An Overview

D e v e l o p e d B y -

Kalinga Software Pvt. Ltd. Bhubaneshwar

Society

Consultant

Administrator

Faculty

Institute

Infrastructure Management

Accreditation

Marketing for Students

Financial Management Placements

Competitor’s Moves

Pedagogy

Activity Web for Today’s Educational Institutes

Public Relations

Information Flow

Institute Landscape: Yesterday and Today – The Change is Total

Education Delivery Education Management

Government Managed /

Funded

Privately Managed / Self Financed. Cost

Control.

Internal Operations Focus

External Oriented - Mkt, PR As Important

Healthy Academic

Competition

Have to Win! - Akin to Corporate

WarfareIn-house / Resident

Management

External / Remote Management

MIS Informal / Absent

Information Overdrive

Institute’s face has changed completely, its similar to a corporate house in terms of operational efficiency, external

environment management and information processing needs

Yesterday Today

Disorderly Staff Meeting

Dissatisfied Parents

Teacher’s/Administrator’s Burden

Principal’s Confusion

??

??

??

Institute Has Changed But Management Methods Have Not…As A Result

Modern Management Tools: A Sine Qua Non - For Survival And Success

All activities point to an increasing information overdrive

Target Setting

and Budgeting Mechanism

s

Quality and Process

Standards

Well Defined and Structured

MIS

Performance Appraisal and Review Mechanism

Customer Relationship Managemen

t

Employee Recruitment

, Training and

Motivation

Need for Total / Holistic

Management

?? Need of the hour – Total MIS

Educational Institute ERP

‘Yes’

Increasing Information Appetite Necessitating Drastic Changes in Information Management Tools Used..

What is e-IMS

e-IMS is a Web enabled ERP designed for educational / training institutions.

e-IMS seamlessly integrates all the key processes of an educational institute

e-IMS enables timely and creative analysis of data to facilitate effective decision making.

Schools, Colleges or UniversitiesEngineering Colleges

Business Schools

Training Institutes

In-house corporate training programs

For Whom?

Who are the users

EIMS is designed to support the needs of:

T e a c h e r s

M a n a g e m e n t

S t u d e n t s

S u p p o r t S t a f f

P a r e n t s

E x t e r n a l P a r t n e r s

Features

e-IMS’s unique strengths helps users derive maximum benefit: Comprehensive automation (20 modules)

and integrated system

Real time data management and processing

Limited Incremental Investment

Web-enabled option – Facilitates Remote accessNeed based access rights to different users

Flexible Modules – Pick and Choose modulesUser Friendly

System Administration

Process Registration

•Personal particulars, Corporate /

Parents details, Past Educational details, Course enquiry

•Assign Course, Class, Subjects and Fee Scheme

•Timetable

•Invoice / Payment Advice

e-IMS Architecture

Internet

Course Management

Facility Management

Library

Accounting

Attendance

Examination

Payment

Kiosk Module/On Line Regn

SMS / Fax

E-mail server

Student Web access Internet

Lecturer web access

Corporate web access

Financialsystem

CRM

Security Definition

• Set User Rights - Student - Trainer Lecturer - Staff• Administer Integration of Legacy Systems

Self Registration

• Personal Particulars• Corporate/Parent details• Past Educational details• Course EnquiryEdit details

Individuals

Corporate / company

Intranet WebServer

DatabaseServer

Crystal Report

Firewall

BackupServer

Backup solution

Student Registration

StudentMembership

Student Information

Admission

Application

Online Test

Staff Information

Placement

Event Management

Hostel Management

e-Notice Board

e- I Card

e-Mail

Executive Reports

Payroll

Features : • Company data base• Company interaction

management• Interface for companies for

direct access of relevant data

Reports :• Student placement reports• Company interaction

reports

Features :

• Management reports encompassing all the modules

• Enable fast and precise information flow

• Facilitate fact based decision making

• Query based report generation

Features :

• Exam time table

• Grading

• Result publishing

Reports :

• Consolidated report cards

• Exam schedule view

• Class performance analysis reports

Features :

• Course creation

• Subject allocation to students

• Syllabus, Lesson plan

• Attendance

Reports :

• Course Offered

• Course / class / subject wise student strength

• Lesson plan variance

Features :

• Downloadable Forms

• Online Applications

Report :

• Total student queries reports

• Location wise applications

• Total application revenues

Features :

