive scheme rules/eligibility AUTHORISEDAUTHORISED. NOT
E1/E2.
WITH CEO/CPO APPROVAL.
NOT E1/E2.
WITH CEO/CPO
APPROVAL. NOT E1/E2.
WITH CEO APPROVAL.
NOT E1/E2.
WITH CEO/CPO
APPROVAL. NOT E1/E2.
WITH CEO/CPO APPROVAL.
NOT E1/E2.
WITH CEO/CPO APPROVAL.
NOT E1/E2.NOT AUTHORISED NOT AUTHORISED
Provision of additional allowances including fuel cards AUTHORISED AUTHORISED PER POLICY PER POLICY PER POLICY PER POLICY PER POLICY PER POLICY PER POLICY PER POLICY
Approval or variation to standard form agreements UNLIMITED AUTHORISED NOT AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Variation of individual employment agreements (including post-employment obligations) UNLIMITED AUTHORISED WITH CPO/CLRO APPROVAL AUTHORISED AUTHORISEDWITH CPO/CLRO
APPROVAL
WITH CPO/CLRO
APPROVALWITH CPO/CLRO APPROVAL NOT AUTHORISED NOT AUTHORISED
Initiating formal disciplinary action - internal employee AUTHORISED AUTHORISED WITH MPC APPROVAL WITH MPC APPROVAL AUTHORISED WITH MPC APPROVAL WITH MPC APPROVAL WITH MPC APPROVAL WITH MPC APPROVAL WITH MPC APPROVAL
Initiating formal disciplinary action - external employee AUTHORISED AUTHORISED NOT AUTHORISED WITH MPC APPROVAL AUTHORISED NOT AUTHORISED NOT AUTHORISED AUTHORISED WITH MPC APPROVAL WITH MPC APPROVAL
Termination for cause or redundancy of position AUTHORISED AUTHORISED WITH CPO APPROVAL WITH CPO APPROVAL AUTHORISED WITH CPO APPROVAL WITH CPO APPROVAL WITH CPO APPROVAL WITH CPO APPROVAL NOT AUTHORISED
Issuing Separation Agreement 10 AUTHORISED AUTHORISED WITH MPC APPROVAL AUTHORISED AUTHORISED WITH MPC APPROVAL WITH MPC APPROVAL WITH MPC APPROVAL NOT AUTHORISED NOT AUTHORISED
Approval of ex-gratia termination payments (above employment contract entitlements) UNLIMITED UP TO 12 WEEKSUP TO 12 WEEKS WITH
CPO/CEO APPROVAL
UP TO 12 WEEKS WITH
CPO/CEO APPROVALUP TO 12 WEEKS
UP TO 8 WEEKS WITH
CPO/CEO APPROVAL
UP TO 8 WEEKS WITH
CPO/CEO APPROVAL
UP TO 8 WEEKS WITH
CPO/CEO APPROVALNOT AUTHORISED NOT AUTHORISED
Property lease - budgeted 11 UNLIMITED UP TO $500K UP TO $500K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Property lease – unbudgeted 11 UNLIMITED UP TO $250K UP TO $250K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Furniture & fittings - budgeted UNLIMITED UP TO $500K UP TO $500K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Furniture & fittings - unbudgeted UNLIMITED UP TO $250K UP TO $250K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Leasehold improvements (fit-out or refurbishment of premises) – budgeted UNLIMITED UP TO $500K UP TO $500K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Leasehold improvements (fit-out or refurbishment of premises) – unbudgeted UNLIMITED UP TO $250K UP TO $250K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Surrender of premises AUTHORISED AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Make-good expense UNLIMITED UP TO $500K UP TO $250K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Appointment or termination of external counsel AUTHORISED AUTHORISED NOT AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Authorisation and payment of legal fees UNLIMITED UP TO $250K NOT AUTHORISEDUP TO $100K, or $200K
WITH CEO APPROVALNOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Establishing new entities AUTHORISED JOINTLY WITH CLRO NOT AUTHORISED JOINTLY WITH CEO NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Commencing legal proceedings AUTHORISED AUTHORISED NOT AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Settlement of law suits, proceedings and claims UNLIMITED UP TO $250K NOT AUTHORISED UP TO $100K NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Initiating/renewing/modifying “Hold Harmless” clauses 12 BOARD ONLY NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Insurance policy wording (non-workers compensation) AUTHORISED AUTHORISEDAUTHORISED WITH CLRO
APPROVALAUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Insurance premiums (non-workers compensation) UNLIMITED UP TO $250K UP TO $100K UP TO $100K
UP TO $50K (INCOME
PROTECTION &
MEDICAL)
NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Workers Compensation policy renewals/changes and premium payments AUTHORISED AUTHORISED AUTHORISED AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Approval of material company policies AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
Mergers, acquisitions, divestitures AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED NOT AUTHORISED
12 Refer also Contract Policy.
Ge
ne
ral
Page 5 of 5
7 Refer CMG Recruitment Policy. Assessment for selection P&C report ratings:
Red = Major issues identified not
outweighed by strengths
Amber-Red = strong concerns identified
requiring careful consideration. Potential
performance management issue
Amber = pros and cons identified
that require further exploration
and, potentially, management
Amber-Green = profile somewhat
unclear and/or requires verification
Green = assessment generally
supportive
11 Lease also subject to review and approval by Legal & Risk.
9 Includes varying or adding positions covered by the scheme.
Sa
les
& C
red
itIn
sura
nce
Bonds, Liens, Guarantees and Security
Auditors & Tax Consultants
Bank Accounts
Schedule
Ma
rke
tin
gP
rop
ert
y
Hedging and Derivative Transactions
E2 BAND
5 Includes appointment and engagement of contractors and consultants, provided that all such appointments and engagements are subject to Recruitment Policy and may not be for more than 3 months without CEO approval. Appointment and engagement of IT Contractors also subject to CTTO approval.
10 Document must be based on standard template or otherwise approved by Legal & Risk.
Recruitment & Employee/Contractor Costs
Employment Agreements
Pe
op
le &
Cu
ltu
reF
ina
nce
& E
xp
en
dit
ure
2 Refer also Sponsorship Policy and CMG Code of Conduct and Values. Agreements also subject to review and approval by Legal Department in accordance with Contract Policy.
1 Refer also Sponsorship Policy and CMG Code of Conduct and Values. All donations need to be to a registered charity, non-governmental, receipt provided.
Notes: All values stated are based on total cost of commitment over contract life, unless otherwise stated. All delegated authority limits must be read in conjunction with any other applicable CMG Policies, including but not limited to those stated below or elsewhere in this Policy.
3 Refer also Media Policy.
8 On-cycle remuneration increases form part of formal budget approval process and subject to approval by CEO, CFO and Board per budget process..
Credit Facilities and Borrowings
6 Includes positions arising from transfer or promotion. Position approval to expire after 3 months. TFR applied pro rata for temporary workers. All positions subject to Recruitment Policy. E1/E2 require Board approval. Appointment and engagement of contractors subject to Op-Ex approvals and Recruitment Policy. See note 5.
Leg
al
& R
isk
General Expenditure
Discipline & Terminations
4 Based on expected annual gross margin. All non-CMG Agreements or variations to CMG standard terms subject to review and approval by Legal & Risk in accordance with Contract Policy, and must be signed by a CMG Director or Company Secretary.
