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Driving for Better Safety

Driving for Better Safety - HSEWatch.com...Driving for Better Safety 3 Introduction Driving for work is the most dangerous activity most employees ever undertake. Employees who drive

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Page 2: Driving for Better Safety - HSEWatch.com...Driving for Better Safety 3 Introduction Driving for work is the most dangerous activity most employees ever undertake. Employees who drive

Driving for Better Safety 2

Contents

Introduction ............................................................................... 3

The danger of the roads .............................................................. 5

UK vs Rest of Europe................................................................... 8

Decreasing risk: Avoiding accidents ............................................ 9

Best Practice ............................................................................... 11

What is fleet risk? ....................................................................... 13

Case Studies ............................................................................... 15

Managing work-related road safety ............................................ 18

Page 3: Driving for Better Safety - HSEWatch.com...Driving for Better Safety 3 Introduction Driving for work is the most dangerous activity most employees ever undertake. Employees who drive

Driving for Better Safety 3

IntroductionDriving for work is the most dangerous activity most employees ever undertake. Employees who drive on business are more likely to be killed at work than those employed as deep sea divers or coal miners! There are hundreds of thousands of injuries on the roads every year and literally millions of collisions that result in expensive damage to vehicles and property. Around a third of these are thought to involve drivers who were at work, and almost all are avoidable.

Driving for Better Business is a Highways England campaign, supported by the Government and a broad range of other organisations such as the Health and Safety Executive, to raise awareness of the importance of work related road safety in the business community and public sector, by using advocates drawn from these communities to promote the business benefits of managing it effectively.

It was born out of the Government’s response to a report from The Motorists’ Forum that was published in 2005. The study was initiated in response to a request from the then Secretary of State for Transport because it appeared that this is an area of road safety which is often overlooked, both in workplace health and safety processes and public road safety initiatives.

Indeed surveys suggested at the time that some 79% of companies had not even recognised this as a risk area, and many employers still don’t. Yet it is an area where some organisations have achieved remarkable reductions in collisions, and associated costs, through relatively simple measures.

Simon TurnerRoadSafe Campaigns DirectorDriving for Better Business

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Driving for Better Safety 4

The Campaign’s Business Champions – those employers that have seen significant business benefits and massive cost reductions as a direct result of how they manage their work-related road safety – have all done so by ensuring they got the basics right first, and made sure they complied with current UK legislation and guidance. You can read detailed case studies from the Business Champions at www.drivingforbetterbusiness.com

One of those basic first steps is a risk assessment of your organisation’s driving at work activities, which is required under the Government’s Management of Health and Safety at Work Regulations 1999.

This eBook is a guide to help you understand why you need to assess your driving for work activities, and how to do it, including what is most important, together with additional steps that can bring big benefits in collision reduction and operational efficiency. There is also an accompanying online risk assessment tool which is free to use and will give you a written report of your current status.

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The danger of the roadsAccording to figures from the Department for Transport (DfT), around a third of all road traffic incidents may involve somebody who was driving as part of their work at the time.

As has already been discussed, driving for work is dangerous, but the risk is heightened for those who spend many hours on the road travelling to meetings and events, or hauliers and delivery drivers, for whom driving is the main part of their job and often spend large periods on the road at night and during inclement weather.

Although casualty figures have been decreasing, the most recent annual statement from the DfT showed that there had been 1,792 reported deaths on the road in Great Britain in 2016, an increase of 4% compared with 2015 and the highest annual total since 2011.

In slight contrast, there were a total of 181,384 casualties of all severities in 2016, around 3% lower than in 2015 and the lowest level. This is despite a 2.2% increase in motor traffic levels between 2015 and 2016.

Of the 1,792 deaths on the road in 2016, 42% involved people either driving as part of their work or commuting to or from work. The number of those killed, seriously injured or slightly injured when driving or riding as part of work has decreased between 2011 and 2016. But there remains room for improvement for organisations, which is where risk assessment comes in.

