EBS Period End Close R12-2

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ORACLE FINANCIALSE-BUSINESS SUITE , RELEASE 12PERIOD-END PROCEDURES

An Oracle White Paper

April, 2 !

Oracle Financials E-Business Suite, Release 12 Period EndProcedures i


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Introduction

Background

Thi" #$c%&ent ha" 'een p%t t$(ether ') &e&'er" $* Oracle+" internal E EAFinancial" Pr$*e""i$nal C$&&%nit), ac n$.le#(in( that e/er) Financial" c%"t$&ernee#" t$ "%cce""*%ll) cl$"e the acc$%ntin( '$$ " each peri$#0 Be*$re the *ir"t e ternal

p%'licati$n, /ari$%" pe$ple *r$& E EA Applicati$n" C$n"%ltin( an# Financial"Pr$#%ct De/el$p&ent ha/e re/ie.e# an# enriche# the c$ntent0 The c$ntri'%tin(a%th$r" an# re/ie.er" can 'e *$%n# $n the la"t pa(e0 I* )$% ha/e an) c$&&ent" $r*ee#'ac , plea"e rea# the para(raph Stat%" an# Fee#'ac 3 'el$.0

Objectives

Thi" #$c%&ent $%tline" the peri$# en# pr$ce#%re" in Relea"e 12 *$r Oracle Pa)a'le",Oracle P%rcha"in(, Oracle In/ent$r), Oracle Or#er ana(e&ent, Oracle Recei/a'le",Oracle A""et", Oracle Pr$4ect", Oracle Ca"h ana(e&ent, Oracle Trea"%r) an# Oracle5eneral Le#(er0 It i" inten#e# t$ 'e (eneric, an# #$e" n$t relate t$ a "peci*ic$r(ani6ati$n0 B$th &an#at$r) an# $pti$nal "tep" are incl%#e# herein0 Pr$ce#%re"

partic%lar t$ )ear-en# pr$ce""in( are al"$ #e"cri'e#0

Thi" #$c%&ent inten#" t$ pr$/i#e a re*erence *$r plannin( peri$#-en# pr$ce#%re" *$rreal-li*e3 i&ple&entati$n"0 It #e"cri'e" the *%n#a&ental peri$#-en# "tep" in/$l/e# *$r

each, .ith partic%lar e&pha"i" $n 'alancin( the "%'le#(er applicati$n" t$ Oracle5eneral Le#(er, an# atte&pt" t$ pr$/i#e an $/er/ie. $* the relati/e ti&in( $* the"e

pr$ce#%re" *$r all in"talle# Oracle applicati$n"0

It i" there*$re the intenti$n $* thi" #$c%&ent t$ pr$/i#e c$ntent *r$& .hich rele/ant"ecti$n" can 'e e tracte#, acc$r#in( t$ the applicati$n" in"talle# *$r a partic%lar$r(ani6ati$n0 An) $r(ani6ati$n &a) ch$$"e t$ c%"t$&i6e their peri$#-en# an# )ear-en#

pr$ce""e", *$r e a&ple $ptin( t$ r%n a##iti$nal rep$rt", partic%lar t$ the $r(ani6ati$n0

Alth$%(h thi" #$c%&ent partic%larl) re*er" t$ Peri$#-En# Pr$ce#%re"3, &an) $* the pr$ce""e" can 'e per*$r&e# &$re re(%larl) thr$%(h$%t the acc$%ntin( peri$#, a"re7%ire#0 Each "%'le#(er applicati$n pr$/i#e" c$ntr$l a" t$ .hen an# h$. $*ten #ata i"tran"*erre# *r$& the "%'le#(er applicati$n t$ the 5eneral Le#(er0

Assumptions

The"e Peri$#-En# Pr$ce#%re"3 .ere .ritten .ith the a""%&pti$n that OracleFinancial" .a" i&ple&ente# *$r a "in(le $peratin( %nit0 Where an $r(ani6ati$n ha"i&ple&ente# the %lti-Or(3 *eat%re" $* Oracle Financial", the"e pr$ce#%re" .$%l#nee# t$ 'e per*$r&e# *$r each $peratin( %nit in#i/i#%all) %nle"" %lti-Or( Acce""C$ntr$l i" ena'le#0

Note 8 R12 re7%ire" &%lti-$r( *%ncti$nalit) t$ 'e %"e#0 F$r *%rther #etail" re*er t$Oracle9 Applicati$n" Up(ra#e 5%i#e8 Relea"e 11i t$ Relea"e 12

Oracle W$r *l$. i" inc$rp$rate# in the Relea"e 12 applicati$n"0 It i" a""%&e# thatthe"e W$r *l$. Pr$ce""e" .ill 'e &$nit$re# an# atten#e# t$ ') a S)"te& A#&ini"trat$r$n a re(%lar 'a"i"0 S$&e W$r *l$. Pr$ce""e" li e the Re7%i"iti$n Appr$/al W$r *l$.$r the P%rcha"e Or#er Appr$/al W$r *l$. .ill re7%ire a #irect re"p$n"e *r$& a

&e""a(e recipient rather than a S)"te& A#&ini"trat$r0

Oracle Financials E-Business Suite Release 12 Period End Procedures
http://download-west.oracle.com/docs/cd/B34956_01/current/acrobat/r12upg11i.ziphttp://download-west.oracle.com/docs/cd/B34956_01/current/acrobat/r12upg11i.zip


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Organization

Thi" .hite paper c$ntain" t.el/e chapter" an# $ne appen#i .here )$% can *in#intere"tin( lin " t$ &$re in*$r&ati$n0

The *ir"t chapter #e"cri'e" the #epen#encie" 'et.een the &$#%le" an# the 'i((e"tchan(e 'et.een Relea"e 11i an# Relea"e 12, .hich i" the intr$#%cti$n $* Subl e#(erAcc$%ntin( :SLA;0 Then, the ne t ten chapter" $%tline peri$#-en# pr$ce#%re"appr$priate t$ the Oracle Applicati$n" c$/ere# in thi" #$c%&ent0 The la"t chapter#i"pla)" a "%&&ar) $* the &ain peri$#-en# pr$ce#%re" *$r each applicati$n an# therelati/e ti&in( $* each0

Attention: If you are using more than one application, the last chapter is a good reference to see that the order of the steps for each application areundertaken in the right sequence, relative to the other applications you areusing.

Status and Feedback

Thi" .hite paper i" inten#e# t$ 'e a li/in( #$c%&ent0 A" .e (ather ne. $r chan(e#in*$r&ati$n, .e .ill re/i"e an# re-p%'li"h thi" paper0 There*$re, .e .elc$&e all*ee#'ac *r$& )$%0 On the '$tt$& $* the etalin n$te .here )$% ha/e #$.nl$a#e#thi" #$c%&ent i" a lin .here )$% can e&ail %" )$%r c$&&ent"0



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Ta'le $* C$ntent"INTRODUCTION .......................................................................................................................................... IIC !PTER 1 S"! !ND P ERIOD END C "OSE DEPENDENCIES ...............................................................................#

Sub Ledger Accounting (SLA) Business Process..........................................8 Sub Ledger Accounting (SLA) Process Change............................................8 Subledger Accounting (SLA) Reconciliation...................................................9Subledger Accounting (SLA) Close Process General Steps........................ ! General Period "nd Close #ependencies....................................................

C !PTER 2 O R!C"E P RO$ECTS..................................................................................................................12Business Re$uire%ents.................................................................................. &

Pro%ect Periods and &eneral "ed'er Periods....................................................12

Period Statuses................................................................................................12&eneral E(ce)tion andlin' at Period End......................................................1*

Procedures..................................................................................................... '1. C+an'e t+e Current Oracle Pro%ects Period Status ro O)en to Pendin'Close................................................................................................................1*2. O)en t+e Ne(t Oracle Pro%ects Period.........................................................1**. Co )lete all aintenance !cti/ities ..........................................................1*0. Run aintenance Processes ......................................................................10

. Co )lete !ll Transactions or t+e Period Bein' Closed..............................10

. Run t+e Cost Distri3ution Processes............................................................1a. Run t+e &enerate Cost !ccountin' E/ents Pro'ra ...............................1

4. Inter ace Cost Transactions to Ot+er !))lications......................................1#. &enerate Dra t Re/enue or !ll Pro%ects.....................................................15. Re/ie6 and Release Re/enue or !ll Pro%ects.............................................117. Run &eneration Re/enue !ccountin' E/ents Process...............................1411. Run Create !ccountin' to Process Re/enue !ccountin' E/ents...............1412. &enerate In/oices......................................................................................141*. Trans er In/oices to Oracle Recei/a3les....................................................1410. Run Period Close E(ce)tions and Tie3ac8 Re)orts...................................141 . Run Final Pro%ect Costin' and Re/enue ana'e ent Re)orts.................1#1 . C+an'e t+e Current Oracle Pro%ects Period Status ro Pendin' Close to

Closed..............................................................................................................1#14. !d/ance t+e P! Re)ortin' Period 9O)tional:.............................................1#1#. U)date Pro%ect Su ar; ! ounts...........................................................1#15. Restore !ccess to User aintenance !cti/ities.........................................1527. Reconcile Cost Distri3ution "ines 6it+ &eneral "ed'er 9O)tional:............1521. Per anentl; Close t+e Oracle Pro%ects Period 9O)tional:.........................15

C !PTER * O R!C"E O RDER !N!&E ENT .................................................................................................27Business Re$uire%ents..................................................................................&! Procedures.....................................................................................................&!

1. Co )lete !ll Transactions or t+e Period Bein' Closed..............................272. Ensure all Inter aces are Co )leted or t+e Period 9O)tional:....................21*. Re/ie6 O)en Orders and C+ec8 t+e


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. Re/ie6 Discounts........................................................................................2*4. Re/ie6 Bac8orders......................................................................................2*#. Re/ie6 and Correct Order E(ce)tions.........................................................205. Reconcile to Oracle In/entor; ....................................................................2017. Create Ser/ice Contracts 9O)tional: .........................................................2011. Reconcile to Oracle Recei/a3les 9O)tional: ..............................................2012. Run Standard Period End Re)orts.............................................................2

C !PTER 0 O R!C"E C !S !N!&E ENT ..................................................................................................2

Business Re$uire%ents..................................................................................& Procedures.....................................................................................................&

1. Co )lete Dail; Cas+ ana'e ent !cti/ities..............................................22. "oad Ban8 State ents................................................................................2*. &enerate S6ee) Transactions.....................................................................20. Create Ban8 State ent Cas+ lo6s..............................................................24

. Reconcile Ban8 State ents.........................................................................24

. Create iscellaneous Transactions.............................................................24a.Co )lete Ban8 Trans ers...........................................................................24

4. Re/ie6 !uto-Reconciliation E(ecution Re)ort.............................................24

#. Resol/e E(ce)tions on t+e !uto-Reconciliation E(ecution Re)ort..............2#5. Run Ban8 State ent Detail Re)ort.............................................................2#17. Run Transactions !/aila3le or Reconciliation Re)ort...............................2#11. Resol/e Un-reconciled State ent "ines....................................................2#12. Post to &eneral "ed'er..............................................................................2#1*. Run t+e &" Reconciliation Re)ort..............................................................2510. Run t+e !ccount !nal;sis Re)ort or t+e &eneral "ed'er Cas+ !ccount. .251 . Re/ie6 t+e !ccount !nal;sis Re)ort.........................................................251 . Correct an; In/alid Entries to t+e &eneral "ed'er Cas+ !ccount 9O)tional:.........................................................................................................................25

C !PTER O R!C"E P !=!B"ES .................................................................................................................*7

Business Re$uire%ents.................................................................................. '! Procedures..................................................................................................... '!

1. Co )lete !ll Transactions or t+e Period Bein' Closed..............................*72. Run t+e Pa;a3les !))ro/al Process or !ll In/oices....................................*1*. Re/ie6 and Resol/e ! ounts to Post to t+e &eneral "ed'er.....................*10. Reconcile Pa; ents to Ban8 State ent !cti/it; or t+e Period..................*2

. Trans er !ll !))ro/ed In/oices and Pa; ents to t+e &eneral "ed'er........*2

. Re/ie6 t+e Pa;a3les to &eneral "ed'er Postin' )rocess ! ter Co )letion..........................................................................................................................**4. Su3 it t+e Unaccounted Transactions S6ee) Pro'ra ..............................**#. Close t+e Current Oracle Pa;a3les Period...................................................*05. !ccrue Unin/oiced Recei)ts........................................................................*017. Reconcile Oracle Pa;a3les !cti/it; or t+e Period.....................................*011. Run ass !dditions Trans er to Oracle !ssets..........................................*12. O)en t+e Ne(t Oracle Pa;a3les Period......................................................*1*. Run Re)orts or Ta( Re)ortin' Pur)oses 9O)tional:.................................*10. Run t+e >e; Indicators Re)ort 9O)tional:..................................................*41 . Pur'e Transactions 9O)tional:...................................................................*#

C !PTER O R!C"E R ECEI?!B"ES .............................................................................................................*5Business Re$uire%ents.................................................................................. '9Procedures..................................................................................................... '9

1. Co )lete !ll Transactions or t+e Period Bein' Closed..............................*52. Reconcile Transaction !cti/it; or t+e Period..............................................*5*. Reconcile Outstandin' Custo er Balances.................................................01



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0. Re/ie6 t+e Una))lied Recei)ts Re'ister.....................................................02. Reconcile Recei)ts.......................................................................................02. Reconcile Recei)ts to Ban8 State ent !cti/it; or t+e Period....................0*

4. Post to t+e &eneral "ed'er..........................................................................0*#. Reconcile t+e &eneral "ed'er Trans er Process..........................................0*5. Reconcile t+e $ournal I )ort Process..........................................................0017. Print In/oices.............................................................................................0011. Close t+e Current Oracle Recei/a3les Period............................................0012. Re/ie6 t+e Su3led'er Period Close E(ce)tions Re)ort.............................001*. T+ird Part; Balances Re)ort......................................................................0010. Reconcile Posted $ournal Entries ..............................................................01 . Re/ie6 t+e Un)osted Ite s Re)ort...........................................................01 . Re/ie6 !ccount !nal;sis Re)ort...............................................................014. O)en t+e Ne(t Oracle Recei/a3les Period.................................................01#. Run Re)orts or Ta( Re)ortin' Pur)oses 9O)tional:.................................015. Run !rc+i/e and Pur'e Pro'ra s 9O)tional:.............................................0

C !PTER 4 O R!C"E P URC !SIN& .............................................................................................................04Business Re$uire%ents.................................................................................. *

Procedures..................................................................................................... * 1. Co )lete !ll Transactions or t+e Period Bein' Closed..............................042. Re/ie6 t+e Current and Future Co it ents 9O)tional:...........................04*. Re/ie6 t+e Outstandin' and O/erdue Purc+ase Orders 9O)tional:............040. Follo6 U) Recei)ts - C+ec8


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. Roll3ac8 De)reciation ................................................................................. 04. Create De erred De)reciation $ournal Entries 9O)tional:............................ 0#. De)reciation Pro%ections 9O)tional:............................................................. 05. Re/ie6 and Post $ournal Entries.................................................................. 017. Reconcile Oracle !ssets to t+e &eneral "ed'er Usin' Re)orts.................11. Run Res)onsi3ilit; Re)orts 9O)tional:.......................................................12. !rc+i/e and Pur'e Transactions 9O)tional:...............................................

