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Editing and Proofreadin g Text Microsoft Word 2010 1

Editing and Proofreading Text

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Editing and Proofreading Text. Microsoft Word 2010. Make Text Changes. Insert text – Click and type Delete a few characters– Backspace and delete The “selection area” is in the left margin of the document. Click there to select a row of text. Double click to select the entire paragraph. - PowerPoint PPT Presentation

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Page 1: Editing and Proofreading Text

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Editing and Proofreading TextMicrosoft Word 2010

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Make Text Changes Insert text – Click and type Delete a few characters– Backspace and

delete The “selection area” is in the left margin

of the document. Click there to select a row of text. Double click to select the entire paragraph.

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Make Text Changes, cont. Drag-and-Drop Editing

Select text Point to the selection Hold down the mouse button Drag the text to its new location Release the mouse button To copy the selection, hold down the Ctrl

key while you drag.

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How to select a… Word: Double click the word Sentence: Hold down the CTRL key and click

anywhere in the sentence Paragraph: Triple click anywhere in the

paragraph Adjacent words, lines, or paragraphs: Put the

cursor at the beginning and hold down Shift and the arrow keys to navigate.

Non-adjacent words, lines, or paragraphs: Make one selection and then hold down CTRL to make other selections.

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Cut, Copy, and Paste Items that are cut or copied are stored on

the Office Clipboard until they are pasted.

Keyboard Shortcuts Cut: CTRL+X Copy: CTRL+C Paste: CTRL+V Undo: CTRL+Z Repeat/Redo: CTRL+Y

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Finding and Replacing Text Use the Find Feature to search for every

occurrence of a word or phrase.

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Finding and Replacing Text, cont. On the Replace page, you can click the

following: Find Next: Finds the first occurrence or

leaves the selected occurrence as it is and locates the next one

Replace: Replaces the selected occurrence with the text in the Replace With box and moves to the next occurrence

Replace All: Replaces all occurrences with the text in the Replace With box

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Fine-Tuning Text Thesaurus: Can be used to provide synonyms

(similar words) for a selected word. Research Tools: Used to research for a topic within

Word. Translator:

Mini-translator- Quickly provides a translation for a word or phrase.

Online bilingual dictionary- Used to obtain the translation of a word that doesn’t appear in the text.

Online machine translator- Used to translate an entire document.

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Correcting Spelling and Grammar Errors Word Processing software tools makes

correcting errors much easier. AutoCorrect – Automatically corrects

misspelled words, such as adn to and. Error Indicators – Potential spelling errors are

underlined with red and potential grammar errors with green.

Spelling and Grammar dialog box – Used to check spelling and grammar for the entire document.

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Inserting Saved Text Use Building Blocks to ensure consistency in

your documents. Cover pages Headers and footers Tables Text boxes Make your own! (A building block can be a

simple phrase, multiple paragraphs, formatting, graphics, etc. that you will use over and over)