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Information Technology Solutions for Education

Elementary SchedulingMay 16, 2011 (release date TBD)

Presentation Overview

• Duration will be half an hour designed to showcase a new option to the Scheduling menu (release date to be determined)

• No Audio interaction

• Questions will be addressed at the end

• .PPT Presentation is available for download under handouts and the recording will be posted to Repository by the end of the week

What is Elementary Scheduling?

• Elementary scheduling is the term used to describe timetabling where a group of students generally take all their classes (subjects) as a group.

• These groups of students share the same homeroom.

Process Overview

• The elementary scheduling process consists of three major phases: – Entering the scheduling parameters– Building the School Timetable – Resolving any conflicts between

parameters and the build

PHASE 1 – SET UP/INITIAL PREPARATION

• Initialize scheduling• Add new students for next year (pre-

registrants)• Change the Enrolment Status and Next Year’s

grade for specific students

PHASE 1 – SET UP/INITIAL PREPARATION

School Set Up for Next Year Make changes to the Staff Records Make changes to Next Year’s Rooms/Homerooms File Make changes to Next Year’s Courses File Make changes to Next Year’s Classes File

School Set Up for Next Year

• Within the Elementary frame, specify Lunch Periods to be assigned to homerooms using the elementary schedule.

• As well, Breaks (i.e. recess) may be assigned to such homerooms. Please note, to indicate multiple lunch and/or break options, be sure to press on the Empty button within the select set up area.

Staff Records

• Restrictions may be indicated within the Staff Record by using the Restrictions button located on the Timetable Tab. This is a very useful feature to indicate when staff are not available to teach a class for varying reasons (i.e. prep time, part time morning only teacher).

Next Year’s Rooms/Homerooms File

• HmRm Restrictions are used to if there are restrictions that are specific to this teacher’s group of students.

• Restrictions are specific to the particular physical room.

(Typically, rooms/homerooms would not have any restrictions on them)

• Indicate if the homeroom has a Lunch Period and/or Break Periods from the drop downs.

Next Year’s Courses File

• Course Requirements are essential to the Elementary Scheduling process. These settings are critical to ensure that the subject will be scheduled appropriately.

– Number of periods required– Limit number of periods per day– Consecutive periods required

PHASE 2 – AUTOMATICALLY BUILD THE TIMETABLE

• Automatically build the timetable using Master Builder

PHASE 3 – RESOLVE TIMETABLE CONFLICTS/ISSUES

• Analyze Master Builder results and adjust accordingly

• Examine Course Requirements• Examine Class placements and any

Restrictions

PHASE 4 – FINAL DETAILS

• Assign Student Homerooms and Classes• Print Scheduling information• Finish off the current school year• Transfer to Current• Create/Update new School Calendar

Questions

In the Question area, please type any questions. We will take a moment to review and then address all questions.

Thank you!