EC Forms Enhancements Manifestation Determination Getting ... - Manifestation... · EC Forms Enhancements Manifestation Determination Getting Started Guide Any student data indicated

EC Forms Enhancements

Manifestation Determination

Getting Started Guide

Any student data indicated in this document is fictitious, and is used for the purpose of demonstrating instruction.

Table of Contents

1. Working with Manifestation Determination .............. 1

1.1. Adding the form ........................................... 3

1.2. Viewing Compliance Warning Message ................ 12

1.3. Previewing the form ..................................... 12

1.4. Deleting the form ........................................ 14

Manifestation Determination- Getting Started Guide – 10.20.2010

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1. Working with Manifestation Determination

The Manifestation Determination form is used to document the review and the decisions reached by the team. Within 10 school days of any decision to change the placement of a child with a disability because of a violation of the code of student conduct, the LEA, the parent(s) or student age 18 and older and relevant members of the child's IEP Team must review relevant information to determine:

1. If the conduct in question was caused by, or had a direct and substantial relationship to, the child's disability; or

2. If the conduct in question was the direct result of the LEA's failure to implement the IEP.

This is a main form and is supported by the following related forms:

• Parent Invitation

• Student Invitation -Under 18

• Student Invitation -18+

• Prior Written Notice /DEC5

The form is available in Draft, Meeting, and Closed/Verified statuses. This form is available to edit by a Case Manager or non Case Manager in the Draft status and only by a Case Manager in the Meeting status.

The Manifestation Determination form has the following screens:

• Background Data

• Current Disciplinary Incident

• Questions Prior to Decision

Manifestation Determination - Getting Started Guide – 10.20.2010

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• Determination

• Committee Participation

• Comments

The Background Data screen provides the student's area(s) of disability, current educational setting, the type(s) of data being considered, and the disciplinary history of the student.

The Current Disciplinary Incident screen is used to describe information about the violation. It also includes information concerning the implementation of the student’s IEP.

The Questions Prior to Decision screen provides for answering a series of questions and providing relevant information before a determination can be made about the student’s conduct.

The Determination screen documents the Assessment of Manifestation Determination.

The Committee Participation screen documents the names and positions of the participants.

The Comments screen is used to enter additional comments.

It is recommended to add the Plans/Program Services for the child prior to adding the form as the child’s Primary Area of Disability and the Current Educational Setting (LRE) displayed on the Background Data screen are based on the data shown on the Special Ed screen.

Getting started with the Manifestation Determination form


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1.1. Adding the form

Change Description:

• The form is updated per the new requirement.

• It is available only in the web format; the PDF format is discontinued.

• The Adding Committee Member feature is removed from the new form.

• The Paused status is no longer available for the new form.

To add a form, follow these steps:

1. Select a child’s record from the Recent Child List or the results screen of a Child Search.

2. Click EC Forms. The EC Forms List screen is displayed with the list of all EC forms.

3. Click New. The EC Form Detail screen is displayed.

4. Select Manifestation Determination as the Form Name. The EC Form Detail screen is displayed with the Form's name, Status, Purpose, Case Manager's name, date of the form creation, and the name of the person who created the form. For a newly added form, the status is Draft.

5. Click View Form. The Background Data section is displayed.


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6. Select the Status of the form.

7. The Primary Area of Disability displays the current Exceptionality on the Special Ed screen.

8. The Current Educational Setting (LRE) displays the current Exceptionality on the Special Ed screen.

9. Enter the Date of the form.

This date is on or after the student’s date of birth.

10. Select the Secondary Area of Disability (if applicable).

11. Select the Data being Considered from the following options:

• IEP

• Assessment/evaluations


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• Medical information, including diagnosis and medication

• Interviews conducted

• Direct observations

• Discipline reports for the current school year

• Functional Behavioral Assessment (attach)

• Behavioral Intervention Plan (attach)

• Other; enter text to describe any other area.

At least one option is required. You can enter the same option multiple times.

12. Enter the Dates for which the data is being considered.

13. Click Add.

14. Enter the Number of Incidents of disciplinary actions and the Dates during the current school year.

You can enter 0(zero) if there is no incident of disciplinary action.

