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Electronic Employment Paperwork System

Table of Content

Page 2…………………………………………………………………………. Accessing the System

Page 4........................................... Inviting a New Hire to Complete Paperwork

Page 7……………………………………………………………….. New Hire Notifications Sent

Page 8………………………………………………………………….. Viewing Paperwork Status

Page 9………………………………………………………………………… New Hire’s Next Steps

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I. Accessing the System

The Electronic Employment Paperwork System can be accessed by going to the Human Resources

website and navigating to the HR Applications page. The direct link is: http://www.pace.edu/human-

resources/hr-applications

Clicking this link will lead you to the

system site.

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You will be redirected to

the homepage of the

system as seen below:

Once you are logged in you should see the below note welcoming you. The Hiring Manager’s profile

consists of three sections: “Invite Employee,” “Paperwork Status,” and “FAQs.”

Click here to invite a

new hire to complete

paperwork

Click here to check on the

paperwork status of new

hires you have already

invited

Click here to access a list of

Frequently Asked Questions

to help guide you through

the New Hire Paperwork

Process

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II. Inviting a New Hire to Complete Paperwork

Step 1: To invite a new hire to complete paperwork, after clicking on “Invite Employee,” in the

upper left hand corner, the following form should appear on your screen. Complete all

information and click on “send invitation.”

When form is complete,

click on send invitation to

send automated email to

New Hire, inviting them to

complete their paperwork.

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If you do not know

the New Hire’s UID

or if they have not

been issued a UID

yet, click, “No/I

Don’t Know.” Then

continue to fill out

the form.

If you click “Yes,” a text box will

appear to insert the New Hire’s UID#.

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Once you have successfully sent the invitation you should receive the below

message on your screen:

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III. New Hire Notifications Sent

Upon sending the invitation your New Hire should receive the below email:

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IV. Viewing Paperwork Status

To view the status of your

New Hire’s paperwork, from

the welcome screen, click on

“Paperwork Status.”

Click here to view

paperwork that has

been submitted by the

new hire.

Click here to view

paperwork that

has been

processed.

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V. Next Steps for New Hire

1. The new hire will access the system

via the email notification that is sent

upon the Hiring Manager’s initiation

of the invitation in the system.

2. Once they have submitted all of their

paperwork they MUST VISIT ONE OF

THE HR OFFICES TO PROVIDE THEIR

PROOF OF IDENTITY FOR THE I-9

FORM. THEIR PAPERWORK WILL NOT

BE PROCESSED UNTIL THEY DO SO.