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Design Controls– Updates January 2014. Expanding the Use of Project Controls. “SECTION 17. Section 39 of said chapter 6C, as appearing in the 2010 Official Edition, is hereby amended by adding the following subsection:- - PowerPoint PPT Presentation
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Design Controls– Updates January 2014
Expanding the Use of Project Controls“SECTION 17. Section 39 of said chapter 6C, as appearing in the 2010 Official Edition, is hereby amended by adding the following subsection:- • (c) The Administrator shall establish within the Division an internal
project controls unit to oversee all statewide program projects in line with the department’s performance and asset management system.
• The Administrator shall establish and implement project controls to ensure that projects carried out pursuant to this chapter shall be completed in the most efficient possible manner.
• The internal project controls unit shall be subject to section 29A of chapter 29.”
October 2013 Highway – Fiscal Responsibility
4State Fiscal YearData includes both Pre-MassDOT and Post-MassDOT contracts
$67$45 $31 $20
-$61 -$60 -$77-$46
-$100
-$80
-$60
-$40
-$20
$0
$20
$40
$60
$80
2011 2012 2013 2014*
Mill
ions
State Fiscal Year
Construction Projects On or Under BudgetAt Project Completion
Additional Funds & Extra Work Orders Under Budget
64 Contracts52 Contracts
78 Contracts
199 Contracts
172 Contracts
59 Contracts
180 Contracts
20 Contracts
75% 73% 79% 80%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-budget completion of contracts in total
180
out
of 2
39
172
out
of 2
36
199
out
of 2
51
Target ≥ 90%
78 o
ut
of 9
8
87%77% 80% 80%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-budget completion of contracts that began AFTER the formation of MassDOT
137
out
of 1
78
191
out
of 2
40
58 o
ut o
f 67
72 o
ut o
f 90
Encumbered Expended % Under Budget*SFY2011 $786 Million $793 Million 7.7%SFY2012 $793 Million $777 Million 7.5%SFY2013 $900 Million $853 Million 8.5%SFY2014 $490 Million $465 Million 9.3%
*Relative to total expenditures
Total Construction Budget: SFY2011 – SFY2014
ACEC – 21JAN14
6
Data includes both Pre-MassDOT and Post-MassDOT contracts State Fiscal Year
85% 77%71%
73%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-time completion of contracts in total
181
out
of 2
36
179
out
of 2
51
72 o
ut
of 9
8
Target ≥ 80%
204
out o
f 23
993%
74% 70% 72%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2011 2012 2013 2014
On-time completion of contracts that began AFTER the formation of MassDOT
132
out o
f 17
8
168
out
of 2
40
62 o
ut o
f 67
65 o
ut o
f 90
ACEC – 21JAN14
ACEC – 21JAN14
New Requirements:
• Development of Contract Time Determination Schedules
• Bottom Up Estimate for Lump Sum Items• Development of Incentive/Disincentive Clauses
Link to project management home page
Link to Project Controls Toolkit
ACEC – 21JAN14
Construction Contract Time Determination
CCTD Toolkit: Includes guidance on how to develop a CCTD
Attach A: Calendars and Seasonal RestrictionsAttach B: Guidance concerning approval to waive non-work periodsAttach C: Sample Special Provisions for Prosecution of WorkAttach D: Sample Special provisions for Railroad OperationsAttach E: Incentive/Disincentive ChecklistAttach F: Sample 25% Durations EstimationAttach G: Sample 75% CCTD DevelopmentAttach H: CCTD Checklist
ACEC – 21JAN14
ACEC – 21JAN14
CCTD Toolkit: Includes guidance on how to develop a CCTD
Attach A: Calendars and Seasonal RestrictionsAttach B: Guidance concerning approval to waive non-work periodsAttach C: Sample Special Provisions for Prosecution of WorkAttach D: Sample Special provisions for Railroad OperationsAttach E: Incentive/Disincentive ChecklistAttach F: Sample 25% Durations EstimationAttach G: Sample 75% CCTD DevelopmentAttach H: CCTD Checklist
ACEC – 21JAN14
Bottom Up Estimate
Bottom Up Estimate Toolkit:
ACEC – 21JAN14
ACEC – 21JAN14
ACEC – 21JAN14
Incentive/Disincentives Guidance (Also include in CCTD Toolkit)• New Engineering Directive• Incentive/Disincentive Checklist
At 25% if the project is a candidate for I/Ds, then when you complete the CAPE you use Item 999.785 Incentive and include an amount that is equal to 5% of the project estimate. You must also include Item 999.786 Disincentive, which has a $0.00 value.
At 75% and beyond designer must complete:I/D Calculation Sheet Example
ACEC – 21JAN14
Attach C: Sample Special Provisions for Prosecution of WorkAttach D: Sample Special provisions for Railroad Operations
ACEC – 21JAN14
One Version of Scope and Work Hour Forms:Description of Standard Tasks and Revised Scope and Workhour Forms
Enhanced Invoice Narrative:Payment Processing GuidanceInvoice Template
Updated Design Schedules:Currently working on revised design schedules for bridge.
Link to Scope of Services Page
Link to Design Schedule Templates
ACEC – 21JAN14
Update Distribution Chart and Checklists
SEE HANDOUT
ACEC – 21JAN14
Project Controls Contacts:
General Information:Victoria Sheehan, Manager of Strategic Planning and Highway Performance Tel: 857 368 8789Email: [email protected]
Accelerated Bridge Program Controls:Robert Gearheart, Manager of ABP Project Controls Tel: 857 368 8713Email: [email protected]
Training and Sample Documentation:Matt Poirier , Project Controls UnitTel: 617-548-3514Email: [email protected]
ACEC – 21JAN14
Contact for Bridge Contracts:
New Master Agreement Contracts:Mike Bastoni Tel: 857 368 8789
Email: [email protected]
Design Contracts:Mike Papadopoulos Tel: 857 368 9334
Email: [email protected]
Inspection/Rating Contracts:Mike Bloukos Tel: 857 368 9355
Email: [email protected]
Invoices:Victoria Swanson Tel:857 368 4636
Email: [email protected]
Dellren Lindsey Tel: 857 368 9312Email: [email protected]
