11

ECPD Regional Planning Project

TrainingJanuary 22, 2010

2

Welcome!

Vickie Ansley, NC Child Care Resource & Referral Council

andDebra Torrence, NC Institute for Early

Childhood Professional Development

ECPD Project Flow

3

RPMsCCR&R Council

Facilitat

ors Regional

Teams

DCD

Project CoordinatorsCCR&R Regional

Lead Agencie

s

Project Committe

e & Trainers

Institute

Project Team Introductions

Lead Agency Directors

Project Coordinators

Facilitators

Project Trainers

5

Agenda & Activities

9:30 am Registration & Materials 10 am Opening & Introductions

Project details & roles12:30 pm Lunch break1:00 pm Role Group Work3:00 pm Rejoin into large group,

reflection & wrap up day

3:30 pm Adjourn

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Project Introduction & Vision

Dr. Deborah J. CassidyDirector

NC Division of Child Development

Katherine S. ShepherdWorkforce Standards Section ChiefNC Division of Child Development

Connection to Smart Start Smart Investing Forums PBIS as a driver for change Currently funded Smart Start activities

Smart Investing: Communities Thrive When Children Thrive

Discussion at Forums: What do North Carolinians want for their children?

Every day, individuals, communities, and government make choices about how to invest resources in young children.

Are these choices consistent with the priorities of North Carolinians?

What priorities should guide these choices? (For example, quantity vs. quality in child care; no child should be hungry; etc.)

Smart Investing: Communities Thrive When Children Thrive

Purpose of Summits:

What are the priorities thatshould guide our investment in children?

Summits will narrow down the list of priorities identified at the forums.

Participants (including those

representing every sector of the early childhood system) will identify

how they will act upon these

priorities.

Smart Investing: Communities Thrive When Children Thrive

What will be produced?

A set of identified priorities, by region, that can be presented to policy makers and the public at large.

An increased awareness and understanding for delegates about issues associated with early childhood development.

Ways for the delegates to support the implementation of the desired policy OUTCOMES.

Smart Investing Website:www.smartinvestingnc.org

Performance-Based Incentive System (PBIS) – A driver for change

Smart Start’s accountability system Document progress toward fulfilling Smart

Start’s vision at the state level and for each local partnership

Source of objective data to Develop targeted technical assistance Garner resources Guide state and local planning efforts Allocate resources

Lead Teacher Education – Minimum Standard (EDU10)

60%

47%52%

56%

0%

10%

20%

30%

40%

50%

60%

Perc

ent

of

Childre

n in

Cente

rs w

ith 5

+ L

ead

Teach

er

Educa

tion

Poin

ts

MinimumStandard

FY 06-07 FY 07-08 FY 08-09

Fiscal Year

Lead Teacher Education – High Performing Standard (EDU10)

35%

22% 23%25%

0%

5%

10%

15%

20%

25%

30%

35%

Perc

ent

of

Childre

n in

Cente

rs w

ith 7

Lead

Teach

er

Educa

tion

Poin

ts

HighPerformingStandard

FY 06-07 FY 07-08 FY 08-09

Fiscal Year

Administrator Education – Minimum Standard (EDU20)

60%

57%

63%

67%

52%

54%

56%

58%

60%

62%

64%

66%

68%

Perc

ent of Childre

n in

Cente

rs w

ith 5

+

Adm

inis

trato

r Educa

tion P

oin

ts

MinimumStandard

FY 06-07 FY 07-08 FY 08-09

Fiscal Year

Administrator Education – High Performing Standard (EDU20)

35%

28%

40%43%

0%5%

10%15%20%25%30%35%40%45%

Perc

ent

of

Childre

n in

Cente

rs w

ith 7

A

dm

inis

trato

r Educa

tion P

oin

ts

HighPerformingStandard

FY 06-07 FY 07-08 FY 08-09

Fiscal Year

Family Child Care Provider Education Minimum Standard (EDU20)

60%

33% 33%35%

0%

10%

20%

30%

40%

50%

60%

Perc

ent

of

Childre

n in

Fam

ily

Child C

are

wit

h

5+

Educa

tion P

oin

ts

MinimumStandard

FY 06-07 FY 07-08 FY 08-09

Fiscal Year

Family Child Care Provider Education High Performing Standard (EDU20)

35%

11%13% 14%

0%

5%

10%

15%

20%

25%

30%

35%

Perc

ent

of Childre

n in

Fam

ily C

hild C

are

wit

h 7

Educa

tion P

oin

ts

HighPerformingStandard

FY 06-07 FY 07-08 FY 08-09

Fiscal Year

Smart Start Activities that Address PBIS Criteria Include:

Child care workforce needs assessment Professional Development Coordinators Non-traditional community college courses Substitute or child care cost reimbursement WAGE$ or local salary supplement Education bonuses Textbook lending library Resource center with computers Tutoring – study skills, computer skills, etc Support for Center Directors Recognition events

Smart Start Virtual Conference

- SAVE THE DATE -

February 18, 2010

11:00 am – 6:00 pm (EST)

Featured Keynote: Joan Lombardi

Deputy Assistant Secretary, Administration for Children & Families

Topics for the Virtual Conference will include:

• Using data• Building quality measures• Supporting family engagement• Professional development

For More Information

North Carolina Partnership for Children, Inc.Jani Kozlowski, Early Education Consultant

jkozlowski@ncsmartstart.orgwww.ncsmartstart.org

(919) 821-9581

Professional Development System

A comprehensive system of preparation and ongoing development and support

for all early childhood professionals working with and on behalf of children.

An integrated system crosses sectors serving early education professionals

working in direct and non-direct service roles

Professional Development Regional Planning

What do we need to do? (Content)

• Scan

• Identify Strengths, Limits and Gaps

• Set Goals/Plan Strategies

• Collaboration & Funding

• Check Principles

• Next Steps

How do we need to do it? (Process)

• Authentic dialogue

• Strengthen the team

• Check Principles/Agreements

• Monitor Agreements

• On-going Evaluation

Key Focus Area of the Plan Access

Continuing Education

Professional Standards

Compensation

Planning & Coordination

The following guiding principles/values are provided to assist teams in reflecting on the impact of the goals and strategies outlined in their regional action plan. Before deciding on a goal team members should reflect on the goal by asking...Does this policy, program or practice...

- increase integration among sectors/agencies?- improve quality?- support diversity, inclusion and access?- increase workforce compensation?- use resources creatively and effectively?- allow us to assess the impact -- qualitatively &

quantitatively- require outreach to assure the population to be

served in aware of it and resources to support it?

NC ECPD Regional Action Plan Guiding Principles

Process Goal: Engage in authentic dialogue, discovery and relationship building to create

a plan that reflects the values, goals, perspectives and experiences of the team and the early

childhood community.

Process Principles: Authentic dialogue and relationship building requires a sense of “confident

humility” – we bring wisdom and we have more to learn. All perspectives inform the process and the outcomes. Diversity in communication and engagement are encouraged and invited. Discussions are grounded in "what we know" using multiple sources and

types of evidence/data. Build on "what's working" and explore new ways of thinking about

professional development.

Process Agreements:Listen carefully – "sit on the edge of your seat" "lean in"Honor and share time – step up, hold backRefrain from sidebar conversations.Be curious - ask questions/don't assume.Be intentional about learning – "do your homework".Have the difficult conversations.

Team Process Principles & Agreements

Pre-Meeting Ideas Develop Participant Contact List Create a Calendar of Meeting Dates and

Locations Identify Current Activities by County Encourage Participants to read NAEYC

Blueprint or View Webinars

Meeting 1 Objectives Clarify Roles and Process Review Principals and Values Develop Team Spirit Awareness of Activities in Region Identify Strengths/Gaps/Limitations

Meeting 2 Objectives Complete Regional Scan Work on developing strategies and goals

Meeting 3 Objectives Prioritize Goals and Strategies Compare goals and strategies to project

principles and values

Meeting 4 Objectives Complete Action Plan Document Develop recommendations to be

submitted for inclusion in state plan Set date for regional review of final plan

document Next steps – regional

Regional Process Scan Identify Strengths, Limits and Gaps Goals/Strategies Collaboration and Funding Next Steps

Regional Team Make-Up Lead CCR&R agencies Smart Start Partnership (professional

development providers/coordinators) DCD regulatory consultant serving the region 2 and 4 year colleges in the region Early intervention Providers and administrators of direct services

for children (must include representation reflective of the diversity of both Early Educators and early care and education settings in the region).

Roles Facilitators Project Coordinators

Facilitators Break Out Room

Rosemarie Vardell, Katura Jackson & Vickie Ansley

Building on an opportunityReflections/Questions on process

Think-Share on effective facilitation strategies

Anticipating facilitation challenges & responses

Supports during the projectQuestions & Answers

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Role of FacilitatorPlan, guide, and support discussions at the regional level.