C !PTER 17 O R!C"E T RE!SUR= .............................................................................................................. #

Business Re$uire%ents.................................................................................. 8 Procedures..................................................................................................... 8

1. Co )lete Dail; Tradin' !cti/ities............................................................... #2. Per or Re/aluation.................................................................................... #*. &enerate !ccruals and ! orti@ation........................................................... #0. &enerate $ournals........................................................................................ 5

. Trans er $ournals to &eneral "ed'er............................................................ 5C !PTER 11 O R!C"E &ENER!" " ED&ER ....................................................................................................47

Business Re$uire%ents..................................................................................*! Period End Close..............................................................................................47

Co 3ined Basis !ccountin'............................................................................47Procedures.....................................................................................................*! 1. Ensure t+e Ne(t !ccountin' Period Status is set to Future Entr;...............412. Co )lete Oracle Su3-led'er Inter aces to Oracle &eneral "ed'er.............41*. U)load $ournals ro !DI 9!))lications Des8to) Inte'rator: to Oracle&eneral "ed'er 9O)tional:...............................................................................410. Co )lete Non-Oracle Su3-led'er Inter aces to Oracle &eneral "ed'er9O)tionalA onl; re uired i ;ou 6ant to )ost ro non-Oracle s;ste s:.. ... ...42

. &enerate Re/ersal $ournals 9O)tional:........................................................42

. &enerate Recurrin' $ournals 9O)tional:......................................................424. &enerate ass !llocation $ournals 9O)tional:.............................................42#. Re/ie6 and ?eri ; $ournal Details o Un)osted $ournal Entries...................425. Post !ll $ournal Batc+es...............................................................................4*5a. Run t+e Period Close E(ce)tions Re)ort...................................................4017. Run &" Trial Balances and Preli inar; Financial State ent &eneratorRe)orts 9FS&s:.................................................................................................4011. Re/alue Balances 9O)tional:.....................................................................4012. Translate Balances 9O)tional:...................................................................401*. Consolidate "ed'ers 9O)tional:.................................................................401*a. Reconcile Interco )an; 9o)tional:..........................................................410. Re/ie6 and Correct Balances 9Per or Reconciliations:...........................41 . Enter !d%ust ents and or !ccruals and Post .........................................441 . Per or Final !d%ust ents........................................................................4414. Close t+e Current Oracle &eneral "ed'er Period......................................441#. O)en t+e Ne(t Oracle &eneral "ed'er Period...........................................4415. Run Financial Re)orts or t+e Closed Period.............................................4#27. Run Re)orts or Ta( Re)ortin' Pur)oses 9O)tional:.................................4#21. Per or Encu 3rance =ear End Procedures 9O)tional:............................4#

C !PTER 12 P ERIOD E ND P ROCESSIN& - S U !R= ....................................................................................#7! PPENDI A ORE INFOR !TION ...............................................................................................................#

Related ,etalin- n/or%ation...........................................................................8+



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Chapter 1 S A and !eriod "nd Close dependencies

Sub edger Accounting #S A$ % Business !rocess

The ne. S%'le#(er Acc$%ntin( architect%re in Relea"e 12 pr$/i#e" a c$&&$n

rep$"it$r) $* all )$%r acc$%ntin( in*$r&ati$n0 Whene/er )$% .ant t$ acc$%nt *$r )$%r"%'le#(er tran"acti$n", $nline $r a" a 'ac (r$%n# 'atch pr$ce"", the acc$%ntin( i"(enerate# ') S%'le#(er Acc$%ntin(0

S%'le#(er Acc$%ntin( help" t$ &aintain a c$&&$n lin 'et.een 5eneral Le#(er 'alance" an# %n#erl)in( tran"acti$n" a%t$&aticall), *$r internal an# e ternal a%#it p%rp$"e", an# *$r ea"e $* #rill#$.n0

S%'le#(er Acc$%ntin( pr$/i#e" a c$&prehen"i/e /ie. $* all "%'le#(er acc$%ntin( #ata0It 'eha/e" li e a #etaile# /er"i$n $* )$%r (eneral le#(er an# pr$/i#e" a rich "t$re $*in*$r&ati$n *$r rep$rtin( an# anal)"i"0

< It all$." )$%r (eneral le#(er t$ 'e *ree $* e trane$%" #ata, "$ that )$% can &aintain a"i&ple chart $* acc$%nt" an# "t$re $nl) .hat i" nee#e# *$r 5L rep$rtin( an# anal)"i"0

< The &$&ent )$% nee# t$ acce"" &$re #etaile# in*$r&ati$n, )$% can ($ #irectl) t$S%'le#(er Acc$%ntin( t$ "ee the #etail *r$& all tran"acti$n "$%rce" that *ee# the 5Lacc$%nt 'alance .ith$%t ha/in( t$ ($ 'ac t$ &%ltiple "$%rce ")"te&" an#applicati$n"0

< =%"t a" Oracle 5eneral Le#(er "t$re" 'alance" an# 4$%rnal", S%'le#(er Acc$%ntin("t$re" "%'le#(er 'alance" an# "%'le#(er 4$%rnal" *$r all $* )$%r "%'le#(er" that re7%ireacc$%ntin(0

S%'le#(er Acc$%ntin( $**er" a ne. &$#el 'et.een the "%'le#(er" an# 5L0

Sub edger Accounting #S A$ % !rocess Change

D%e t$ the i&pact $* the S%'le#(er Acc$%ntin( Architect%re the cl$"e pr$ce"" ha"chan(e# 'et.een Relea"e 11i an# Relea"e 120

Oracle Financials Release 12 Period End Procedures #


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In Relea"e 11i the tran"acti$n" an# #i"tri'%ti$n" repre"ente# the acc$%ntin(0 InRelea"e 12 h$.e/er, #i"tri'%ti$n" $n tran"acti$n" in "%'le#(er" are c$n"i#ere# t$ 'ethe de&ault accounting an# "h$%l# there*$re n$t 'e %"e# *$r rec$nciliati$n p%rp$"e"0The rea"$n i" that "%'le#(er acc$%ntin( ena'le" )$% t$ chan(e the acc$%ntin( *$rtran"acti$n" "$ it i" #i**erent *r$& the #e*a%lt acc$%ntin(0 There*$re, the subledgeraccounting becomes the single source o& truth &or accounting reconciliations 0

In Relea"e 11i, .hen )$% cl$"e )$%r peri$#" in each $* the "%'le#(er", Oracle 5eneralLe#(er .ill a%t$&aticall) create the 'alancin( line" *$r 4$%rnal" p$"te# t$ 5eneralLe#(er0 Thi" chan(e" in Relea"e 12 a" "%'le#(er acc$%ntin( create" the 'alancin(line" at the ti&e )$% acc$%nt *$r the "%'le#(er tran"acti$n"0

The "%'le#(er acc$%ntin( 4$%rnal repre"ent" )$%r REAL acc$%ntin( an# the 'alancin(line" are create# a" part $* the"e "%'le#(er acc$%ntin( 4$%rnal"0When )$% cl$"e a peri$# in Relea"e 12, )$%3re act%all) cl$"in( "%'le#(er acc$%ntin(0The 4$%rnal" can then 'e p$"te# t$ the (eneral le#(er t$ %p#ate the 5L 'alance"0

Differences between R11i and R12

Subledger Accounting #S A$ % 'econciliation

Fr$& a rec$nciliati$n per"pecti/e the pict%re 'el$. "h$." .hat ha" 'een chan(e# 'et.een R11i an# R120 In Relea"e 11i, )$% rec$ncile# tran"acti$n" an# #i"tri'%ti$n"t$ the (eneral le#(er thr$%(h tran"acti$nal rep$rt"0 In the acc$%ntin( rep$rt" in

Relea"e 11i, the 'alance" are #i"pla)e# '%t n$t the tran"acti$nal in*$r&ati$n0

In Relea"e 12, there i" n$ rea"$n t$ rec$ncile #i"tri'%ti$n" $n tran"acti$n" t$ the(eneral le#(er0 >$% can "till rec$ncile tran"acti$n rep$rt" t$ acc$%ntin( rep$rt"0 Thene. acc$%ntin( rep$rt" in Relea"e 12 n$. al"$ c$ntain &$re c$&prehen"i/ein*$r&ati$n - n$t 4%"t $n 'alance" '%t al"$ $n "%pplier", c%"t$&er" an# tran"acti$n"0

The p$int t$ n$te i" that .hen )$% #$ acc$%nt 'alance rec$nciliati$n, )$% "h$%l#i(n$re #i"tri'%ti$n" in Relea"e 12, e"peciall) i* )$% ha/e altere# )$%r "%'le#(eracc$%ntin( r%le"0

Oracle Financials E-Business Suite Release 12 Period End Procedures !


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Rec$nciliati$n 'et.een R11i an# R12

Subledger Accounting #S A$ Close !rocess % (eneral Steps

?ere are "$&e (%i#eline", *r$& a (eneral per"pecti/e, h$. )$% can per*$r& the cl$"e pr$ce"" *$r e/er) "%'le#(er8

a; C$&plete tran"acti$n" '; Create acc$%ntin(c; Rec$ncile tran"acti$n"#; P$"t t$ 5eneral Le#(er e; Rec$ncile acc$%ntin(*; Cl$"e peri$#

Step ';, Create Acc$%ntin(, i" a ne. "tep in Relea"e 12, a" it i" an SLA *eat%re0 Theacc$%ntin( can 'e create# i&&e#iatel) $nline, $r can 'e r%n a" a pr$ce"" in the

'ac (r$%n# e0(0 a" a 'atch 4$' at a ti&e that &atche" )$%r '%"ine"" nee#"0

The i&p$rtant thin( t$ n$te, i" that the acc$%ntin( i" n$t the #i"tri'%ti$n $n thetran"acti$n0 The *inal acc$%ntin( ') SLA c$%l# re"%lt in #i**erent acc$%ntin( entrie"

'ein( (enerate# 'a"e# $n the acc$%ntin( r%le" )$% ha/e c$n*i(%re#0 There*$re, )$%nee# t$ en"%re that all )$%r acc$%ntin( *$r )$%r tran"acti$n" i" create# 'e*$re )$% p$"tt$ 5eneral Le#(er, in $r#er t$ %p#ate the 'alance" c$rrectl)0

Oracle Financials E-Business Suite Release 12 Period End Procedures 1


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(eneral % !eriod "nd Close )ependencies

Be*$re )$% "tart .ith the Peri$#-En# pr$ce"" )$% ha/e t$ n$. .hat the #epen#encie"are 'et.een the /ari$%" &$#%le" a" #e"cri'e# in thi" #$c%&ent0

The #ia(ra& a'$/e "h$." the #epen#encie" 'et.een "$&e $* the &ain Financial" pr$#%ct" an# a c$%ple $* "%ppl) chain pr$#%ct"0

>$% ha/e t$ cl$"e Oracle Pa)a'le" 'e*$re )$% cl$"e Oracle P%rcha"in( t$ acc$%nt *$r p%rcha"in( accr%al" at peri$# en#0 >$% al"$ nee# t$ cl$"e Oracle Pa)a'le" 'e*$re )$%cl$"e Oracle In/ent$r) an# Oracle A""et"0>$% act%all) ha/e t$ cl$"e Oracle Ca"h ana(e&ent 'e*$re )$% cl$"e OracleRecei/a'le", a" 'an rec$nciliati$n in Ca"h ana(e&ent .ill create &i"cellane$%"receipt" in Oracle Recei/a'le"0 Finall), )$% cl$"e all $* )$%r "%'le#(er" 'e*$re )$%cl$"e 5eneral Le#(er0



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Chapter * Oracle !rojects

Thi" chapter #e"cri'e" the pr$ce#%re" *$r per*$r&in( peri$#-en# pr$ce""in( in OraclePr$4ect" Relea"e 120