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DRIVING AS PART OF WORK 2011 2012 2013 2014 2015 2016

Driver/rider driving as part of work

• Killed 93 87 90 71 83 84

• Seriously injured 1,384 1,301 1,286 1,301 1,171 1,305

• Slightly injured 15,465 14,882 13,991 14,372 12,877 12,100

• All casualties 16,942 16,270 15,367 15,744 14,131 13,489

Passenger of driver/rider driving as part of work

• Killed 24 30 25 22 21 18

• Seriously injured 525 538 517 486 471 481

• Slightly injured 9,068 8,267 7,332 7,790 7,106 6,615

• All casualties 9,617 8,835 7,874 8,298 7,598 7,114

Other casualty in accident involving a driver/rider driving for work

• Killed 442 422 400 454 437 427

• Seriously injured 3,288 3,392 3,249 3,381 3,180 3,483

• Slightly injured 22,519 21,670 20,712 22,107 20,513 19,535

• All casualties 26,249 25,484 24,361 25,942 24,130 23,445

All casualties in accidents involving a driver/rider driving for work

• Killed 559 539 515 547 541 529

• Seriously injured 5,197 5,231 5,052 5,168 4,822 5,269

• Slightly injured 47,052 44,819 42,035 44,269 40,496 38,250

• All casualties 52,808 50,589 47,602 49,984 45,859 44,048

Department for Transport statistics

Reported casualties in accidents, by journey purpose and casualty type, Great Britain, 2011-2016

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Health and safety law applies to work activities on the road in the same way as it does to all work activities, so the Health and Safety Executive (HSE) advises that organisations need to manage the risks to drivers as part of any health and safety arrangements that may already be in place.

Being able to effectively manage road safety can significantly reduce the risk of any organisation, regardless of its size. It could also result in:

• Fewer injuries to drivers;

• Reduced risk of work-related ill health;

• Reduced stress and improved morale;

• Operational improvements;

• Operational cost reductions.

When commuting, Health and safety law only applies when travelling between home and a location which is not the employee’s usual place of work. In the most recent report released by the Government, compiled from data submitted by police forces, the number of fatal accidents increased by 3% on major roads from January to September 2016. Fatal or serious accidents on major roads also went up by 3%. There was a 2% increase in fatal collisions and a 7% increase in fatal or serious incidents on minor roads over the same period.

On roads in non-built up areas with a speed limit of 40mph, fatal accidents increased by 3% and fatal or serious accidents went up by 6%. For built-up roads where the speed limit is under 40mph there was also an increase, with fatal accidents going up by 3% and fatal or serious accidents going up by 10%.

0 50 100 150 200 250 300

Major roads

Minor roads

Built-up roads

Non built-up roads

270

160

190

240

Reported fatal accidents by road type, GB: July to September 2016

Data courtesy of gov.uk

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UK vs Rest of EuropeDespite this, the UK’s roads remain some of the safest in Europe. Great Britain ranks high up on the list with 28 road deaths, per million population. England is higher, with 27 deaths per million, with only Norway and Switzerland being statistically safer to drive in.

Country No. of road deaths

Road deaths per million population Country No. of road

deathsRoad deaths per

million population

Norway 135 26 France 3,477 52

Switzerland 216 26 Australia 1,293 53

England 1,498 27 Italy 3,270 54

Sweden 270 27 Estonia 71 54

Great Britain 1,792 28 Iceland 18 54

United Kingdom 1,860 28 Cyprus 46 54

Wales 103 33 Portugal 565 55

Scotland 191 35 Luxembourg 32 56

Northern Ireland 68 37 Belgium 637 56

Japan 4,681 37 Czech Republic 610 58

Netherlands 629 37 Hungary 607 62

Denmark 215 38 Slovenia 131 63

Spain 1,797 39 Lithuania 188 65

Germany 3,206 39 New Zealand 328 71

Israel 340 39 Croatia 307 73

Irish Republic 188 40 Greece 812 75

Slovakia 242 45 Poland 2,992 79

Finland 252 46 Latvia 158 80

Austria 432 50 Romania 1,913 97

Malta 22 51 Bulgaria 708 99

Data courtesy of gov.uk

Number or road deaths per million population

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Decreasing risk: Avoiding accidents1. Failing to look properlyAlmost unbelievably, one of the most common causes of accidents in the UK is arguably the easiest to prevent. Simply by taking the extra split-second to have a proper look before pulling out or changing lanes, would prevent many collisions.

Tiredness or even laziness are often to blame, but familiarity of route is another common cause. This is particularly applicable to drivers who may frequently make the same journey for work, making it easy to suffer a lapse in concentration on a particular junction or turning.

IAM (institute of Advanced Motorists) RoadSmart says: “Simple human errors continue to cause the majority of accidents. Drivers cannot blame something or someone else for a collision happening, it is down to every one of us to make a difference.

“We feel that many people eventually get complacent behind the wheel and inattention creeps in. Combine this with fatigue and distractions, inside and outside the vehicle and the message is clear that drivers must apply their full attention to driving – you simply cannot do two things at once if one of them is driving.”