Tasks: Attend facilitator training (January 22, 2010) Work with regional project coordinator to set regional meeting

dates Work with project coordinator to set meeting agendas Facilitate four regional team meetings Review and provide feedback on meeting minutes/reports & final

report Submit expense documentation, with a short assessment of the

meeting to the contracting Council agency, within two weeks of the meeting

Submit final summary of work in each region to Council/Institute (by August 9, 2010)

Attend final project wrap-up meeting (August 2010)

Lead Agency Directors &

Project Coordinators Large Room

CCR&R Regional Program Managers & Debra Torrence

Building on an opportunity Review of project implementation, fiscal needs,

roles and responsibilities, timeline, documentation, reporting needs

Questions and clarification on team makeup Idea Exchange

Supports during the project Questions & Answers

Project Implementation The CCR&R Lead Agency will coordinate,

support implementation of meetings, document meeting activities, and create a regional action plan in an electronic format provided by the Institute.

Identify project coordinator Identify facilitator Identify stakeholders Schedule & hold 4 regional team meetings Submit reports after each meeting Submit regional ECPD plan

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Role of CCR&R Lead Agencies

Contracts with Council management agency to meet the goals

and outcomes of the ECPD project.Tasks: Coordinate and document regional meetings and provide a

regional ECPD action plan. Designate/hire & supervise the Project Coordinator (one point

person per region) -- adhering to ARRA specifications (by 12/30/09)

Provide name of facilitator selected by partners (lead agency & 2 or 3 partners from approved list) and submit name to RPM (by 1/7/10)

Identify community representatives to participate in project as defined in the contract

Utilize Council-provided reporting forms Responsible for timely submission of project reports and FSRs to

the designated Council agency39

Roles & Responsibilities of Project Coordinators Coordinate and implement the day-to-day activities of the

project andprovide critical written information about meetings and

regional plan.(Project Coordinator responsibilities should not be split

amongst multiple people).

Tasks: Communicates regularly with lead agency Key point person in each region Write minutes with input and review by facilitator Submit electronic regional meeting reports to project reporting

site within two weeks of each meeting Set regional meeting dates (by 2/1/10) Send out with invitation the appropriate supporting materials Form a regional team based on project specifications

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Roles & Responsibilities Project Coordinators (con’t)Tasks: Assure representation/input from each county/required role Coordinate meetings (secure meeting space, copy materials,

order lunch, collect mileage and sign in forms, etc.) Work with facilitator to develop and disseminate agendas Communicate with team members (meeting dates, reminders,

food needs, minutes, support materials) Gather and share support materials and input between

meetings for team use Write regional action plan with input from team members Submit regional action plan electronically to the Institute (by

7/31/10) Participate in the project wrap-up meeting (August 2010)

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Roles & Responsibilities of Regional Team Members Participate and complete a regional assessment of the keycomponents of the early childhood professionaldevelopment system.

Tasks: Actively participate in four (4) regional meetings Gather and share information in between meetings, as

needed Individually, members will provide input from the perspective

of their designated role Collectively provide input from each county’s perspective Work with project coordinator and facilitator to develop a

regional action plan (for submission by 7/31/10) Submit required expense forms to project coordinator in a

timely manner 42

Composition of Regional

Team MembersRegional teams must include representation reflective of the diversity of both educators and early care and school-age settings

in theregion.

Teams will include (up to 30 persons per team): CCR&R agency (including professional development

providers/coordinators) SS Partnership (including professional development

providers/coordinators) At least one DCD regulatory consultant serving the region – assigned

by DCD Representative sample of a variety of two- and four-year institutions

with early childhood departments serving the region Early intervention expert (0-3 and 3-5) Representative sample of diverse teachers, family child care providers

and/or administrators of early care and school-age programs NCaeyc representative

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Timeline & Important Dates January 22, 2010 – Participate in project training February 1, 2010 – Finalize regional team members

and submit to RPMs February 1, 2010 – Complete scheduling of regional

meetings February - July 2010 – Conduct 4 regional meetings /

submit electronic reports no later than two weeks after each meeting

Project Coordinators – Check-In/Conference CallsFebruary 24/8:30 am March 30/10:00 amMay 14/10:00 am August 12/10:00 am

July 31, 2010 – Submit regional ECPD action plan44

Documentation & Reporting Maintain meeting minutes and attendance

records Submit Regional Planning Project

Meeting Notes within two weeks of regional meetings

Provide mileage reimbursement form to stakeholders

Project Coordinator/Lead Agency – submit ECPD Plan by July 31st

Project materials -- www.ncicdp.org 45

Fiscal Submit monthly FSRs – due 10th calendar day of

month Provide mileage reimbursement to Project

Coordinator & stakeholders --- .50 cents per mile

Maintain timesheets/invoices for Project Coordinator

Reimbursement of travel mileage, meals, lodging and other travel expenses may not exceed the rates published in the applicable State rules

Lead Agency – report monthly on number of FTEs and completion status (ARRA guidelines)

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Reflection

Thank you!