Business 'e+uirements

Peri$# en# pr$ce#%re" *$r Oracle Pr$4ect" ha/e t.$ &ain *%ncti$n"8

Chan(in( the "tat%" $* the c%rrent peri$# t$ cl$"e#

Acti/atin( all the pr$ce""e" an# c$ntr$l" nece""ar) t$ pr$#%ce rep$rt" that acc%ratel)re*lect the peri$# acti/it), .hile all$.in( &ini&%& interr%pti$n $* tran"acti$n

pr$ce""in(0

!roject !eriods and (eneral edger !eriods

In Oracle "%'le#(er", "%ch a" Pr$4ect", tran"acti$n" are "%&&ari6e# int$ peri$#icc)cle" *$r rep$rtin( an# rec$nciliati$n0 $"t "%'le#(er" ha/e a peri$#ic c)cle that

parallel" the (eneral le#(er *i"cal c)cle0

?$.e/er, pr$4ect" &a) 'e 'a"e# $n a #i**erent peri$#ic c)cle t$ that $* the (eneralle#(er0 Pr$4ect peri$#" &a) 'e 'a"e# $n a #i**erent peri$# $* ti&e "%ch a" a .ee 0

I* the t.$ "et" $* peri$#" $/erlap, then )$% &a) nee# t$ p%t in place "pecial pr$ce#%re"*$r the rec$nciliati$n $* Pr$4ect" t$ the (eneral le#(er, an# $ther &$#%le"0

!eriod Statuses

Oracle Pr$4ect" ha" "tat%"e" "i&ilar t$ the "tan#ar# peri$# "tat%"e" a" in $ther &$#%le"8

@Ne/er Opene# - Peri$# ha" ne/er 'een %"e#0

@ F%t%re Entera'le - Peri$# i" $pen t$ accept tran"acti$n" *r$& $ther &$#%le"0 U"%all)%"e# .here &$#%le" are &aintaine# in #i**erent peri$#", an# tran"acti$n" are li el) t$

'e p$"te# acr$"" &$#%le"0

@ Open - Peri$# i" a/aila'le *$r #ata entr)0

@ Cl$"e# - Peri$# i" cl$"e# *$r pr$ce""in(, '%t can 'e re-$pene# i* re7%ire#0

@ Per&anentl) Cl$"e# - N$ *%rther pr$ce""in( i" p$""i'le0

@ Pen#in( Cl$"e - Thi" "tat%" pre/ent" tran"acti$n entr), an# all$." %"er" t$ c$rrect%npr$ce""e# ite&" pri$r t$ c$&pletin( the peri$# cl$"e0


Suggestion 8 I* )$% ha/e #i**erent peri$#" inPr$4ect", )$% &a) .ant t$ c$n"i#er %"in( $ne $*the alternate (eneral le#(er peri$# c$n/enti$n",

"%ch a" a - - peri$# "plit0 Thi" .ill ena'le )$%t$ &$re ea"il) ali(n Pr$4ect" .ith 5eneral Le#(er*$r rec$nciliati$n p%rp$"e"0

12


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(eneral ",ception -andling at !eriod "nd

I* )$% #$ n$t .ant t$ c$rrect e cepti$n" #%rin( the c%rrent 5L peri$#, then )$%can r%n the pr$ce"" PRC8 S.eep Tran"acti$n Acc$%ntin( E/ent" t$ chan(e the#ate $n %nacc$%nte# tran"acti$n acc$%ntin( e/ent" t$ the *ir"t #a) $* the ne t $pen5L peri$#, .ith$%t acc$%ntin( *$r the&0

The S%'le#(er Peri$# Cl$"e E cepti$n" Rep$rt li"t" all acc$%ntin( e/ent" an# 4$%rnalentrie" that *ail peri$# cl$"e /ali#ati$n0

>$% can (enerate the S%'le#(er Peri$# Cl$"e E cepti$n" Rep$rt thr$%(h a c$nc%rrentre7%e"t *$r the applicati$n a""$ciate# .ith the re"p$n"i'ilit) $r *$r all applicati$n" inthe 5eneral Le#(er re"p$n"i'ilit)0

!rocedures

1. Change the Current Oracle !rojects !eriod Status &rom Open to !ending Close

Thi" i" an interi& "tat%", .hich all$." )$% t$ inter*ace an# a#4%"t tran"acti$n" in the peri$# '%t #$e" n$t all$. tran"acti$n entr)0

Thi" pr$ce"" nee#" t$ 'e per*$r&e# *$r each $peratin( %nit #e*ine#0

*. Open the Ne,t Oracle !rojects !eriod

It i" rec$&&en#e# that )$% $pen the ne t peri$# t$ &ini&i6e interr%pti$n t$ %"er" .h$&a) re7%ire the a'ilit) t$ enter tran"acti$n" in the ne. peri$# #%rin( the c%rrent peri$#cl$"e pr$ce#%re0

Thi" pr$ce"" nee#" t$ 'e per*$r&e# *$r each $peratin( %nit #e*ine#0 START ?ERE

/. Complete all 0aintenance Activities

A" there are a n%&'er $* &aintenance acti/itie" that can a**ect the peri$# cl$"e pr$ce#%re, )$% "h$%l# en"%re that all the *$ll$.in( &aintenance acti/itie" ha/e 'eenc$&plete#8

Pr$4ect aintenance :re/en%e 'illin( 'a"e# $pti$n";

@ Billin( '%r#en "che#%le" an# '%r#en "che#%le $/erri#e"

@ Bill rate "che#%le" an# 'ill rate $/erri#e"

@ Pr$4ect la'$r &%ltiplier chan(e"

@ Re/en%e '%#(et chan(e"

@ Pr$4ect Ta" c$&plete

@ F%n#in( chan(e"

@ Chan(e" in the ta" Rea#) t$ Accr%e chec '$

I&ple&entati$n aintenance

@ E&pl$)ee a""i(n&ent"

@ La'$r c$"t rate"

Oracle Financials E-Business Suite Release 12 Period End Procedures 1G


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@ Stan#ar# c$"tin( '%r#en "che#%le &aintenance

Other aintenance

@ Retr$acti/e chan(e" in e&pl$)ee a""i(n&ent"

@ Retr$acti/e chan(e" in la'$r c$"t rate"

@ Chan(e" in A%t$-Acc$%ntin( R%le" $r L$$ %p Set"

Suggestion >$% &a) nee# t$ i&ple&ent .$r *l$. pr$ce#%re", $r %"e *%ncti$nan# re"p$n"i'ilit) re"tricti$n" t$ pre/ent acce"" t$ the"e area" #%rin( the peri$#cl$"e pr$ce#%re0

2. 'un 0aintenance !rocesses

It i" rec$&&en#e# that the *$ll$.in( &aintenance pr$ce""e" 'e r%n in preparati$n *$rthe peri$# en#8

a; R%n B%r#en Sche#%le &aintenance t$ a""%re that all '%r#en "che#%le" ha/e 'eenc$&pile#0

R%n PRC8 C$&pile All B%r#en Sche#%le Re/i"i$n"

'; R%n $r(ani6ati$n &aintenance t$ en"%re all $r(ani6ati$n" ha/e 'een a##e# t$ alla**ecte# c$&pile# '%r#en "che#%le"0

R%n PRC8 A## Ne. Or(ani6ati$n C$&pile# B%r#en %ltiplier"

c; I* chan(e" $r a##iti$n" .ere &a#e t$ pre-e i"tin( re"$%rce li"t", %p#ate the pr$4ect"%&&ar) a&$%nt" 'e*$re, n$t #%rin(, the peri$# cl$"e0

#; R%n PRC8 Up#ate Pr$4ect S%&&ar) A&$%nt" A*ter Re"$%rce Li"t Chan(e

3. Complete All 4ransactions &or the !eriod Being Closed

Enter and Approve all Timesheets for the PA Period

I&p$rt all ti&e"heet" entere# /ia Sel*-Ser/ice Ti&e0

R%n PRC8 Tran"acti$n I&p$rt0 Tran"acti$n S$%rce H Oracle Sel*-Ser/ice Ti&e0

eri*) that all pre-appr$/e# ti&e"heet 'atche" in the c%rrent PA peri$# ha/e 'eenrelea"e# an# appr$/e#0

Attention One re4ecte# e pen#it%re ite& .ill ca%"e an entire e pen#it%re t$ 'ere4ecte#0

I* Oracle Pr$4ect" i" the #irect #ata "$%rce *$r pa)r$ll $r *$r rec$ncilin( la'$r c$"t" t$ pa)r$ll, /eri*) that all ti&ecar#" are entere# $r acc$%nte# *$r0

R%n the AUD8 i""in( Ti&ecar#" Rep$rt

Interface Supplier Invoices from racle Paya!lesBe*$re (eneratin( pr$4ect re/en%e $r r%nnin( *inal c$"t e/ent pr$ce""e", i&p$rt alleli(i'le "%pplier in/$ice" *r$& Oracle Pa)a'le"0



15/86

5arning I* )$%r PA peri$# &atche" a 5L AP &$nth en#, en"%re that all ne."%pplier in/$ice" pr$ce""in( *$r the c%rrent 5L peri$# ha" "t$ppe#0

R%n PRC8 Inter*ace S%pplier In/$ice" *r$& Pa)a'le"

Interface E"pense #eports from racle Paya!les

Be*$re (eneratin( pr$4ect re/en%e $r r%nnin( *inal c$"t #i"tri'%ti$n pr$ce""e", i&p$rt

all eli(i'le e pen"e rep$rt" *r$& Oracle Pa)a'le" t$ create pre-appr$/e# e pen"erep$rt 'atche"0 The"e e pen"e rep$rt" &a) ha/e 'een entere# /ia Sel*-Ser/iceE pen"e" $r E pen"e Rep$rt" in Oracle Pa)a'le"0

R%n PRC8 Inter*ace E pen"e Rep$rt" *r$& Pa)a'le"

Pro$ect #elated Inventory Transactions

Note the *$ll$.in( pr$ce""e" &%"t 'e c$&plete# .ithin Oracle In/ent$r) pri$r t$i&p$rtin( pr$4ect relate# in/ent$r) tran"acti$n"8

@ R%n the C$"t C$llect$r

@ Pr$4ect C$"t Tran"*er

@ R%n PRC8 Tran"acti$n I&p$rt0

The *$ll$.in( tran"acti$n "$%rce" are pre-#e*ine#0

Source )escriptionIn/ent$r) an%*act%rin( aterial C$"t"In/ent$r) i"c In/ent$r) I""%e" an# Receipt" entere# in

the i"cellane$%" Tran"acti$n" .in#$. inOracle In/ent$r)

W$r In Pr$ce"" an%*act%rin( Re"$%rce C$"t"

Attention: Entering ne% e"penditures or ad$usting e"isting e"pendituresduring the final cost distri!ution process may cause reconciliation

pro!lems. Access to these activities should !e controlled, after verifyingthat all transactions for the period have !een accounted for.

6. 'un the Cost )istribution !rocesses

R%n all c$"t #i"tri'%ti$n pr$ce""e" t$ c$"t all ena'le# e pen#it%re" that ha/e ane pen#it%re ite& earlier than $r e7%al t$ the c%rrent rep$rtin( PA peri$# en# #ate8

@ PRC8 Di"tri'%te La'$r C$"t"

@ PRC8 Di"tri'%te U"a(e J i"cellane$%" C$"t"

@ PRC8 Di"tri'%te E pen"e Rep$rt A#4%"t&ent"

@ PRC8 Di"tri'%te S%pplier In/$ice A#4%"t&ent C$"t"

@ PRC8 Di"tri'%te B$rr$.e# an# Lent A&$%nt"

@ PRC8 T$tal B%r#ene# C$"t :I* %"in( Pr$4ect B%r#enin(;

@ PRC8 Create an# Di"tri'%te B%r#ene# Tran"acti$n" :I* %"in( Pr$4ect B%r#enin(;

Note PRC8 Di"tri'%te E pen"e Rep$rt i" n$. $'"$lete0



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6a. 'un the (enerate Cost Accounting "vents !rogram

Thi" i" a ne. pr$(ra& in R120 Thi" pr$(ra& ha" t$ 'e r%n t$ (enerate acc$%ntin(e/ent", .hich .ill 'e later %"e# ') SLA0 F$r &$re in*$r&ati$n re*er t$ Oracle Pr$4ectC$"tin( U"er (%i#e0

The pr$(ra&" t$ 'e r%n are8 PRC8 5enerate C$"t Acc$%ntin( E/ent" an# PRC85enerate Cr$"" Char(e Acc$%ntin( E/ent"0

7. Inter&ace Cost 4ransactions to Other Applications

>$% &%"t "%cce""*%ll) inter*ace all rele/ant c$"t" t$ Oracle Pa)a'le", Oracle 5eneralLe#(er an# Oracle A""et" $r re/en%e t$ Oracle Recei/a'le" 'e*$re )$% can chan(e the"tat%" $* the c%rrent PA peri$# t$ Cl$"e#0

Tran"*er *r$& Pr$4ect" t$ 5L can 'e achie/e# ') "%'&ittin( the Create Acc$%ntin(3 K:PRC8 Create Acc$%ntin(; pr$ce"" *r$& the SRS "creen0 Thi" pr$(ra& i" $.ne# ')SLA an# create" acc$%ntin(, tran"*er" J p$"t" t$ 5L .ith the appr$priate para&eter"0

I* acc$%ntin( .a" per*$r&e# .ith$%t tran"*errin( t$ 5L, then "%'&it PRC8 S%'&itInter*ace Strea&line Pr$ce""e" .ith the appr$priate "trea&line para&eter" t$ tran"*er

the c$"t" t$ 5L0 =$%rnal I&p$rt can 'e "%'&itte# *r$& 5L t$ i&p$rt the c$"t" int$ 5L0

Inter*ace CIP A""et" t$ Oracle A""et"

R%n PRC8 Inter*ace A""et"

Thi" pr$ce"" re7%ire" that pri$r t$ inter*acin(, all a""et line" ha/e 'een (enerate# ')r%nnin( the PRC8 5enerate A""et" Line" *$r a ran(e $* pr$4ect" pr$ce""0

Attention >$% can inter*ace a""et line" t$ Oracle A""et" $nl) a*ter )$% ha/etran"*erre# the %n#erl)in( e pen#it%re ite&" t$ 5eneral Le#(er0