2. Failing to judge the path or speed of another vehicleThis is the cause of around a fifth or all UK road accidents. Misjudging a gap when merging onto a motorway, pulling onto a busy roundabout, or wrongly assuming another vehicle will make a manoeuvre can be disastrous. An underrated key skill when driving is anticipation, judging the size and speed of an on-coming vehicle, especially when it’s

dark, is important to staying safe on the road. The Highway Code’s advice is to: “Wait until there is a safe gap between you and any oncoming vehicle”.

3. Being careless, reckless or in a hurryDespite the changes in the law, many people continue to use their mobile phone when driving. There were 11,961 prosecutions of people ‘using or causing others to use a handheld mobile phone when driving’ in 2016. The penalty for such an offence doubled in March 2017, to six points and a £200 fine.

Being distracted at the wheel can cause a driver to miss, or spot late, any road furniture or potholes which could lead to a dangerous evasive manoeuvre or damage to the vehicle. Data from the AA reveals that the number of pothole insurance claims for the first four months of 2018 already equals those placed for the entirety of 2017, with an average repair bill of £1,000.

“The cost of replacement parts for HGVs, such as tyres, can be high,” said Stuart Thomas, Director of Fleet and SME Services. “Typically, fleet drivers clock up more miles each year than the average driver, due to the distances they cover across the UK. Equally, they are more likely to encounter potholes on unfamiliar routes.”

Surprisingly, according to road safety charity, Brake, four in 10 organisations don’t have a specific speed policy for their drivers. The charity goes on to say that having a policy, either in employee contracts or handbooks, is an ‘essential step’ in improving road safety.

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Some of the guidance of what to incorporate in such a policy includes: ‘never exceeding the legal speed limit under any circumstances’, ‘slowing right down in bad weather’ as well as ‘in town centres and around schools’ and to ‘maintain a two-second gap to the vehicle in front’.

When putting together such a policy, it’s important that it clearly implies that all staff, including contractors, are responsible. Telematics have aided fleet driver behaviour in recent years. Through monitoring things such as speeding, excess engine idling, harsh braking and acceleration, all of which can impact on vehicle running costs, fleets can save money and, more importantly, help to prevent reckless driving. The fact that drivers know they are being monitored can result in better driving style.Improved driver behaviour can pay dividends in terms of reduced wear and tear on components. For instance, monitoring driver behaviour has been shown to improve fuel economy by typically 10-15%.

4. Losing controlOften, losing control when driving too fast can be put down to speeding. But that is not always the case. You can easily lose control of a vehicle, even when driving within the speed limit, if carrying out manoeuvres at an unsafe speed. Adverse weather conditions are also a common cause of losing control of a vehicle. Maintaining the conditions of your fleet, particularly tyres, can go a long way to avoiding losing control in bad weather.

According to TyreSafe, ‘dangerous tyres are responsible for more than 40% of vehicle defect related deaths.’ TyreSafe recommends that ‘tyres should be inspected at least once a month and before any long journey. Checks should include checking the air pressure, overall condition and tread depth. Also, checking the spare, or the compressor and sealant if no spare was fitted.’

Daily pre-trip checks are a legal requirement with HGVs, but not for cars of vans. Introducing this discipline for all vehicles in the fleet can reduce the risk of breakdowns and ensure vehicles are properly maintained.

5. Drink drivingDrink driving remains one of the most widely publicised causes of road accidents and they are still far too common, considering the regular and expensive stream of advertising campaigns warning us against it.

It’s important to remember that whilst there is a legal limit for alcohol intake when driving, alcohol effects the bodies of different people in different ways. Many drivers simply do not understand how long alcohol can stay in the body, and that some common myths for sobering up can actually delay the process, making it more likely they could still be over the limit the following morning – 20% of positive breath tests are carried out in the mornings.

A fine of up to £5,000 and six months in prison can be levelled at anyone caught driving or attempting to drive while unfit. In addition there is a minimum 12-month driving ban.

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Best Practice

EyesightGood eyesight is a basic requirement of being safe on the roads. All the training and experience in the world will count for nothing if you are unable to spot a hazard in the road ahead in time to be able to safely react to it. Organisations should assess the eyesight of their driver fleet on a regular basis, as deteriorating eyesight will not already be immediately obvious to an employee. It is understood that a person could lose up to 40% of their vision before even realising there is an issue. Experts recommend putting all staff though eye tests every two years, or more often if tests show a cause for concern.