15. Enter the Number of administrative assignments of in-school suspension and the total # of actual days during the current school year.


16. Enter the Number of administrative assignments of out-of-school suspension and the total # of actual days during the current school year.


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17. Enter the Longest # of consecutive days suspended.


18. Click Next. The Current Disciplinary Incident screen is displayed.

19. Select Yes or No for the following disciplinary incidents:

• Was a weapon involved


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• Were drugs involved

• Did serious bodily injury occur

20. Enter text in Summarize the administrative authority’s findings.

21. Enter text in Summarize the information from persons who observed the violation of the student code of conduct when it occurred.

22. Enter text in Describe how the goals on the IEP are being implemented.

23. Enter text in Describe how accommodations are being implemented.

24. Enter text in Describe how related services are being implemented.

25. Click Next. The Questions prior to decision screen is displayed.


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26. Select Yes or No for the question, Does the child have a BIP based on functional behavioral assessment?

27. If you select Yes, enter text to summarize the BIP in the field below the question.

28. Enter text in Explain how and when the interventions and/or plans were revised if they were not effective? List dates these occurred.

29. Select Yes or No for the question, Did the behavior pattern change over time?

30. If you select Yes, enter text to explain the behavioral pattern in the field below the question.


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31. Select Yes or No for the question, Has this behavior been exhibited in the past?

32. If you select Yes, enter text to describe the pattern of behavior in the field below the question.

33. Enter text in Describe the information that is being considered from evaluations and additional diagnostic procedures.

34. Enter text in Describe the relevant information provided by the parents.

35. Enter text in List and summarize other agency involvement with the child.

36. Click Next. The Determination screen is displayed.

This screen can be edited only in the Meeting status.


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37. Select Yes or No for the question, Based on the above factors, was the conduct caused by child’s disability?

38. Select Yes or No for the question, Based on the above factors, did the conduct in question have a direct relationship to the child’s disability?

39. Select Yes or No for the question, Was the conduct in question the direct result of the school district’s failure to implement the IEP?

40. The violation of the student code of conduct is a manifestation of the student’s disability is displayed based on the answers selected for the three questions. If the answer to all of the questions is No, then the read-only field is populated with “NO”. If the answer to at least one of the questions is Yes, then the read-only field is populated with “YES”.

41. Click Next. The Committee Participation screen is displayed. This screen is accessed.

This screen can be edited only in the Meeting status.


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42. Enter the Name of the person involved in the decision.

43. Select the Position of the named person involved in the decision. If you select Other, specify the position in the Other.

44. Enter the Date of participation.

The date must be on or after the form date on the Data being considered screen. It is same for every committee member.

45. Click Add. The Name, Position, and Date are added to the Committee Participation list.

46. To confirm that you have entered all required information, click Validate. The Errors And Warnings window displays the form validation errors.

47. If there are errors, make changes accordingly.

You cannot Close/Verify a form if there are any errors.


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48. Click Close.

49. To Close/Verify the form, change the Status to Closed/Verified from the Background Data screen. A message is displayed.

50. Click Save. The form is saved with the Closed/Verified status.

1.2. Viewing Compliance Warning Message

There is no compliance warning for the Manifestation Determination form.

1.3. Previewing the form

You can generate a PDF report of the web-form with any information that is saved at the time of previewing the form. The report is easily readable and you can printout your preview version.

To preview the form, follow these steps:

1. From the EC Forms List screen, click the Manifestation Determination form you want to view. The EC Form Detail screen is displayed.

2. Click View Form. The form is displayed with a list of the various sections.

3. Click Preview. The EC form is displayed as a PDF report.


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1.4. Deleting the form

You can delete the Manifestation Determination form only if it is not Closed/Verified and if there are no attached Related Forms.

To delete the form, follow these steps:

1. From the EC Forms List screen, click the Manifestation Determination form you want to delete. The EC Form Detail screen is displayed.

2. Click Delete. A confirmation message is displayed.

3. Click OK. The form is then deleted.

Documents

EC Forms Enhancements Manifestation Determination Getting ... - Manifestation... · EC Forms Enhancements Manifestation Determination Getting Started Guide Any student data indicated