Note En"%re that all inter*ace tran"acti$n rep$rt" an# e cepti$n rep$rt" are c$&plete#"%cce""*%ll), an# $r re"$l/e# pri$r t$ c$ntin%in( .ith the peri$# cl$"e0

Suggestion S$&e $* the a'$/e rep$rt" an# pr$ce""e" &a) 'e r%n %"in( S%'&itStrea&line Pr$ce""e", .hich en"%re" that pr$ce""e" an# rep$rt" are r%n an#c$&plete# in the c$rrect $r#er0 I* )$% %"e the Strea&line pr$ce"", the $r#er $*"$&e $* the a'$/e "tep" &a) 'e chan(e#, $r c$&plete# &$re "%ccinctl)0

8. (enerate )ra&t 'evenue &or All !rojects

A*ter all the c$"t #i"tri'%ti$n" pr$ce""e" ha/e c$&plete# "%cce""*%ll) an# all "%pplierin/$ice" ha/e 'een i&p$rte# *r$& Oracle Pa)a'le", r%n the &a"" pr$4ect re/en%e(enerati$n pr$ce""0

R%n PRC8 5enerate Dra*t Re/en%e *$r a Ran(e $* Pr$4ect" *$r all pr$4ect"0

Attention C$nc%rrent Re/en%e pr$ce""e" can 'e r%n $nl) i* the ran(e" $* pr$4ect" "peci*ie# *$r the pr$ce""e" #$ n$t $/erlap

9. 'evie: and 'elease 'evenue &or All !rojects

Per*$r& a re/ie. $* the re/en%e (enerate# an# appr$/e the "a&e0



17/86

1;. 'un (eneration 'evenue Accounting "vents !rocess

R%n PRC8 5enerate Re/en%e Acc$%ntin( E/ent" t$ (enerate e/ent" *$r re/en%e0 The"ee/ent" .ill 'e %"e# "%'"e7%entl) ') the Create Acc$%ntin( pr$ce"" t$ (enerateacc$%ntin(0

11. 'un Create Accounting to !rocess 'evenue Accounting "vents

Thi" pr$(ra& i" $.ne# ') SLA an# i" %"e# t$ (enerate acc$%ntin( an# then tran"*er itt$ the 5eneral Le#(er 'a"e# $n appr$priate para&eter"0 I* acc$%ntin( i" (enerate# inFINAL &$#e .ith Tran"*er t$ 5eneral Le#(er 'ein( "et t$ N$3 then r%n PRC8Tran"*er =$%rnal Entrie" t$ 5L .ith para&eter" t$ either p$"t in 5L $r 4%"t t$ lea/e it%np$"te#0 I* it i" tran"*erre# %np$"te#, the 5eneral Le#(er p$"tin( pr$(ra& nee#" t$ 'e"%'&itte#0

Attention Inter*ace pr$ce""e" ha/e 'ec$&e $'"$lete0 The "a&e i" achie/e# ')PRC8 Create Acc$%ntin(

1*. (enerate Invoices

R%n PRC8 5enerate In/$ice" t$ (enerate in/$ice" t$ 'e inter*ace# t$ OracleRecei/a'le"0

R%n PRC8 5enerate Inter-C$&pan) In/$ice" *$r a Ran(e $* Pr$4ect" *$r all pr$4ect"0

Thi" pr$ce""8

@ Create" inter-c$&pan) in/$ice" *r$& cr$""Kchar(e# tran"acti$n" pre/i$%"l)i#enti*ie# ') inter-c$&pan) 'illin( t$ 'e pr$ce""e# *$r cr$"" char(in(0

@ Delete" %nrelea"e# inter-c$&pan) in/$ice"0

@ Create" inter-c$&pan) cre#it &e&$" an# in/$ice cancellati$n"0

1/. 4rans&er Invoices to Oracle 'eceivables

R%n PRC8 Inter*ace In/$ice" t$ Recei/a'le"

R%n PRC8 Inter*ace Inter-C$&pan) In/$ice" t$ Recei/a'le"

5arning a e "%re that Oracle Recei/a'le" ha" n$t cl$"e# it" peri$# %ntil allOracle Pr$4ect" in/$ice" ha/e 'een inter*ace# t$ Oracle Recei/a'le"

12. 'un !eriod Close ",ceptions and 4ieback 'eports

R%n the peri$# cl$"e e cepti$n" rep$rt" t$ i#enti*) tran"acti$n" that ha/e n$t 'een *%ll) pr$ce""e#, an# that .$%l# pre/ent )$% *r$& cl$"in( the PA peri$#8

@ AUD8 Cr$"" Char(e 5L A%#it

@ AUD8 i""in( Ti&ecar#"

@ EMC8 Tran"acti$n E cepti$n Detail"@ EMC8 Tran"acti$n E cepti$n S%&&ar)



18/86

@ PRC8 Tie'ac In/$ice" *r$& Recei/a'le"

The tie'ac pr$ce"" *r$& 5L ha" 'ec$&e $'"$lete0 Re/ie. the rep$rt (enerate# ')Create Acc$%ntin( Tran"*er t$ 5L pr$ce""e" *$r an) err$r"0

Re/ie. the"e rep$rt" an# &a e all the in#icate# c$rrecti$n"0 A*ter the c$rrecti$n" are&a#e, r%n the rep$rt" a(ain %ntil there are n$ e cepti$n"0

Suggestion S$&e $* the a'$/e rep$rt" an# pr$ce""e" &a) 'e r%n %"in( theS%'&it Strea&line Pr$ce""e" pr$ce""0 Thi" pr$ce"" en"%re" pr$ce""e" an#rep$rt" are r%n an# c$&plete# in the c$rrect $r#er0 I* )$% %"e the Strea&line

pr$ce"", the $r#er $* "$&e $* the a'$/e "tep" &a) 'e chan(e#, $r c$&plete#&$re "%ccinctl)0 All the "trea&line $pti$n" are n$t a/aila'le in R120 S$&e $*the& ha/e 'ec$&e $'"$lete0 Plea"e re*er t$ the %"er (%i#e0

13. 'un Final !roject Costing and 'evenue 0anagement 'eports

R%n all $* the *$ll$.in( pr$4ect c$"tin( &ana(e&ent rep$rt"8

@ 5T8 Re/en%e, C$"t B%#(et" ') Re"$%rce" :Pr$4ect Le/el;

@ 5T8 Ta" - Re/en%e, C$"t, B%#(et" ') Re"$%rce"

@ 5T8 Re/en%e, C$"t, B%#(et" ') W$r Brea #$.n Str%ct%re

@ 5T8 E&pl$)ee Acti/it) Rep$rt

@ 5T8 In/$ice Re/ie.

@ 5T8 Un'ille# Recei/a'le" A(in(

@ 5T8 A(ree&ent Stat%" ') C%"t$&er

16. Change the Current Oracle !rojects !eriod Status &rom !ending Close toClosed

When chan(in( the "tat%" t$ Cl$"e#, the ")"te& chec " t$ "ee i* an) %npr$ce""e# ite&"e i"t in the peri$#0 I* %npr$ce""e# ite&" e i"t, the chan(e $* "tat%" i" n$t all$.e#0

Re-r%n the peri$# cl$"e e cepti$n rep$rt" t$ i#enti*) an) %npr$ce""e# ite&"0

Thi" pr$ce"" nee#" t$ 'e per*$r&e# *$r each $peratin( %nit #e*ine#0

17. Advance the !A 'eporting !eriod #Optional$

When )$% are rea#) t$ /ie. the %p#ate# "%&&ar) a&$%nt" *$r the ne t PA peri$# inthe Pr$4ect S%&&ar) In7%ir) .in#$., a#/ance the PA Rep$rtin( Peri$#0

Onl) $ne peri$# can 'e #e"i(nate# a" the c%rrent rep$rtin( peri$# *$r Pr$4ect Stat%"In7%ir)0 The c%rrent rep$rtin( peri$# #$e" n$t ha/e t$ 'e an $pen peri$#0

18.


19/86


20/86

Chapter / Oracle Order 0anagement

Thi" chapter #e"cri'e" the pr$ce#%re" *$r per*$r&in( peri$#-en# pr$ce""in( in OracleOr#er ana(e&ent Relea"e 120


Open Sale" Or#er" "h$%l# 'e re/ie.e# an#, .here p$""i'le, appr$priate acti$n" "h$%l# 'e %n#erta en t$ *inali6e the Or#er W$r *l$." an# cl$"e the"e Sale" Or#er"0

!rocedures

The *$ll$.in( "tep" are ta en in per*$r&in( peri$#-en# pr$ce""in( *$r Oracle Or#erana(e&ent0

1. Complete All 4ransactions &or the !eriod Being Closed

En"%re that all tran"acti$n" ha/e 'een entere# *$r the peri$# 'ein( cl$"e#

Enter an# '$$ all $r#er"

Sche#%le $r#er"

Enter an# '$$ ret%rn &aterial a%th$ri6ati$n"

R%n the 5enerate Pre-'illin( Acceptance Pr$(ra& *$r Pre-'illin(, I&plicit Acceptance

C$n*ir& "hip&ent" an# $pti$nall), the creati$n $* in"tall 'a"e entrie" *$r "hip&ent"

C$n*ir& O -"hippin( tran"acti$n *$r the peri$#

Sale" $r#er ac n$.le#(&ent"

Cancel 'ac $r#ere# incl%#e# ite&"

Re"p$n# t$ .$r *l$. appr$/al n$ti*icati$n"

C$n*ir& that in/$ice inter*ace :O - AR inter*ace; ha" 'een c$&plete#

Opti$nall), c$n*ir& that "er/ice c$ntract" *$r .arrantie" an# e ten#e# .arrantie" ha/e 'een create#

Cl$"e $r#er"

@ Cl$"in( $r#er" that are c$&plete enhance" per*$r&ance, "ince &an) pr$(ra&",.in#$." an# rep$rt 7%erie" retrie/e $pen $r#er" $nl)0 Or#er" &ar e# a" cl$"e# are n$t"electe#, increa"in( ")"te& "pee# an# e**icienc)0 Cl$"e# $r#er" are e cl%#e# *r$&&an) $* the "tan#ar# rep$rt" a/aila'le in Or#er ana(e&ent, "$ rep$rtin( can 'eli&ite# $nl) t$ the acti/e $r#er"0

@ Cl$"e line" an# cl$"e $r#er" are i&ple&ente# %"in( .$r *l$.0 Or#er ana(e&ent pr$/i#e" "ee#e# cl$"e line an# cl$"e $r#er .$r *l$. "%'-pr$ce""e" t$ cl$"e the $r#erhea#er an# line, re"pecti/el)0 The"e pr$ce""e", .hen incl%#e# in the $r#er hea#er $r

line .$r *l$., cl$"e the "tat%" $* the eli(i'le $r#er $r line"0 Once an $r#er i" cl$"e#, n$line" can 'e a##e# $r chan(e#0



21/86

@ The $r#er hea#er cl$"e $r#er pr$ce"" chec " at the en# $* e/er) &$nth t$ "ee i* all theline" a""$ciate# .ith it are cl$"e#0 It cl$"e" the $r#er hea#er i* it *in#" that all the line"are cl$"e#0

Attention Be "%re t$ incl%#e the "tan#ar# "%'-pr$ce""e" $* cl$"e linean# cl$"e $r#er at the en# $* all )$%r line an# $r#er *l$." t$ en"%rethat )$%r $r#er" an# ret%rn" cl$"e $nce all prere7%i"ite" ha/e 'een &et0

Cl$"e Or#er Line"

@ An $r#er line i" eli(i'le t$ cl$"e .hen it c$&plete" all $* the line-le/el acti/itie".ithin the .$r *l$. pr$ce""0 Or#er line" can cl$"e in#epen#ent $* each $ther0 Once an$r#er line i" cl$"e#, n$ chan(e" can 'e &a#e t$ an) *iel#" e cept the #e"cripti/e*le *iel#, *$r .hich )$% can #e*ine pr$ce""in( c$n"traint"0

?$l#" E**ect $n Eli(i'le Line"

@ The cl$"e $r#er an# cl$"e line .$r *l$. acti/itie" .ill cl$"e $r#er $r line" i* $nl)(eneric h$l#" are pre"ent 0I* $r#er" $r line" ha/e acti/it) "peci*ic h$l#" pre"ent, the).ill n$t 'e cl$"e# ') .$r *l$. acti/it)

Attention I* OAC i" ena'le# *$r the Or#er ana(e&entre"p$n"i'ilit), per*$r& the a'$/e ta" " *$r each $peratin( %nit0

*. "nsure all Inter&aces are Completed &or the !eriod #Optional$

En"%re that all inter*ace" *$r the c%rrent peri$# ha/e 'een pr$ce""e#8

Or#er I&p$rt *r$& E ternal Or#er S)"te&"0

@ I* )$% are %"in( e ternal $r#er pr$ce""in( ")"te&" *$r #ata entr) $* $r#er", %"e theOr#er I&p$rt t$ %p#ate Oracle Or#er ana(e&ent *r$& )$%r e ternal ")"te&"0Alternati/el), i* )$% are %"in( the Or#er ana(e&ent p%'lic API t$ create $r#er",en"%re that the pr$ce""e" callin( the p%'lic API ha/e c$&plete#0

@ U"e the Or#er I&p$rt C$rrecti$n .in#$. t$ e a&ine the $r#er" an# $pti$nall)c$rrect #ata i* it *ail" the i&p$rt pr$ce""0 U"e the Err$r e""a(e .in#$. t$ #eter&inei* )$%r #ata *aile# t$ i&p$rt0

