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E-Rate Invoicing Prior to E-Rate Modernization FY2015 State E-rate Coordinator Alabama State Department of Educatioin

E-Rate Invoicing

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E-Rate Invoicing. Prior to E-Rate Modernization FY2015 State E -rate Coordinator Alabama State Department of Educatioin. General Overview. $$. Service Providers. Two Methods of Invoicing USAC. BEAR. SPI. Service Providers. Service Provider Invoice Method. Service Providers. EASY. - PowerPoint PPT Presentation

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Page 1: E-Rate Invoicing

E-Rate InvoicingPrior to E-Rate Modernization

FY2015State E-rate Coordinator

Alabama State Department of Educatioin

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General Overview

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Two Methods of Invoicing USAC

SPI BEAR

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Service Provider Invoice Method

SPIEASY

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OCT 19, 2010 6

Billed Entity Applicant

ReimbursementBEAR

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BEAR SPI

Easy

Deadline SP Issue

Automatic Discounts on bill

Discount in one Lump Sum

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BEAR SPI

Discount in one Lump Sum

Easy

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OCT 19, 2010 11

BEAR Deadline

http://www.usac.org/sl >Deadlines >

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Deadline Tool

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BEAR Deadline Extensions

mor

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OCT 19, 2010 16

FRN Extension Table

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OCT2010 17

Completed Documents Needed

FCDL

Form 486

Form 471 – Block 5(s)Form 486 Notification Letter

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OCT 19, 2010 18

BEAR – Form 472

• Online • Paper• EACH format requires Service Provider

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OR “Required Forms”

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Download Instructions:

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BEAR Form

OCT2010

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BEAR Form

OCT2010

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Column (9) - FCC Form 471 Application Number.

This is the number USAC assigned to the Form 471 with which this line of the BEAR is associated. This number must be obtained from your FCDL.

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Column (10) - Funding Request Number (FRN).

This is the number USAC assigned to each distinct row or line of your Form 471. Each FRN is set forth in your FCDL.

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Column (11) - Bill Frequency.

Please do not complete this Column, as this Column will be completed by the fund administrator.

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Column (13) - Shipping Date or Last Day of Work Performed. This Column should be used primarily for internal connections and other non-recurring products/services billed one-time only. The date in Column (13) should be either the date that the products were shipped or the last date that the service provider performed its work. This date should be in month/day/four-digit year (mm/dd/yyyy) format.

Please note that only Column 12 OR Column 13 should be completed for each FRN. Please do NOT complete BOTHColumns 12 and 13 for the same FRN.

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Column (14) - Total (Undiscounted) Amount for Service per FRN. The total undiscounted amount represents the total amount paid per FRN beginning with the service start date as reported in your Form 486 Notification Letter, and ending with the date of the last bill you paid in full and for which you are seeking reimbursement of the discount on the BEAR.

This figure can be no more than 14.2 digits, including dollars and cents.

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Column (15) - Discount Amount Billed to USAC. The discount amount represents the total amount of funds for which you are seeking reimbursement — that is, your discounted portion of Column (14). Before applying the approved discountpercentage to the amount in Column (14), you must deduct charges for any ineligible services, or for eligible servicesdelivered for ineligible recipients or used for ineligible purposes. (For help breaking out these charges, use the OptionalPrediscount Cost Calculation Grid available on the USAC website.) After deducting these charges from the amount inColumn (14), apply the approved discount percentage reflected in your FCDL for this FRN, and enter the resulting total inColumn (15). This figure can be no more than 14.2 digits, including dollars and cents.

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Finish & Mail

• Complete all parts except Block 4• FAX or send entire document to Service Provider• Service provider Complete and sign block 4• Service Provider must send it back to you signed by FAX.• Be sure Block 3 is complete and send to USAC as instructed.• Work with the Service Provider to be sure correctness of information.

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OCT 19, 2010 37

BEAR Online

Recom

men

ded

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Online BEAR

• Has validation rules to help avoid common errors.• Separate “BEAR ONLY” PINs can be assigned so a

third party can enter the billing.

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ONLINE BEAR Presentation