FatigueAccording to research, fatigue contributes to 20% of the accidents on major European roads. Fatigue-related work incidents are said to cost the UK up to £240 million a year. This is particularly common on long, straight and often monotonous roads or, as discussed, for drivers making repeated journeys along the same route where they may become complacent at the wheel.

Road safety charity, Brake, pinpoints poor vision, fatigue, ill health and stress as the significant factors in whether people have the ability to drive safely.

Perhaps more alarmingly, more than 50% of long-distance drivers have admitted to falling asleep at the wheel and roughly 20% of all motorway accidents are down to sleepiness or tiredness. For that reason, collisions involving fatigue tend to be at high speed, as the driver is unable to react before impact. It can also cause agitation amongst other road users, because tired drivers have a tendency to closely follow the vehicle in front as a source of reference, rather than watching the road.

Like a deteriorating eyesight, Obstructive Sleep Apnoea (OSA), a condition where the walls of the throat relax and narrow during sleep, interrupting breathing and disturbing sleep, potentially triggering severe daytime sleepiness, can be another area of concern, as people are often unaware they have the condition. The OSA Partnership Group reports that at least 5% of the population is thought to have undiagnosed sleep apnoea.

The statistics around OSA make alarming reading. Recent research shows that the global adult prevalence of OSA is around one billion people, meaning roughly 20% of the adult population have some degree of OSA. Drivers with untreated OSA are between three and nine times more likely to have an accident, and that accident is likely to be of increased severity.

According to Professor John Stradling, from the University of Oxford, with the right policies, there is no reason why every OSA sufferer should not be successfully treated. He said: “The first thing a company should do is raise awareness, saying that they are very sympathetic to this problem, because

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they know it affects drivers’ lives. And from a selfish point of view it also affects a company’s business, an accident is incredibly expensive.

“What they should do is have a very open door and supportive environment that allows drivers to come forward with symptoms if they are worried, but not under any circumstances be penalised for putting their head above the parapet. This is so important; we have been touring various companies and talking to managers and drivers, and they all basically say ‘we would be scared witless to admit that we might have a problem that affects our driving’.’”

According to Professor Stradling, falling asleep at the wheel doesn’t happen “Out of the blue”. He said: “I believe the idea that you can fall asleep at the wheel, and not know that you are sleepy, is probably completely untrue.” Stress, at home or at work, irregular sleep patterns, poor scheduling and medication can all lead to fatigue and drowsiness and should be closely monitored.

Impairment and medicationIt has already been discussed how drugs and alcohol can affect a person’s ability to think clearly and most organisations are likely to have a zero tolerance policy to driving under the influence. What is less well publicised though, is the effect prescription drugs and medication can have on a person, from strong pain-killers and anti-depressants, to over-the-counter medicines like hayfever tablets. The advice is to always read the label when taking any medication prior to driving.

Emotional wellbeingIt is important that drivers are both physically and mentally fit to drive. Research has linked stress with risky and dangerous driving, with 71% of drivers admitting losing concentration at the wheel due to stress of annoyance. Monitoring the wellbeing of drivers can therefore help to prevent accidents, but also in increase morale of the workforce.

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What is Fleet Risk?

Each employee has a legal responsibility to assess and minimise this risk. If anyone in your business ever drives a vehicle on your behalf, all of these issues apply to your organisation, no matter what size the company is.

Why manage Fleet Risk?If your organisation consists of five or more employees, under the Management of Health and Safety at Work Regulations 1999, you are required to make written risk assessments of how your business activities could impact employees and others. The HSE states that any vehicle being driven for work is an extension of the workplace and so the same safety law applies, meaning the risks need to be managed as part of any workplace health and safety arrangements.

In simple terms, Fleet Risk is the likelihood or risk of a member of your organisation being involved in a collision whilst driving for business. This includes any injury to themselves, or other people involved in the collision, or any damage to property.

Even if you employ less than five people, you have a legal duty of care to ensure that your firm’s driving activities don’t put drivers or other road users at risk. Organisations are required by the HSE to consult with employees and, where applicable, their health and safety representatives, on health and safety issues, including:

• Risks arising from their work;

• Proposals to manage and/or control these risks;

• The best ways of providing information and training.

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Poor management of those who drive for work can cost an organisation a vast amount of money, but often in hidden ways. The obvious costs, such as insurance and repairs, are pretty straight-forward to account for, but the costs incurred after an accident can be between x4 and x32 the cost of repairing the vehicle. Understanding where the gaps are and improving work-related road risk management procedures can stop your profits from being swallowed up and bring big financial and business benefits to your company.