Or#er I&p$rt *r$& Oracle P%rcha"in( *$r Internal Or#er"0I* )$% are %"in( Oracle P%rcha"in( t$ pr$ce"" Internal P%rcha"e Re7%i"iti$n", the*$ll$.in( pr$ce""e" nee# t$ 'e c$&plete#8

a; Enter an# appr$/e all internal p%rcha"e re7%i"iti$n" in Oracle P%rcha"in(0

'; R%n the Create Internal Sale" Or#er" Pr$ce"" in Oracle P%rcha"in( *$r allre7%i"iti$n" .ithin the c%rrent peri$#0

U"e the Create Internal Sale" Or#er" pr$ce"" t$ "en# re7%i"iti$n in*$r&ati$n *r$&appr$/e#, in/ent$r)-"$%rce# re7%i"iti$n line" t$ the Or#er ana(e&ent inter*aceta'le"0 Then, the Or#er I&p$rt pr$ce"" i" r%n *r$& .ithin Or#er ana(e&ent t$(enerate the internal "ale" $r#er"0 The Create Internal Sale" Or#er" an# Or#er I&p$rt

pr$ce""e" can 'e "che#%le# t$ r%n a%t$&aticall) at "peci*ie# inter/al"0



22/86

c; R%n Or#er I&p$rt t$ create internal "ale" $r#er" *r$& internal re7%i"iti$n"0

#; R%n the Internal Or#er an# P%rcha"in( Re7%i"iti$n Di"crepanc) Rep$rt .hich#i"pla)" the #i**erence" 'et.een the p%rcha"in( re7%i"iti$n entere# an# the act%al ite&"$r#ere# #%rin( $r#er entr)0

Thi" rep$rt incl%#e" all $pen an# cl$"e# $r#er", $r#er n%&'er", $r#er #ate ran(e",$r#er t)pe", re7%i"iti$n n%&'er", ite&", "hip t$ in*$r&ati$n, "che#%le# #ate", an#internal re7%i"iti$n an# internal "ale" $r#er h$l# #i"crepancie"0

e; U"e the Or#er I&p$rt C$rrecti$n .in#$. t$ e a&ine the $r#er" an# $pti$nall)c$rrect #ata i* it *ail" the i&p$rt pr$ce""0

U"e the Err$r e""a(e .in#$. t$ #eter&ine i* )$%r #ata *aile# t$ i&p$rt0

*; In/$ice Inter*ace A%t$In/$ice, *$r e ternal $r#er"0 Internal $r#er" #$ n$t ($thr$%(h the In/$ice inter*ace A%t$In/$ice pr$ce""0

Thi" pr$ce"" .ill en"%re all "hippe# "ale" $r#er in*$r&ati$n i" tran"*erre# t$ OracleRecei/a'le" .hen it reache" the appr$priate p$int in the $r#er .$r *l$.0 TheA%t$In/$ice Pr$ce"" %p#ate" Oracle Recei/a'le" *$r in/$ice an# re/en%e in*$r&ati$n,a" .ell a" cre#it &e&$" an# cre#it" $n acc$%nt create# *r$& ret%rn"0

Attention Thi" pr$ce"" i" $nl) applica'le *$r Or#er W$r *l$. De*initi$n" thatincl%#e the In/$ice Inter*ace $r In/$ice Line pr$ce""e"0

Attention Or#er ana(e&ent #$e" n$t pr$ce"" internal "ale" $r#er line" *$r theIn/$ice Inter*ace, e/en i* the In/$ice Inter*ace i" an acti$n in the $r#erW$r *l$. De*initi$n" *$r the Internal Sale" Or#er tran"acti$n t)pe0

/. 'evie: Open Orders and Check the 5ork&lo: Status

U"e the Sale" Or#er" W$r 'ench t$ re/ie. $pen $r#er" %"in( the A#/ance# Ta''e#Re(i$n t$ "peci*) c$ntr$l" "%ch a" .hether t$ *in# cl$"e# $r#er" line" an# cancelle#$r#er" line"0

The Sale" Or#er" .in#$. #i"pla)" the $r#er hea#er "tat%" in the &ain ta' $* the Or#erIn*$r&ati$n ta''e# re(i$n0 The $r#er line "tat%" i" #i"pla)e# in the &ain ta' $* theLine Ite&" ta''e# re(i$n0

The W$r *l$. Stat%" $pti$n $n the Sale" Or#er" .in#$. T$$l" &en% la%nche" theW$r *l$. Stat%" pa(e0 The .in#$. "h$." in ta'%lar *$r&at all the acti/itie" an $r#erhea#er $r line ha" c$&plete# an# the c$rre"p$n#in( re"%lt"0

Fr$& the "tat%" pa(e, )$% can acce"" the W$r *l$. &$nit$r t$ "ee the $r#er $r line"tat%" in a &$re (raphical *$r&at0 Thi" i" a/aila'le thr$%(h the ie. Dia(ra& '%tt$n0

2. 'evie: -eld Orders

R%n the *$ll$.in( rep$rt" t$ a""i"t .ith re/ie.in( "ale" $r#er" $n h$l#8

a; Or#er" $n Cre#it Chec ?$l# Rep$rt

The Or#er" $n Cre#it Chec ?$l# Rep$rt i#enti*ie" all $* the cre#it h$l#" c%rrentl)$%t"tan#in( *$r a c%"t$&er .ithin a #ate ran(e, $r i#enti*ie" .h) a partic%lar $r#er i"

$n h$l#0 Or#er ana(e&ent all$." )$% t$ per*$r& a cre#it chec $n c%"t$&er $r#er"an# a%t$&aticall) place" $r#er" $n h$l# that /i$late )$%r cre#it chec in( r%le"0 Thi"rep$rt i" a%t$&aticall) "$rte# ') c%"t$&er, c%rrenc) c$#e, cre#it chec r%le, an# $r#ern%&'er0



23/86

All 'alance" are calc%late# a" the) are %"in( the $nline cre#it chec r%le, incl%#in( the*act$r *$r "hip&ent" an# recei/a'le" *$r a certain n%&'er $* #a)"0

'; ?$l# S$%rce Acti/it) Rep$rt

The ?$l# S$%rce Acti/it) Rep$rt re/ie." h$l#" place# an# re&$/e# %n#er a h$l#"$%rce #%rin( the ti&e peri$# )$% "peci*)0 Thi" rep$rt in#icate" the #ate an# the t)pe $*acti/it) *$r each h$l# tran"acti$n0

c; O%t"tan#in( ?$l#" Rep$rt

The O%t"tan#in( ?$l#" Rep$rt re/ie." $r#er h$l#" *$r the c%"t$&er $r c%"t$&er" )$%ch$$"e0 Thi" rep$rt #i"pla)" the $r#er n%&'er, $r#er #ate, $r#ere# ite&", an# $r#era&$%nt *$r each $r#er line $n h$l# *$r each c%"t$&er )$% "elect0 It i" a%t$&aticall)"$rte# ') c%"t$&er, $r#er n%&'er, $r#er line, an# then $r#er line #etail0

3. 'evie: Customer Acceptances #Optional$

In Pre-Billin( C%"t$&er Acceptance, $nce the ($$#" are accepte#, in/$icin( i" carrie#$%t0 In P$"t-Billin( Acceptance, the re/en%e rec$(niti$n pr$ce"" i" #e*erre# an# lin e#t$ c%"t$&er" acceptin( the "hippe# ($$#"0

6. 'evie: )iscounts

It i" rec$&&en#e# that )$% re/ie. #i"c$%nt" pr$ce""e# a" part $* the $r#er pr$ce"" t$en"%re appr$priate #i"c$%nt p$licie" ha/e 'een *$ll$.e#, an# e cepti$n" are clearl)i#enti*ie# an# re/ie.e# an# $r *$ll$.e# %p0 U"e the *$ll$.in( rep$rt"8

a; Or#er Di"c$%nt Detail Rep$rt

The Or#er Di"c$%nt Detail Rep$rt re/ie." #i"c$%nt" applie# t$ $r#er" ') $r#erline #etail0 Thi" rep$rt pr$/i#e" #etaile# line pricin( in*$r&ati$n, incl%#in( priceli"t price, "ellin( price, an# #i"c$%nt in*$r&ati$n0

'; Or#er Di"c$%nt S%&&ar) Rep$rt

The Or#er Di"c$%nt S%&&ar) Rep$rt re/ie." #i"c$%nt" applie# t$ $r#er"0 Thi"rep$rt pr$/i#e" $r#er le/el pricin( in*$r&ati$n, incl%#in( a(ree&ent, "ale"per"$nan# t$tal $r#er #i"c$%nt0

7. 'evie: Backorders

Re/ie. 'ac l$(" an# 'ac $r#er" t$ en"%re that the"e ite&" are c%rrent0 I* nece""ar), pr$ce"" cancellati$n" *$r ite&" line" .hich are n$ l$n(er re7%ire#0

a; Bac $r#er Detail Rep$rt

The Bac $r#er Detail Rep$rt re/ie." all c%"t$&er $r#er" that ha/e 'een 'ac $r#ere#0Thi" rep$rt pr$/i#e" #etail" *$r each $r#er incl%#in( c%"t$&er na&e, $r#er n%&'er,$r#er t)pe $* each $r#er, all 'ac $r#ere# ite&" an# their appr$priate line n%&'er",t$tal 7%antit) '$th $r#ere# an# 'ac $r#ere#, an# &$netar) a&$%nt" $* '$th $r#ere#an# 'ac $r#ere# 7%antitie"0

'; Bac $r#er S%&&ar) Rep$rt

The Bac $r#er S%&&ar) Rep$rt li"t" all %n"hippe# $r#er"0 Thi" rep$rt incl%#e" $nl)$pen $r#er" in an $r#er c)cle that incl%#e" pic relea"e0 It #i"pla)" $r#er in*$r&ati$n

"%ch a" $r#er n%&'er, c%"t$&er na&e an# n%&'er, $r#er t)pe, p%rcha"e $r#er, $r#er#ate, la"t "hippe# #ate, an# the &$netar) a&$%nt" $r#ere#, "hippe# an# $%t"tan#in(0

Oracle Financials E-Business Suite Release 12 Period End Procedures 2G


24/86

Thi" rep$rt al"$ incl%#e" t$tal a&$%nt" *$r c%"t$&er" an# c%rrencie"0 The"e a&$%nt"in/$l/e t$tal" *$r "hippa'le ite&" $nl)0

8. 'evie: and Correct Order ",ceptions

The *$ll$.in( rep$rt" "h$%l# 'e re/ie.e#, an# e cepti$n" c$rrecte# 'e*$re c$&pletin(the Or#er ana(e&ent Recei/a'le" peri$# en#8

a; Un'$$ e# Or#er" Rep$rt

U"e thi" rep$rt t$ re/ie. $r#er" entere# '%t n$t '$$ e#0 The) &a) in#icate inc$&plete pr$ce""in(, .hich nee#" t$ 'e c$rrecte#, c$&plete#, $r #elete# a" appr$priate0

'; Retr) Acti/itie" in Err$r

There are ca"e" .hen retr)in( a .$r *l$. acti/it) in err$r .ill n$t re"$l/e the pr$'le&0 When E cepti$n ana(e&ent enc$%nter" thi" "it%ati$n, the .$r *l$. acti/it)i" "et t$ n$ti*ie#3 in"tea# $* 'ein( retrie#0

c; Sale" Or#er W$r *l$. Stat%" Rep$rt

The Sale" Or#er W$r *l$. Stat%" Rep$rt ena'le" Or#er ana(e&ent %"er" t$ l$cate$r#er" that are n$t pr$(re""in( thr$%(h a""$ciate# .$r *l$." a" e pecte#0

9. 'econcile to Oracle Inventor=

R%n the *$ll$.in( rep$rt" *$r rec$nciliati$n .ith Oracle In/ent$r)8

a; Bac $r#er Detail Rep$rt

'; Re/ie. Bac $r#er" :Alrea#) #i"c%""e# %n#er "ecti$n 0;

c; Ret%rn" ') Rea"$n Rep$rt

The Ret%rn" ') Rea"$n Rep$rt re/ie." all ret%rn &aterial a%th$ri6ati$n" *$r /ari$%"ret%rn rea"$n"0 Or#er ana(e&ent a%t$&aticall) "$rt" thi" rep$rt ') c%rrenc), ret%rnrea"$n, an# then ite&0

1;. Create Service Contracts #Optional$

R%n the Ser/ice C$ntract" Or#er Pr$ce""in( C$nc%rrent re7%e"t t$ create "er/icec$ntract" *$r e ten#e# .arrantie"0

11. 'econcile to Oracle 'eceivables #Optional$

R%n the *$ll$.in( rep$rt" t$ a""i"t in rec$nciliati$n $* $r#er" in/$ice# in the peri$#8

a; C$&&ercial In/$ice :*$r all "hip #ate" .ithin the c%rrent AR peri$#;

The C$&&ercial In/$ice Rep$rt li"t" all c$n*ir&e# "hippe# ite&" in a #eli/er)0 I* $nl)a #eli/er) na&e i" "peci*ie# .hen #e*inin( the para&eter" $* thi" rep$rt, Shippin(E ec%ti$n print" $ne c$&&ercial in/$ice per #eli/er) .ithin the trip0

'; Or#er In/$ice Detail Rep$rt

The Or#er In/$ice Detail Rep$rt re/ie." #etaile# in/$ice in*$r&ati$n *$r $r#er" thatha/e in/$ice#0 A /ariet) $* para&eter" can 'e %"e# t$ print the in/$ice in*$r&ati$n *$r

a "peci*ic $r#er $r (r$%p $* $r#er"0 I* there are n$ in/$ice" *$r a partic%lar $r#er that&eet" the para&eter criteria, Or#er ana(e&ent print" in the rep$rt that n$ in/$ice"e i"t *$r that $r#er0



