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“Stranded, Suspended and Ready to Jump Off the Rocks” Option 3 to the Rescue. What happens when students who earn academic suspension or dismissal are NOT required to leave the university? Dr. Julie Preece Dr. Cynthia Wong Nathan Walch Dr. Ron Chapman Irene Windham Brigham Young University J

Dr . Julie Preece Dr. Cynthia Wong Nathan Walch Dr . Ron Chapman Irene Windham

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“Stranded, Suspended and Ready to Jump Off the Rocks” Option 3 to the Rescue. What happens when students who earn academic suspension or dismissal are NOT required to leave the university?. Dr . Julie Preece Dr. Cynthia Wong Nathan Walch Dr . Ron Chapman Irene Windham - PowerPoint PPT Presentation

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Stranded, Suspended and Ready to Jump Off the RocksOption 3 to the Rescue. What happens when students who earn academic suspension or dismissal are NOT required to leave the university?Dr. Julie PreeceDr. Cynthia WongNathan WalchDr. Ron ChapmanIrene Windham

Brigham Young UniversityJAcademic Standing DiagramPrevious (Good)GoodWarningProbationSuspensionDismissal12 months awayKey< 2.0 GPA> 2.0 GPA3.2 GPA or higherCAPNHistoryFall 2001Conflict with the time enabling ASO to send letters to students informing them of their academic suspension/dismissal.

ASO very small office, two advisors, one Information Specialist/Assistant Advisor

Students were permitted to return without a program-they just came back or not.

RFall 2001 ResultsAcademic StandingNumber of Studentsn85Good37Probation9Suspension30Dismissal9Withdrew0RCircumstances leading up to the Option 3 ProgramInsufficient time To advise students individuallyFor students to file grade petitions

Campus-wide closures due to holidaysNCircumstances leading up to the Option 3 ProgramFall 2009 calendarsA conflict with the academic calendar prevented ASO from informing students of their academic suspension/dismissal.

December 2009

January 2010NCircumstances leading up to the Option 3 ProgramFall 2010A further conflict with the academic calendar prevented ASO from informing students of their academic suspension/dismissal.

December 2010

January 2011NExclusionsTime away = Benefit?

Academic/grade issues

Which students did not qualify?Participated in Option 3 beforeNo support from department chairPetitioned during the previous year and permitted to stay in school

JChoices at the End of Grade ProcessingOption 1Take time away from BYU to resolve issues

Option 2Take reduced time away (at least 6 months) from BYU and petition to return with class work outside of BYU that shows academic success

Option 3Remain at BYU and participate in the Option 3 ProgramJ

JDisqualified StudentsStudents were disqualified from participating if:Failed to turn in the response sheet declaring their choice by the deadlineFailed to attend one of the workshopsJThe Option 3 ProgramLet the ASO know by a given date what options the student was taking

Attend a workshop during the 2nd week of school

Students strongly encouraged to work with an ASO advisor and Peer coach

Complete an Academic Improvement Plan (AIP) with advisor

Mid-term Evaluations (only for 2009)

If GPA requirements are not met at the end of the semesterAcademic standing is reinstatedTake appropriate time awayJJ

Option 3 Workshops3-4 workshops offered

Workshop outlineIntroduced advisors and peer coachesExplained academic standingsHighlighted all options and encouraged time awayOutlined of the Option 3 ProgramEducated regarding available resourcesTaught study skills

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CHow did the Option 3 students perform?NParticipation RatesFall 2009AIPs: 79% turned inMid-term Evaluations: 42% participated7% reported as not passing all classesFall 2010AIPs: 65% turned inNBy the NumbersFall 2009Fall 2010Fall 2011SUSP/DISM188198186Option 39610393Ineligible8128R30The Bottom LineRSummaryPercent of students who chose Option 3 and returned to good standing or remained on probation at the end of the semesterFall 2001: 54%Fall 2009: 72%Fall 2010: 62%NConcerns and IssuesMore contact with overall suspended populationEarly warning through mid-term evaluationsLoad on ASO staffNo follow up over multiple semestersNeeded buy-in from administrationFERPA induced vaguenessWhat to do with students who dont show up to the workshops (hard for the soft-hearted)Nasty fruit punch and stale cookies

JQuestions and CommentsJCase Study #1Laurie the Late24-year-old senior (still has approximately 1-2 years of school)Received 6 e-mails (including your classes will be dropped in one week), 2 letters, 2 phone callsCame in when a teacher informed her she was no longer on his class rollTold an ASO advisor that she had received no notification of her academic status or the Option 3 programRecord of e-mails demonstrated that she had received the e-mailsLaurie admitted she had received them and notification from her family of the phone callsTold advisor that she had health issuesASO advisor helped her to petition through the petitions office for a weak medical petition (although had mediocre medical documentation and doctor reported that the medical condition would not have prevented Laurie from performing academically)Stayed in classes although she was no longer enrolledASO discussed case with department chairJCase Study #2Brian the Bluster27-year-old junior Had done well in school with the exception of the past 4 semestersReported psychological issuesAttended workshop, turned in AIP, visited with psychologistNot interested in changing study skills or habitsASO advisor confronted his behaviorDropped all but one class, passed classNext term continued to work with ASO, made significant changes and returned to GOOD academic standingJCase Study #3Burt Bed Bug26-year-old international studentLots of family drama, has received counseling, but continued to struggleAvoided coming in for help from ASOCame in when facing academic suspensionOption 3 program was explained to him in detail face-to-face (2 times), signed up for a workshop and never attended or contacted the ASOASO sent e-mail informing Burt that he was now suspended and should take his time awayBurt insisted he had a good reason (bed bugs), did not have any explanation as to why he had not called ASO to let us know of the developmentWorked with department (student was directed to Option 2)Is working with family to resolve problems and is taking independent study classesJContact UsTo receive any of the materials presented today, please email [email protected] Bottom Line