Risk Check Report Completing a Risk Check report, like the one offered by Driving for Better Business, shows the current position of the business. On completion you will be presented with a summary of scores and how they compare to the average of all the organisations that have completed the risk check.

The report consists of a series of questions which focus on ‘The Company’, ‘The Driver’, ‘The Vehicle’ and ‘The Journey’. For each question, you will be prompted to answer using a traffic light system, to determine how compliant your organisation is.

Go to www.drivingforbetterbusiness.com/getting-started and click ‘Risk Assess’ to start using the free online risk assessment tool.

GREEN:

You answered ‘Yes’ which indicates you are currently

managing this area appropriately, however, it

should still form part of your regular risk management

review process.

AMBER:

You answered ‘Moving towards’ which indicates you

recognise this as an important issue. Review your progress as soon as possible in order to move towards a ‘Yes’ and

improve your risk profile.

RED:

You answered ‘No’ which indicates an area that may

require attention.

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Case Studies

Arval UK“Delivering products and services that touch thousands of business drivers in the UK, Arval has developed a longstanding commitment to driver safety; something that sits at the heart of its programme of CSR initiatives.”

Gary BurnsMarketing Director

“The most important impact our fleet safety programme is that it reduces the road risk of our drivers, however there are clearly additional benefits that we realise such as a reduction in costs, an increase in driver satisfaction and a lessening of our environmental impact.”

Tracey FullerEngagement Manager and Road Safety Ambassador

Driving for Better Business ‘Champions’ manage their drivers and vehicles well so they can reduce the costs, and they share their stories to inspire other employers to do the same.

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Clancy Group“The business has benefited significantly from our direct interventions, which have resulted in a 13% reduction of costs incurred for accident collision damage against the same period last year and a 3.2% reduction on average fuel purchased per vehicle.”

“Since the New Year, we have increased communication of driver scores back to employees and across the wider business, which has improved the average score across the fleet by 20% since January.”

“Furthermore, the number of ‘At Fault’ claims and overall claims has dropped by 20% and 15% respectively over the last twelve months.”

Colin Knight,Head of Fleet Safety Management and Compliance

Iron Mountain“Safety is at the top of the agenda within Iron Mountain with the area of transport being a key part. The teams across our geographies continually focus on Drivers and Vehicles utilising the many processes and procedures put in place by the Fleet Safety Team.”

“As an organisation we focus on continuous improvement across all aspects of our operations with safety a key area, we also adopt a very structured auditing process to ensure compliance.”

John Ball,Vice President Operations Executive for Western Europe

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How likely is your organisation to be affected?

86%

65%

of fleets have experienced a collision in the past 12 months

(IAM RoadSmart)

86%

65%

of all company vehicles will be involved in an incident in

the next 12 months(AA Drivetech)

number of offences by company drivers in 21016.

Up by 20% over 2015(DfT)

240,000

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Managing work-related road safety

It advises following a ‘Plan, Do, Check, Act’ approach to help achieve this:

Describe how you manage health and safety in your organisation and plan to make it happen in practice. This involves assessing risks from work-related road safety, producing a health and safety policy and ensuring your business has a top-level commitment to work-related road safety.

Measure how you are doing. Monitor performance and encourage all work-related road incidents or near misses to be reported.

Review your performance and learn from your experience. Make sure you collect enough information to allow you to make informed decisions about the effectiveness of your existing policy and the need for changes.

Prioritise and control your risks, consult your employees and provide training and information. Ensure adequate systems are in place to allow effective management. Involved all workers in decisions and provide training and instruction where necessary.

The HSE encourages a common-sense and practical approaching to managing work-related road safety in your business and emphasises that it should be part of the everyday process of running an organisation and part of good management generally.

1 PL

AN3

CHEC

K

4 AC

T2

DO

To see the full ‘Driving for Better Business report’ and to help your organisation towards managing risk better and reducing costs, visit their website by clicking here

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Reference Sources• Casualties involved in reported road accidents (RAS30)

Click here

• HSE: Driving at Work Click here

• DfT: Reported road casualties in Great Britain - 2016 Annual Report Click here

• Motorists’ forum Click here

• Barbour EHS Click here

• Brake - The Road Safety Charity Click here

• Driving for Better Business Click here

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@SHEXPO #SHE2019

Organised by:Running alongside:

Save the datefor Safety & Health Expo 2019

18-20 June 2019, ExCel Londonwww.safety-health-expo.co.uk

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