25/86

1*. 'un Standard !eriod "nd 'eports

The *$ll$.in( rep$rt" "h$%l# 'e r%n each peri$#8

a; Cancelle# Or#er" Rep$rt

The Cancelle# Or#er" Rep$rt re/ie." all $r#er" that ha/e 'een cancelle#0 Thi" rep$rt pr$/i#e" a "%&&ar) $* each cancelle# $r#er, incl%#in( $r#er n%&'er, c%"t$&er na&e,line n%&'er an# ite&, the #ate an# rea"$n the $r#er $r $r#er line .a" cancelle#, the

7%antit) $r#ere# an# the 7%antit) cancelle#, an# .h$ cancelle# the $r#er0

Thi" rep$rt can 'e %"e# t$ rep$rt t$tal a&$%nt" cancelle# in a "peci*ie# ti&e-*ra&e, an#all$." e/al%ati$n $* the &$"t c$&&$n cancellati$n rea"$n", re/ie. cancellati$n" ')"ale"per"$n, $r re/ie. cancellati$n" ') c%"t$&er"0

'; Sale"per"$n Or#er S%&&ar) Rep$rt

The Sale"per"$n Or#er S%&&ar) Rep$rt re/ie." $r#er" *$r $ne $r &$re "ale"pe$ple0Thi" rep$rt #i"pla)" the $r#er an# each $r#er line a""$ciate# .ith each "ale"per"$n0

Sale"pe$ple can %"e thi" rep$rt t$ "ee their c%rrent $%t"tan#in( $r#er" an# their "tat%"0

Thi" rep$rt "h$." $pen $r#er", 7%antit) $r#ere#, "hippe#, cancelle#, an# in/$ice# an#their p$tential c$&&i""i$n0

The rep$rt #i"pla)" all $pen an# cl$"e# $r#er" *$r a "ale"per"$n, c%"t$&er $r c%"t$&ern%&'er, a(ree&ent", $r#er n%&'er", $r#er #ate ran(e", $r#er t)pe", line t)pe, an##etaile# "ale" cre#it in*$r&ati$n *$r line" in a "electe# ran(e0

c; C%"t$&er Acceptance Rep$rt

5enerate Pre-'illin( Acceptance Pr$(ra& *$r Pre-'illin(, I&plicit Acceptance0



26/86

Chapter 2 Oracle Cash 0anagement

Thi" chapter #e"cri'e" the pr$ce#%re" *$r per*$r&in( peri$#-en# pr$ce""in( in OracleCa"h ana(e&ent Relea"e 120


Oracle Ca"h ana(e&ent i" an enterpri"e ca"h &ana(e&ent "$l%ti$n that help" )$%e**ecti/el) &ana(e an# c$ntr$l the ca"h c)cle0 It pr$/i#e" c$&prehen"i/e 'anrec$nciliati$n, 'an , 'an 'ranche" J internal 'an acc$%nt" "et%p, intra-'anacc$%nt tran"*er", ca"h p$$lin( an# *le i'le ca"h *$reca"tin(0

The Ban Rec$nciliati$n pr$ce"" ena'le" the /eri*icati$n $* entrie" $n the BanState&ent ') rec$ncilin( that in*$r&ati$n .ith ")"te& tran"acti$n" in Oracle Pa)a'le",Oracle Recei/a'le" an# Oracle 5eneral Le#(er0

D%rin( the Ban Rec$nciliati$n pr$ce"" &i"cellane$%" tran"acti$n" can 'e create# *$r 'an -$ri(inate# entrie", "%ch a" 'an char(e" an# intere"t0

Ca"h *$reca"tin( i" a plannin( t$$l that help" anticipate the *l$. $* ca"h in an# $%t $*the enterpri"e, all$.in( the pr$4ecti$n $* ca"h nee#" an# e/al%ati$n $* the c$&pan)+"li7%i#it) p$"iti$n0

!rocedures

The *$ll$.in( "tep" are ta en in per*$r&in( peri$#-en# pr$ce""in( *$r Oracle Ca"hana(e&ent0

1. Complete )ail= Cash 0anagement ActivitiesC$&plete 'an acc$%nt tran"*er" *$r the #a), /ali#ate the&, i* nece""ar), an# "en#

pa)&ent in"tr%cti$n" t$ the 'an 0

*. oad Bank Statements

Detaile# in*$r&ati$n *r$& each 'an "tate&ent, incl%#in( 'an acc$%nt in*$r&ati$n,#ep$"it" recei/e# ') the 'an , an# chec " cleare# nee#" t$ 'e entere# int$ Ca"h

ana(e&ent0 Ban "tate&ent" can 'e either &an%all) entere# $r l$a#e# electr$nicall)*r$& in*$r&ati$n recei/e# #irectl) *r$& )$%r 'an 0

F$r $r(ani6ati$n" .ith hi(h tran"acti$n /$l%&e" 'an "tate&ent" "h$%l# 'e l$a#e# an#rec$ncile# $n a #ail) 'a"i"0

Re*er t$8 Enterin( Ban State&ent" an%all) an# L$a#in( Ban State&ent OpenInter*ace0

/. (enerate S:eep 4ransactions

I* )$% ha/e tar(et 'alance $r 6er$ 'alance acc$%nt" :QBA; .ith )$%r 'an ", )$% cana%t$&aticall) (enerate ")"te& tran"acti$n" t$ &atch 'an in( in*$r&ati$n $nce the

'an p$"t" the ".eep"0 Once the 'an "tate&ent" are i&p$rte#, r%n the S.eepTran"acti$n 5enerati$n c$nc%rrent pr$(ra&0 The pr$(ra& .ill "can the 'an "tate&ent*$r ".eep line" an#, 'a"e# $n the ca"h p$$l "et%p in the ")"te&, create ".eeptran"acti$n" 'et.een )$%r internal 'an acc$%nt", .hich can 'e acc$%nte# *$r an#"%'"e7%entl) rec$ncile#0



27/86

2. Create Bank Statement Cash&lo:s

I* )$% ha/e rec%rrin( ite&" "%ch a" 'an *ee" an# intere"t appear $n )$%r 'an"tate&ent, )$% can %"e the Ban State&ent Ca"h*l$. Creati$n pr$(ra& t$ create")"te& tran"acti$n" :ca"h *l$."; t$ &atch 'an in( in*$r&ati$n0

Once the 'an "tate&ent" are i&p$rte#, r%n the Ban State&ent Creati$n c$nc%rrent pr$(ra&0 Thi" pr$(ra& .ill "can the 'an "tate&ent *$r "peci*ic c$#e", a" #e*ine# inthe Ban State&ent Ca"h*l$. appin(, an# create ca"h*l$.", .hich can 'e acc$%nte#

*$r an# "%'"e7%entl) rec$ncile#0

3. 'econcile Bank Statements

Once #etaile# 'an "tate&ent in*$r&ati$n ha" 'een entere# int$ Ca"h ana(e&ent, thein*$r&ati$n &%"t 'e rec$ncile# .ith the "%'le#(er tran"acti$n"0

Ca"h ana(e&ent pr$/i#e" t.$ &eth$#" t$ %n#erta e rec$nciliati$n"8

a; A%t$&atic

Ban "tate&ent #etail" are a%t$&aticall) &atche# an# rec$ncile# .ith "%'le#(er

tran"acti$n"0 Thi" &eth$# i" i#eall) "%ite# *$r 'an acc$%nt" .hich ha/e a hi(h /$l%&e$* tran"acti$n"0

:Re*er t$ Rec$ncilin( Ban State&ent" A%t$&aticall);

'; an%al

Thi" &eth$# re7%ire" a &an%al &atch $* 'an "tate&ent #etail" .ith "%'le#(ertran"acti$n"0 Thi" &eth$# i" i#eall) "%ite# t$ rec$ncilin( 'an acc$%nt" .hich ha/e a"&all /$l%&e $* &$nthl) tran"acti$n"0 The &an%al rec$nciliati$n &eth$# can al"$ 'e%"e# t$ rec$ncile an) 'an "tate&ent #etail", .hich c$%l# n$t 'e rec$ncile#

a%t$&aticall)0:Re*er t$ Rec$ncilin( Ban State&ent" an%all);

6. Create 0iscellaneous 4ransactions

D%rin( the rec$nciliati$n pr$ce"", &i"cellane$%" tran"acti$n" *$r 'an -$ri(inate#entrie", "%ch a" 'an char(e" an# err$r" can 'e create#0 Oracle Pa)a'le" pa)&ent" $rOracle Recei/a'le" receipt" can al"$ 'e &an%all) create#0

Note The a%t$&atic rec$nciliati$n pr$ce"" can 'e "et %p t$ create &i"cellane$%"tran"acti$n" a%t$&aticall)0

Attention I* )$% create tran"acti$n" #%rin( the rec$nciliati$n pr$ce"", )$% .illnee# t$ re-r%n the Create Acc$%ntin(3 r$%tine *r$& Oracle Recei/a'le" t$en"%re all in*$r&ati$n i" tran"*erre# t$ the 5eneral Le#(er0

6a.Complete Bank 4rans&ers

C$&plete the 'an acc$%nt tran"*er .hether it i" &an%al $r a%t$&atic an# rec$r# the/ali#ati$n i* re7%ire# 'e*$re c$&pletin( the tran"*er0

7. 'evie: Auto>'econciliation ",ecution 'eport

Once the rec$nciliati$n pr$ce"" ha" 'een c$&plete#, re/ie.in( the rec$nciliati$nre"%lt" i" rec$&&en#e#0



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Thi" rep$rt "h$." i&p$rt an# rec$nciliati$n err$r" that $cc%rre# .hen r%nnin( theA%t$-Rec$nciliati$n pr$(ra&0 Ca"h ana(e&ent a%t$&aticall) pr$#%ce" thi" rep$rt#%rin( the a%t$&atic rec$nciliati$n pr$ce""0 >$% &a) al"$ re7%e"t it a" nee#e# *r$& theS%'&it Re7%e"t .in#$.0

Thi" rep$rt incl%#e" either "tate&ent i&p$rt err$r", .hich pre/ente# the a%t$&aticl$a#in( $* )$%r 'an "tate&ent, $r )$%r rec$nciliati$n e cepti$n" *$%n# #%rin( thea%t$&atic rec$nciliati$n pr$ce""0

Thi" rep$rt li"t" the #etail" $* an) &i"cellane$%" tran"acti$n" that .ere create# inRecei/a'le" #%rin( the a%t$&atic rec$nciliati$n pr$ce""0

8. 'esolve ",ceptions on the Auto>'econciliation ",ecution 'eport

Re"$l/e the e cepti$n" $n the A%t$-Rec$nciliati$n E ec%ti$n rep$rt ') either re-r%nnin( the i&p$rt pr$ce"" $r ') &an%all) rec$ncilin( the e cepti$n"0

9. 'un Bank Statement )etail 'eport

Thi" rep$rt "h$." "tate&ent an# tran"acti$n in*$r&ati$n *$r a "peci*ic 'an acc$%nt"tate&ent, incl%#in( 'an "tate&ent hea#er in*$r&ati$n, "tate&ent line #etail, an#rec$ncile# tran"acti$n #etail0

Thi" rep$rt li"t" an) %n-rec$ncile# tran"acti$n" "eparatel) .ith their c%rrent "tat%", an#the "tate&ent t$tal" *$r each t)pe $* tran"acti$n, incl%#in( the a&$%nt entere#,rec$ncile#, %n-rec$ncile#, $/er-rec$ncile# an# %n#er-rec$ncile#, an# (i/e" )$% the$pti$n t$ "elect $nl) %n-rec$ncile# "tate&ent line"0

1;. 'un 4ransactions Available &or 'econciliation 'eport

Thi" rep$rt "h$." all tran"acti$n" a/aila'le *$r rec$nciliati$n *$r a "peci*ic 'anacc$%nt0 It li"t" #etaile# tran"acti$n in*$r&ati$n *$r )$%r A/aila'le Receipt", A/aila'lePa)&ent, an# A/aila'le =$%rnal Entrie" *$r rec$nciliati$n0 Detaile# in*$r&ati$nincl%#e" the C%"t$&er, S%pplier $r Batch Na&e, Tran"acti$n Date, Pa)&ent eth$#,Tran"acti$n N%&'er, C%rrenc), an# A&$%nt0

Thi" rep$rt $nl) li"t" /$i# pa)&ent" i* the Sh$. $i# Pa)&ent" $pti$n $n the S)"te&"Para&eter" .in#$. i" chec e#0 It #$e" n$t li"t re/er"e# receipt" #%e t$ %"er err$r n$r#$e" it li"t the a""$ciate# $ri(inal receipt" that .ere n$t rec$ncile#0 Thi" rep$rt (r$%p"tran"acti$n" ') "tat%" "$ that /$i# $r re/er"e# tran"acti$n" are "eparate *r$& $thertran"acti$n"0

11. 'esolve reconciled Statement ines

Re"$l/e the %n-rec$ncile# "tate&ent line" ') &an%all) rec$ncilin( the "tate&ent line"t$ the a/aila'le tran"acti$n"0

1*. !ost to (eneral edger

Create 4$%rnal entrie" *$r eli(i'le acc$%ntin( e/ent" (enerate# ') Ban Acc$%ntTran"*er" an# Ban State&ent Ca"h Fl$." ') "%'&ittin( Create Acc$%ntin(c$nc%rrent pr$(ra&0 The pr$(ra& create" an# $pti$nall) tran"*er" an# p$"t" 4$%rnalentrie" t$ 5eneral Le#(er0 I* )$% #$ n$t tran"*er the 4$%rnal" t$ 5eneral Le#(eri&&e#iatel), )$% can later "%'&it the Tran"*er =$%rnal Entrie" t$ 5L c$nc%rrent

pr$(ra&0

Important Final 4$%rnal entrie" cann$t 'e *%rther &$#i*ie# in Ca"h ana(e&ent0Plea"e &a e "%re )$% are "ati"*ie# .ith the #ra*t 4$%rnal entrie" 'e*$re creatin( *inalacc$%ntin(0 In a##iti$n t$ creatin( *inal acc$%ntin( entrie", the pr$(ra& can 'e r%n in a