• Individualized e-mail accounts

• Support intranet email

• Compatible with internet mail

Features :

• Electronic Identification

• Facilitates transaction authentication and restricted entry (e.g. library, attendance)

Features :

• Single point information

• Fast and paperless information dissemination

• 24 hour access

Features :

• Room allocation

• Room inventory

• Hostel discipline

Reports :

• Room occupancy trends

• Hostel expenditure trends

Features :• Automated attendance

marking• Automated collation

Reports :• Student wise reports• Class wise reports• Teacher wise reports• Defaulter wise reports

Features :

• Financial Transactions

• P&L, Balance Sheet

• Automatic link to other modules

Reports :

• Period reports

• Entry modification reports

Features :•Booking a Facility For Event

•Scheduling Time Table•Notice For Students, Staff

•Holidays DeclarationReports :•View events by students, teachers

Features :

• Salary calculation

• Generate salary statement

Reports :

• Department wise salary outgo

• Designation wise salary outgo

Features :

• Infrastructure allocation to different facilities

• Integration with event management module

• Integration with finance modules

Reports :

• Facility wise inventory and investments

• Facility utilization trends

Features :

• Staff details (department, course papers, research papers, contact points, time table etc)

Reports :

• Department wise strength

• Designation wise strength

Features :

•Book purchase

•Journal subscription mgt

•Book search, issue & return

•Penalties

Reports :

•Period wise issue, return and purchase

•Book status reports

•Department wise, subject wise books

•Journal subscription status reports

Features :

• On-line examination

• Administration

• Automatic Correction

• Automatic Collation

Reports :

• Test Results

Features :

• Assignment fees to students

• Fee collection

• Automatic allocation to account heads

• Receipt statement generation

Report :

• Debtors position

• Period wise, category wise fee collections

Features :

• Student’s details (profile, academic, fees, placement etc)

Report :

• Individual proctor reports

Features :

• Selection process management (test, GDs, venue allocation, collation etc)

• Admit card generation

• E-mail communication with application

Users

User Authentication

Parent

Teacher

Administrator

Student

Library Management

Course Management

Payment Management Human

Resource

Event & Scheduling

Notice Board

e-IMS Process Flow

Exit

Attendance

Database Management

Benefits

Improved Work/Process Flow

Faster information flowResponsive decision makingReduced errors Minimal duplication of work

Substantial Savings

ManpowerTime Ultimately financial

Improved Teacher Effectiveness – greater focus on teaching less on time consuming administrative functions

Improved Quality of InteractionParent - Institute Teacher - TeacherStudent - Teacher Intra Institute: Teachers, Administrators

Technology Options

Home

MS SQL, Oracle, MySQL

IIS, Apache

Windows, Novell, Linux

ASP, JSPFront-End

Back-End

Web Server

OS

Internet Explorer 5 and above

Clients

Thank youThank you

Attendance

Teacher

ParentStudent

Administrator

View the Attendance of the Student

View His or Her Attendance

View Attendance Reports Take Attendance and View Attendance Reports

Mark Attendance

View attendance

Generate attendance based reports

Send alerts for short fall in attendance

Home

Library Management

Teacher

Student

Administrator

Issue and return books

Issue and return books and view reports

Issue and return books with extra facilities

Book search Requisition and issuance of Book Issue through e-Card Generate defaulters List Calculate Penalties Book Purchase Report

Home

Course Management

Student

Home

Teacher

Administrator

Creates Courses,Classes,Subjects

Creates Syllabus

Creates Time Table

Assign Course,Class And Subject

Schedule Exam

View Syllabus

View Time Table

Result Preparation

View Syllabus

View Time Table

View Exam Schedule

View Mark Sheet

Employee Database

Payment Managementmanages the

payment details of students.

Student Parent

Administrator

It sends emails to remind payment due dates

sending automated alerts to parents

Collect DueAssign Fee Scheme

View Fee Details

Employee Details

Staff Directory

Staff’s Contacting Address

Payment Management

Human Resource

Pay Roll System

Calculating Pay Roll

Online Messaging

Sending MessageHome

Notice board

Electronic Notice Board

Detailed Notice

Teacher

StudentAdministrator

Publish , Delete And View the notices View the notices

Home

User Authentication

Teacher

Student

Administrator

Parent

Home

Login Screens for Administrator Login Screens for Parent

Login Screens for TeacherLogin Screens for Student

Home

Teacher PermissionsParents Permissions

Administrator Permissions

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