EFFECTIVE POWERPOINT PRESENTATIONSKEY TAKEAWAYS

ERIN SUSSMAN

EIGHT PRINCIPLES THAT MAKE SLIDES POWERFUL AND EASY TO UNDERSTAND

Effective slides

Visualize key points

Pay attention to

design

Avoid paragraphs

of text

Make font legible

Remove jargon

Highlight key

information

Animate complex

slides

Animate off-screen

5 DESIGN STEPS

Who is my audience? How familiar are they with our work?

Who is your audience?

1

What is our overall goal? Is it to inform? To recommend action?

What is your objective?

2

What is the key message I want the viewer to take away? What is my slide’s action title?

What is your message?

3

What data provides the best evidence to support my key message?

What is the best evidence

4

What layout or design best displays my information? How should I lay out my slide?

Design the slide

5

MAC KEYBOARD SHORTCUTSTO PRESS

Delete one character to the left DELETEDelete one character to the rightCut selected text or object  + X or F2Copy selected text or object  + C or F3Paste cut or copied text or object  + V or F4Paste special  + CONTROL + VDuplicate selected object  + DIncrease the font size  + SHIFT + >Decrease the font size  + SHIFT + <Change the case of letters SHIFT + F3Apply bold formatting  + BApply an underline  + UApply italic formatting  + IApply subscript formatting (automatic spacing)  + SHIFT + MINUS SIGNApply superscript formatting (automatic spacing)  + SHIFT + PLUS SIGNCenter a paragraph  + EJustify a paragraph  + JLeft align a paragraph  + LRight align a paragraph  + RUndo the last action  + Z or F1Open the Format Text dialog box, Font options  + TOpen the Format Text dialog box, Paragraph options  + OPTION + MDuplicate selected object  + DSelect the next object TABSelect the previous object SHIFT + TABSelect all objects and all text  + AMove the selected object in the direction of the arrow Arrow keysNudge the selected object slightly in the direction of the arrow  + arrow keyGroup the selected objects  + OPTION + GUngroup the selected objects  + OPTION + SHIFT + G

PC KEYBOARD SHORTCUTSControl + A = Select all

Control + B = Bold

Control + C = Copy

Control + D = Duplicate highlighted object

Control + E = Center justify text

Control + F = Find (word)

Control + G = Group

Control + H = Replace

Control + I = Italics

Control + J = Justifies text

Control + K = Insert Hyperlink

Control + L = Left justify text

Control + M = New native(non-Wizard) PowerPoint slide

Control + N = New native(non-Wizard) PowerPoint presentation

Control + O = Open file

Control + P = Print

Control + Q = Quit application

Control + R = Right justify text

Control + S = Save

Control + T = Opens font window

Control + U = Underline

Control + V = Paste

Control + W = Close window

Control + X = Cut

Control + Y = Repeat the last function

Control + Z = Undo last step

Control + Shift + D = Create an exact copy of slide

Control + Shift + G = Ungroup

Control + Shift + M = Creates a new blank Bain slide

Control + Shift + P + Use up/down arrowkeys = Change text point size

Control + [= Decrease font size

Control + ]= Increase font size

Control + Shift + + = Change to/from text superscript

Alt + Control + Shift+ > = Superscript

Alt + Control+ Shift + < = Subscript

Shift + F3 = Changes selection from lower case, upper case, sentence case

In address window of browser, type in only a domain name, e.g. Amazon, then hit Control + EnterControl + Enter fills in: http://www. - .com

Control + Shift + Drag mouse = Duplicate object and maintain alignment

Alt + R + R + T = Brings object to front

Alt + R + R + K = Sends object to back

USEFUL LINKSImagery

Microsoft - Free images and clip art http://office.microsoft.com/en-us/images/

iStock Photo - Prices vary but high quality and affordable

http://www.istockphoto.com/

Getty Images - Prices vary and a little more expensive

http://www.gettyimages.com/

Cartoon Stock - Political and funny illustrations

http://www.cartoonstock.com/

Templates

Microsoft - Free templates http://office.microsoft.com/en-us/templates/powerpoint-templates-FX102828209.aspx

Presentation Load - High quality, not free. Good place to get ideas

http://www.presentationload.com

Inspiration

Slide Guru http://slideguru.com/gallery

Note and Point http://noteandpoint.com/

Flowing Data - Data visualization http://flowingdata.com/

Prezi http://prezi.com/explore/popular/