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#ra*t &$#e, in .hich ca"e #ra*t 4$%rnal entrie" .ill 'e create#0 S%ch 4$%rnal" cann$t 'etran"*erre# $r p$"te# t$ 5eneral Le#(er0

1/. 'un the ( 'econciliation 'eport

U"e thi" rep$rt t$ rec$ncile the 5eneral Le#(er ca"h acc$%nt t$ a 'an "tate&ent 'alance0

Thi" rep$rt li"t" a 'alance an# an a#4%"te# 'alance *$r the 'an "tate&ent0 It al"$ li"t"a "eparate a#4%"t&ent a&$%nt *$r %n-rec$ncile# receipt", pa)&ent", an# 4$%rnal entrie",a" .ell a" 'an err$r"0

5arning T$ en"%re that thi" rep$rt i" acc%rate,)$% &%"t *ir"t per*$r& the"e ta" "8

@ Rec$ncile all "tate&ent" in Ca"h ana(e&ent0

@ Tran"*er 4$%rnal entr) tran"acti$n" *r$& OraclePa)a'le" an# Oracle Recei/a'le" t$ )$%r 5eneralLe#(er0

@ P$"t 4$%rnal" in 5eneral Le#(er, i* tran"*er *r$& "%'-le#(er" .a" n$t inFINAL POST &$#e0

12. 'un the Account Anal=sis 'eport &or the (eneral edger Cash Account

R%n the Acc$%nt Anal)"i" Rep$rt *r$& 5eneral Le#(er *$r the 5eneral Le#(er Ca"hAcc$%nt Fle *iel# an# "$rt ') S$%rce0

13. 'evie: the Account Anal=sis 'eport

Re/ie. the Acc$%nt Anal)"i" Rep$rt t$ en"%re that $nl) 'an acc$%nt relate#tran"acti$n" ha/e 'een p$"te# t$ the 5eneral Le#(er Ca"h Acc$%nt ') chec in( theS$%rce $* the tran"acti$n"0 ali# "$%rce" .ill incl%#e Pa)a'le" an# Recei/a'le"0Tran"acti$n" entere# #irectl) /ia 5eneral Le#(er .ill ha/e a S$%rce $* an%al $r

p$""i'l) Sprea#"heet i* ADI i" %"e#0

16. Correct an= Invalid "ntries to the (eneral edger Cash Account #Optional$

Re/er"e $r a&en# an) 4$%rnal" inc$rrectl) p$"te# t$ the 5eneral Le#(er Ca"h Acc$%nt,.hich .ere hi(hli(hte# #%rin( the re/ie. $* the Acc$%nt Anal)"i" Rep$rt0

T$ pre/ent in/ali# 4$%rnal entrie" t$ the 5eneral Le#(er Ca"h Acc$%nt ena'le "ec%rit)r%le" appr$priatel)0

Oracle Financials E-Business Suite Release 12 Period End Procedures 2!


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*. 'un the !a=ables Approval !rocess &or All Invoices

R%n the Pa)a'le" Appr$/al pr$ce"" t$ appr$/e all %nappr$/e# in/$ice" an# in/$iceline" in the ")"te&, "$ that the) can 'e pai# ') Oracle Pa)&ent" an# p$"te# t$ the(eneral le#(er0

/. 'evie: and 'esolve Amounts to !ost to the (eneral edger

a; Re/ie. the In/$ice $n ?$l# Rep$rt

Thi" rep$rt ena'le" re/ie. $* an) h$l#" c%rrentl) applie# t$ in/$ice" that .$%l# pre/ent the pa)&ent an# $r p$"tin( $* the"e in/$ice"0 The rep$rt #etail" all in/$ice"that Oracle Pa)a'le" cann$t "elect *$r p$"tin( an# there*$re cann$t create 4$%rnalentrie"0

Where p$""i'le, re"$l/e an) i#enti*ie# h$l#" .hich .ill pre/ent p$"tin( t$ the (eneralle#(er, an# then re-r%n the Pa)a'le" Appr$/al pr$ce"" t$ appr$/e the"e in/$ice"0

'; Re/ie. the =$%rnal Entrie" Rep$rt

Thi" rep$rt ena'le" re/ie. an# anal)"i" $* acc$%ntin( entrie" in the Pa)a'le"

"%'le#(er, a" acc$%nte# ') SLA0 U"in( the rep$rt para&eter", )$% can pr$#%ce a#etaile# $r "%&&ar) li"tin( $* the acc$%ntin( in*$r&ati$n )$% .ant t$ re/ie.0 Thi"rep$rt i" $.ne# ') SLA0

The rep$rt al"$ li"t", in #etail, tran"acti$n" that ha/e 'een acc$%nte# .ith err$r an# allentrie" that c$%l# n$t 'e tran"*erre# t$ the (eneral le#(er0 When a tran"acti$n i"acc$%nte# .ith err$r", re/ie. the #etail" an# &a e nece""ar) chan(e"0

B) alterin( the para&eter", the rep$rt al"$ li"t" th$"e tran"acti$n" .hich ha/e 'een p$"te# in the (eneral le#(er, an# th$"e .hich ha/e n$t 'een p$"te# '%t ha/e 'eenacc$%nte#

SLA (r$%p" the rep$rt ') le#(er, le#(er c%rrenc), "$%rce, cate($r), an# e/ent cla""0Data i" then "$rte# ') acc$%ntin( #ate, e/ent t)pe, "%pplier na&e, #$c%&ent n%&'er,an# /$%cher n%&'er0

c; Re/ie. the Unacc$%nte# Tran"acti$n" Rep$rt

Thi" rep$rt ena'le" re/ie. $* all %nacc$%nte# in/$ice an# pa)&ent tran"acti$n" an# a/ie. $* the rea"$n that Pa)a'le" cann$t acc$%nt *$r a tran"acti$n0 Acc$%nt" Pa)a'le"$rt" the rep$rt ') tran"acti$n t)pe :in/$ice $r pa)&ent;, e cepti$n, "%pplier,tran"acti$n c%rrenc), an# tran"acti$n n%&'er0

R%n thi" rep$rt a*ter )$% ha/e r%n the Create Acc$%ntin( Pr$ce""0 The rep$rt .ill then"h$. $nl) tran"acti$n" that ha# pr$'le&" that pre/ente# acc$%ntin(0 >$% can thenc$rrect the pr$'le&" an# re"%'&it the acc$%ntin( pr$ce""0

N$te that thi" rep$rt #$e" n$t incl%#e in/$ice" that ha/e n$ #i"tri'%ti$n"0

#; Opti$nall) r%n a Pa)&ent Pr$ce"" Re7%e"t at the &$nth en#

B) r%nnin( a &$nth en# Pa)&ent Pr$ce"" re7%e"t, )$% &a) create a pa)&ent *$r a"&an) #%e in/$ice" a" p$""i'le0

e; C$n*ir& all Pa)&ent In"tr%cti$n"

R%n the Pa)&ent In"tr%cti$n Re(i"ter *$r the peri$# that i" t$ 'e cl$"e#, $r *inali6e an)$%t"tan#in( pa)&ent"0 U"e Oracle Pa)&ent" t$ c$n*ir& an) pa)&ent in"tr%cti$n"0Chec the "tat%" $* the Pa)&ent Pr$ce"" Re7%e"t Pa)&ent" Pa)&ent In"tr%cti$n" t$en"%re that all pa)&ent" ha/e 'een pr$ce""e#0

Oracle Financials E-Business Suite Release 12 Period End Procedures G1


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The Pa)&ent In"tr%cti$n Re(i"ter li"t" each pa)&ent create# *$r a pa)&ent pr$ce"" pr$*ile $r *$r a &an%al pa)&ent0 Act%al pa)&ent" can 'e c$&pare# a(ain"t thi"re(i"ter t$ /eri*) that Oracle Pa)a'le" Oracle Pa)&ent" ha" rec$r#e# pa)&ent"c$rrectl)0 The rep$rt li"t" each pa)&ent in a pa)&ent pr$ce"" re7%e"t, incl%#in( "et%pan# $/er*l$. pa)&ent #$c%&ent", in a"cen#in( $r#er, ') pa)&ent n%&'er0 Thi" rep$rti" a%t$&aticall) "%'&itte# .hen pa)&ent in"tr%cti$n" are 'ein( create# an# can al"$

'e "%'&itte# *r$& the SRS "creen0

Attention Oracle Pa)a'le" pre/ent" the cl$"in( $* a peri$# in .hich all pa)&ent" ha/e n$t 'een c$n*ir&e#0

*; Opti$nall) r%n the Pa)&ent" Re(i"ter

The Pa)&ent Re(i"ter #etail" pa)&ent" printe# in a partic%lar acc$%ntin( peri$#0 Thi"rep$rt can 'e %"e# t$ re/ie. pa)&ent acti/it) *$r each 'an acc$%nt %"e# #%rin( the"peci*ie# ti&e peri$#0

5arning The rep$rt t$tal $nl) "h$." the net :le"" #i"c$%nt"; pa)&ent a&$%nt,.herea" the P$"te# Pa)&ent Re(i"ter t$tal i" the t$tal pa)&ent a&$%nt,incl%#in( #i"c$%nt"0 I* $nl) /eri*)in( rep$rt t$tal", the"e t.$ rep$rt" .$%l# n$t

'alance0 There*$re it i" nece""ar) t$ "%'tract the Di"c$%nt" Ta en3 *r$& the

P$"te# Pa)&ent Re(i"ter rep$rt t$tal an# then c$&pare thi" calc%late# a&$%ntt$ the t$tal #i"pla)e# $n the Pa)&ent" Re(i"ter Rep$rt0

2. 'econcile !a=ments to Bank Statement Activit= &or the !eriod

Re*er t$ Chapter Peri$#-En# Pr$ce#%re" *$r Oracle Ca"h ana(e&ent0

3. 4rans&er All Approved Invoices and !a=ments to the (eneral edger

Relea"e 12 pr$/i#e" G &$#e" $* acc$%ntin(8 Final, Final P$"t an# Dra*t0 Thetran"acti$n" that ha/e 'een acc$%nte# in Final P$"t ha/e alrea#) 'een tran"*erre# t$,an# p$"te# in the (eneral le#(er0 The tran"acti$n" that ha/e 'een acc$%nte# in the Final

$#e ha/e 'een tran"*erre# t$ 5L $r can "till 'e .ithin the "%'le#(er 'a"e# $n the para&eter Tran"*er t$ 5eneral Le#(er :either +>e" $r +N$+; in the Create Acc$%ntin( pr$(ra&0

When acc$%ntin( &$#e i" Final an# tran"*er t$ 5L i" "et t$ N$3 then, Tran"*er=$%rnal Entrie" t$ 5L pr$(ra& nee#" t$ 'e r%n *r$& the Stan#ar# Rep$rt S%'&i""i$n:SRS; .in#$.0 Plea"e re/ie. the Tran"*er =$%rnal Entrie" t$ 5L rep$rt (enerate#

') thi" pr$(ra& &a e "%re there are n$ err$r" rep$rte# $n thi" rep$rt0

The tran"acti$n" in #ra*t acc$%ntin( &$#e can 'e incl%#e# $n acc$%ntin( rep$rt" '%tcann$t 'e tran"*erre# t$ the (eneral le#(er0 A #ra*t entr) #$e" n$t %p#ate 'alance" an##$e" n$t re"er/e *%n#"0

SLA create" #etail $r "%&&ar) 4$%rnal entrie" *$r all eli(i'le e/ent" .hen )$% p$"t0The 4$%rnal entrie" are p$"te# in Oracle 5eneral Le#(er t$ %p#ate acc$%nt 'alance"0

In/$ice 4$%rnal entrie" #e'it the e pen"e $r $ther acc$%nt entere# $n an in/$ice#i"tri'%ti$n line, an# cre#it the lia'ilit) acc$%nt "peci*ie# $n the in/$ice, %nle"" )$%ha/e &$#i*ie# the SLA r%le" t$ create alternati/e acc$%ntin( entrie" t$ a##re"" )$%r"peci*ic '%"ine"" nee#"0

Pa)&ent 4$%rnal entrie" #e'it the lia'ilit) acc$%nt an# cre#it the ca"h acc$%nt $* the 'an acc$%nt %"e# t$ pa) an in/$ice0

The Create Acc$%ntin( pr$ce"" tran"*er" #ata t$ the 5eneral Le#(er ta'le", creatin( 4$%rnal entrie" *$r the"e in/$ice an# pa)&ent tran"acti$n"0 P$"tin( i" #eter&ine# ') the para&eter P$"t in 5L3 .hich i" "et #%rin( Create Acc$%ntin(0

Oracle Financials E-Business Suite Release 12 Period End Procedures G2


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Attention The (enerate# 4$%rnal 'atch nee#" t$ 'e p$"te# *r$& .ithin Oracle5eneral Le#(er i* the &$#e $* acc$%ntin( .a" Final3, Tran"*er t$ 5eneralLe#(er .a" >e"3 an# P$"t in 5L .a" "et t$ N$30

The 4$%rnal 'atch .ill 'e a%t$&aticall) p$"te# in 5eneral Le#(er i* the &$#e $*acc$%ntin( .a" FINAL3 an# P$"t in 5L .a" "et t$ >e"30

6. 'evie: the !a=ables to (eneral edger !osting process A&ter Completion.

The *$ll$.in( rep$rt" can 'e r%n t$ re/ie. the in/$ice" an# pa)&ent" that .ere p$"te#t$ Oracle 5eneral Le#(er, *r$& Oracle Pa)a'le", *$r the peri$# that i" t$ 'e cl$"e#, i0e0the c%rrent acc$%ntin( peri$#0

a; The S%'le#(er Acc$%ntin( Pr$(ra& Rep$rt (enerate# ') the Create Acc$%ntin( pr$(ra&0

Thi" rep$rt pr$/i#e" either the "%&&ar) $r #etail" :#epen#ent $n the para&eter" pr$/i#e# #%rin( Create Acc$%ntin( pr$(ra&; $* the "%'le#(er 4$%rnal entrie" create#a" a re"%lt $* r%nnin( Create Acc$%ntin( Pr$(ra& 0 Thi" rep$rt al"$ pr$/i#e" an)err$r" that &a) ha/e $cc%rre# #%rin( (enerati$n $* the 4$%rnal entrie"0

'; The P$"te# In/$ice" Re(i"ter

Thi" rep$rt i" %"e# t$ re/ie. in/$ice" *$r .hich in*$r&ati$n ha" 'een p$"te# t$ Oracle5eneral Le#(er t$ create 4$%rnal entrie", an# can 'e %"e# t$ /eri*) that the t$tal in/$icea&$%nt e7%al" the t$tal in/$ice #i"tri'%ti$n a&$%nt0 The rep$rt li"t" each Acc$%nt"Pa)a'le Lia'ilit) Acc$%ntin( Fle *iel# an# the in/$ice" p$"te# t$ the acc$%nt0

c; The P$"te# Pa)&ent" Re(i"ter

Thi" rep$rt i" %"e# t$ re/ie. the pa)&ent" p$"te# t$ Oracle 5eneral Le#(er #%rin( a partic%lar acc$%ntin( peri$#, an# can 'e %"e# t$ re/ie. the pa)&ent acti/it) *$r each

'an acc$%nt %"e# #%rin( that peri$#0

7. Submit the


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20 Ch$$"e the E cepti$n" '%tt$n in the C$ntr$l Pa)a'le" Peri$#" .in#$.0Pa)a'le"$pen" a &e""a(e .in#$.0 Fr$& the .in#$. )$% can ch$$"e the *$ll$.in( '%tt$n"8

< Re/ie. :Thi" "%'&it" the Peri$# Cl$"e E cepti$n" Rep$rt0;

< S.eep

G0 Ch$$"e the S.eep '%tt$n0 Pa)a'le" $pen" the S.eep t$ Peri$# .in#$.0 In theS.eep t$ Peri$# *iel#, Pa)a'le" pr$/i#e" the ne t $pen peri$#0 >$% can accept thi"#e*a%lt $r enter an$ther $pen peri$#0

0 Ch$$"e the S%'&it '%tt$n t$ "%'&it the Unacc$%nte# Tran"acti$n" S.eep Pr$(ra&0

Pa)a'le" a%t$&aticall) pr$#%ce" the Unacc$%nte# Tran"acti$n" S.eep rep$rt0

8. Close the Current Oracle !a=ables !eriod

Cl$"e the acc$%ntin( peri$# ') %"in( the C$ntr$l Pa)a'le" Peri$#" .in#$. t$ "et thePeri$# Stat%" t$ cl$"e#30 Thi" pr$ce"" a%t$&aticall) "%'&it" the S%'le#(er Peri$#Cl$"e E cepti$n" Rep$rt0

The S%'le#(er Peri$# Cl$"e E cepti$n" Rep$rt li"t" all acc$%ntin( e/ent" an# 4$%rnalentrie" that *ail peri$# cl$"e /ali#ati$n0 It i" a%t$&aticall) "%'&itte# ') 5eneralLe#(er .hen cl$"in( a 5L peri$# i* there are %npr$ce""e# acc$%ntin( e/ent" $r %n-tran"*erre# 4$%rnal entrie"0

>$% can al"$ (enerate the S%'le#(er Peri$# Cl$"e E cepti$n" Rep$rt thr$%(h ac$nc%rrent re7%e"t a" *$ll$."8

@ F$r the applicati$n a""$ciate# .ith the re"p$n"i'ilit)@ F$r all applicati$n" in the 5eneral Le#(er re"p$n"i'ilit)

9. Accrue


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@ Open Acc$%nt AP Balance Li"tin( Rep$rt :*$r la"t #a) $* prior peri$#;0 Thi" i" r%nt$ (enerate trail 'alance a" $* la"t #a) $* pri$r peri$#0

@ Pa)a'le" P$"te# In/$ice Re(i"ter - In/$ice 4$%rnal" &%"t 'e p$"te# in (eneral le#(ert$ appear $n thi" rep$rt0

@ Pa)a'le" P$"te# Pa)&ent Re(i"ter - Pa)&ent 4$%rnal" &%"t 'e p$"te# in (eneralle#(er t$ appear $n thi" rep$rt0

@ Open Acc$%nt AP Balance Li"tin( Rep$rt :*$r la"t #a) $* current peri$#;0 Thi" i"r%n t$ (enerate trial 'alance a" $* la"t #a) $* c%rrent peri$#;

Thi" 'alancin( pr$ce"" .ill help )$% en"%re that all lia'ilitie" rec$r#e# in Pa)a'le" arere*lecte# in the (eneral le#(er AP lia'ilit) acc$%nt"0 I* the 'alance rep$rte# ') theOpen Acc$%nt AP Balance Li"tin( Rep$rt #$e" n$t e7%al the 'alance in the AP lia'ilit)acc$%nt, )$% can %"e the Acc$%nt Anal)"i" rep$rt an# the 5eneral Le#(er rep$rt" t$#eter&ine .hat 4$%rnal" are 'ein( p$"te# t$ that acc$%nt0 Be*$re r%nnin( )$%r rep$rt",r%n the Tran"*er =$%rnal Entrie" t$ 5L Pr$(ra& *$r all tran"acti$n" in the peri$# that)$% are rec$ncilin(0 Al"$, 'e "%re t$ p$"t the tran"acti$n" in the (eneral le#(er0

Attention T)pical AP 5L Rec$nciliati$n E a&ple

G1"t arch Open Acc$%nt AP Balance Li"tin( Rep$rt April Pa)a'le" P$"te# In/$ice Re(i"ter

KApril Pa)a'le" P$"te# Pa)&ent Re(i"ter K- G th Open Acc$%nt AP Balance Li"tin( Rep$rtH

Attention When p$"tin( t$ the 5eneral Le#(er i" per*$r&e# &%ltiple ti&e"thr$%(h$%t each acc$%ntin( peri$#, the !osted Invoices 'egister an# !osted!a=ments 'egister rep$rt" &%"t 'e r%n a*ter each p$"tin( r%n, *$r

rec$nciliati$n $* Oracle Pa)a'le" lia'ilitie" .ith Oracle 5eneral Le#(er3"Cre#it$r C$ntr$l0

'; R%n Thir# Part) Balance" Rep$rt

Thi" rep$rt i" %"e# t$ #i"pla) 'alance an# acc$%nt acti/it) in*$r&ati$n *$r "%pplier" an# c%"t$&er"0 It retrie/e" the *$ll$.in( in*$r&ati$n8

@ Thir# part) 'alance" *$r thir# part) c$ntr$l acc$%nt"

@ S%'le#(er 4$%rnal entr) line" that a## %p t$ the t$tal peri$# acti/it) *$r eachc$ntr$l acc$%nt, thir# part), an# thir# part) "ite@ Thir# part) an# thir# part) "ite in*$r&ati$n

@ U"er tran"acti$n i#enti*ier" *$r the a""$ciate# e/ent

The 'alance" in thi" rep$rt can 'e c$&pare# .ith the (eneral le#(er 'alance" *$rthe "a&e c$ntr$l acc$%nt" t$ rec$ncile0

Note A c$&pari"$n 'et.een the acc$%nt" in pa)a'le" .ith the acc$%nt" in 5L&i(ht n$t &atch, a" SLA ha" the a'ilit) t$ $/erri#e the acc$%ntin(0 F$r &$rein*$r&ati$n re*er t$ SLA I&ple&entati$n 5%i#e30

c; S%'&it an# re/ie. Acc$%nt Anal)"i" Rep$rt

Oracle Financials E-Business Suite Release 12 Period End Procedures G


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The Acc$%nt Anal)"i" Rep$rt pr$/i#e" #rill-#$.n in*$r&ati$n a'$%t the &$/e&ent$n a partic%lar acc$%nt *$r a peri$# $r ran(e $* peri$#"0 It $nl) incl%#e" 4$%rnalentrie" tran"*erre# t$ an# p$"te# t$ (eneral le#(er0

Re/ie. thi" rep$rt an# c$&pare it .ith Thir# Part) Balance"3 rep$rt0 Thi" rep$rti" $.ne# ') SLA0

Note T$ a/$i# #%plicati$n .ith "%'le#(er 4$%rnal entrie", (eneral le#(er 4$%rnalentrie" i&p$rte# *r$& SLA are n$t incl%#e# in the rep$rt0

11. 'un 0ass Additions 4rans&er to Oracle Assets

A*ter )$% ha/e c$&plete# all Pa)a'le" tran"acti$n entrie", an# c$n*ir&e# all in/$iceh$l#", an# carr) *$r.ar#", "%'&it the a"" A##iti$n" Create pr$(ra& t$ tran"*ercapital in/$ice line #i"tri'%ti$n" *r$& Oracle Pa)a'le" t$ Oracle A""et"0

F$r *$rei(n c%rrenc) a""et", Pa)a'le" "en#" the in/$ice #i"tri'%ti$n a&$%nt in thec$n/erte# *%ncti$nal c%rrenc)0 The &a"" a##iti$n line appear" in Oracle A""et" .iththe *%ncti$nal c%rrenc) a&$%nt0

A*ter )$% create &a"" a##iti$n", )$% can re/ie. the& in the Prepare a"" A##iti$n".in#$. in Oracle A""et"0

It i" rec$&&en#e# t$ #$ a *inal a"" A##iti$n" Create a*ter the peri$# cl$"e t$ en"%rethat all Pa)a'le" in/$ice" are8

@ Incl%#e# in the c$rrect peri$# an#

@ An) a##iti$nal in/$icin( .ill 'ec$&e part $* the ne t peri$#" in/$ice an# a""et pr$ce""in( peri$#0

Suggestion I* the /$l%&e $* tran"acti$n" in Acc$%nt" Pa)a'le re7%irin(A""et" %p#ate i" lar(e, )$% "h$%l# c$n"i#er r%nnin( the a"" A##iti$n" Create

pr$ce"" $n a &$re re(%lar 'a"i"0

1*. Open the Ne,t Oracle !a=ables !eriod

Open the ne t acc$%ntin( peri$# ') %"in( the C$ntr$l Pa)a'le" Peri$#" .in#$. t$ "etthe Peri$# Stat%" t$ Open0

1/. 'un 'eports &or 4a, 'eporting !urposes #Optional$

A /ariet) $* "tan#ar# rep$rt" can 'e %"e# t$ pr$/i#e ta in*$r&ati$n, .hich i" re7%ire#t$ 'e rep$rte# t$ the rele/ant Ta A%th$rit), incl%#in( .ithh$l#in( ta 0

Withh$l#in( ta i" han#le# ') Pa)a'le" .herea" $ther ta re7%ire&ent" are han#le# ')E-B%"ine"" Ta 0

The E-B%"ine"" Ta #ata e tract #ra." ta in*$r&ati$n *r$& each applicati$n an#"t$re" the #ata in an inter*ace ta'le0 O%tp%t *r$& the ta e tract i" #e"i(ne# t$ l$$ a"cl$"e t$ a "i&ple ta rep$rt a" p$""i'le0

The ta e tract c$pie" the acc$%ntin( in*$r&ati$n *r$& each applicati$n an# "t$re" itin an inter*ace ta'le0 >$% can %"e the a/aila'le rep$rtin( t$$l", incl%#in( RMi, OracleRep$rt", $r BI P%'li"her t$ "peci*) .hich *iel#" $* the Ta Rep$rtin( Le#(er t$ incl%#ean# t$ print the rep$rt in a *$r&at that &eet" )$%r nee#"0

The *$ll$.in( ta re(i"ter" are a/aila'le8

@ De*erre# O%tp%t Ta Re(i"ter

Oracle Financials E-Business Suite Release 12 Period End Procedures G


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@ Rec$/era'le an# N$n-Rec$/era'le Ta Re(i"ter"

@ Sin(le Cr$"" Pr$#%ct Ta Re(i"ter

Stan#ar# Inp%t an# O%tp%t Ta Re(i"ter"

The *$ll$.in( "%&&ar) le/el" are a/aila'le .ithin each ta re(i"ter8

@ Tran"acti$n ?ea#er

@ Tran"acti$n Line

@ Acc$%ntin( Line

12. 'un the ?e= Indicators 'eport #Optional$

Thi" rep$rt ena'le" re/ie. $* the acc$%nt" pa)a'le" #epart&ent3" pr$#%cti/it)0 Thi""tati"tical in*$r&ati$n can 'e %"e*%l *$r ca"h *l$. anal)"i" an# *$reca"tin( p%rp$"e",.hen c$&'ine# .ith "i&ilar in*$r&ati$n *r$& Oracle Acc$%nt" Recei/a'le"0

When )$% "%'&it the Ve) In#icat$r" Rep$rt, Pa)a'le" (enerate" rep$rt" )$% can %"e t$

re/ie. pa)a'le" tran"acti$n acti/it), an# re/ie. the c%rrent n%&'er $* "%pplier",in/$ice", pa)&ent" an# &atchin( h$l#" in the ")"te&0

The Ve) In#icat$r" Rep$rt (enerate" the *$ll$.in( rep$rt"8

a; Ve) In#icat$r" C%rrent Acti/it) Rep$rt

U"e the Ve) In#icat$r" Rep$rt t$ re/ie. )$%r acc$%nt" pa)a'le #epart&ent+" pr$#%cti/it)0 The Ve) In#icat$r" Rep$rt pr$/i#e" c%rrent acti/it) in#icat$r" thatc$&pare c%rrent peri$# acti

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