Slide 1

Emergency Preparedness for Public Water SystemsAlaska Department of Environmental Conservation Sustained Compliance for Public Water Systems, Chapter 2 WorkshopAnchorage, Alaska Sept. 30, 2011

Tyler FanningDEC Drinking Water Program

11

2Tyler FanningPublic Water Systems Security SpecialistDivision of Environmental HealthDrinking Water Program(907) 269-8924tyler.fanning@alaska.gov2Outcomes

How drinking water directly contributes to overall public health in an emergency

How drinking water systems can prevent, prepare for, and recover from natural disasters and human-caused incidents

Understand proposed emergency preparedness regulation changes that may affect your system33AgendaHistory and BackgroundPublic Water SystemsDisasters and Preparedness Milestones

Building blocks for a prepared water systemPersonal PreparednessVulnerability Assessment (VA) Emergency Response Plan (ERP)Staff training/exercises

Tools and ResourcesFederalStateMutual Aid Agreements

44

Public Water SystemsDirect Contributor to Public HealthCritical Infrastructure

5

5

"...water supply facilities offer a particularly vulnerable point of attack to the foreign agent, due to the strategic position they occupy in

keeping the wheels of industry turning and in preserving the health and morale of the American populace."J. Edgar Hoover First director of the FBI

66September 11, 2001Hurricane Katrina August 29, 2005

7

Milestones in Emergency Preparedness7

Heightened awareness of the vulnerability of drinking water systems

Led to new regulations that amended SDWA

Focus was on intentional acts

8 Milestone: September 11, 20018

New Federal Regulation

9EmergencyPreparedness and Security Requirements for PWS9Milestone: Hurricane KatrinaWater sector was a critical infrastructure that was not well prepared

Utilities not aware of protocols for requesting assistance and communicating needs

In an emergency the government response will not be immediate

10

10Preparedness is changing 9/11 Natural DisastersDetectDelayDeterRespondResponseRecoveryResilience11All-Hazards Planning

1112

Anchorage 19641213

Seward 1964 1314

Mt. Redoubt 19901415

Cleveland Volcano 20111516

Ash on carMt. Redoubt 20091617

Eagle 2009 17

18Seward 20091819

Seward 200919

Crooked Creek 2011202021

Caribou Hills 20072122

Kivalina 20112223

Hurricane Irene 20112324

24

252526By failing to prepare, you are preparing to fail.- Benjamin Franklin

26 PWS Security RequirementsBioterrorism Act of 2002

27System Size Populations of PWSSubmitting a VA and VA Certification Certify to EPA completion of an ERP100,000 or moreMarch 31, 2003September 30, 200350,000 - 99,999December 31, 2003June 30, 20043,301 - 49,999June 30, 2004December 31, 200427Current Alaska Administrative CodeEffective Oct. 1999, ADEC 18 AAC 80 207(d)(4) states." a written contingency plan showing that the owner is able to provide water within 24 hours after an event that has the potential to cause contamination of the water system or a lack of water pressure or supply.

2828Alaska Regulations Future** Proposed in 2011 **

29System TypePopulation RequirementCWS/NTNCServing 1,000 or greaterVA and ERPCWS/NTNCServing 999 and fewerPriority MeasuresTNCServing 1,000 or greaterPriority MeasuresTNCServing 999 and fewerExempt29 All new public water systems beginning operation after effective date must have an ERP/PMP in place.

Systems currently in operation must complete an ERP/PMP within 18 months of effective date. Alaska Regulations Future Updated biennially30** Proposed in 2011 **30

313132Building Blocks for a Prepared Water SystemCoordinating with Partners32Personal PreparednessYou cant help anyone else if youre worried about yourself, your family, or your property.

Take care of you and yours first!

33

33What is a Vulnerability Assessment?To plan for emergency, PWS needs to know :Which PWS component may failSeverity of failureDuration, financial and health effectsHow to alleviate problem34The process of identifying, quantifying, and prioritizing (or ranking) the vulnerabilities in a system.

Vulnerability from the perspective of disaster management means evaluating the threats from potential hazards to the population and to infrastructure.Gap Analysis - a process of identifying security deficiencies and tasks to be completed. This results in a prioritized action item list or punch list of items to be accomplished.

34Vulnerability Assessment (Cont.)A VA consists of four major elements35353636

373738

38A documented planDescribes actions to take in response to major incidentThreatsIntentional ActsMajor disastersCatastrophic incidentsDamage & severe disruptions

39

The Emergency Response Plan39ERP: 8 Core Elements40Universal Core ElementsSystem Specific Information 2. PWS Roles and Responsibilities 3. Communication Procedures 4. Personnel Safety 5. Identification of Alternate Water Sources 6. Replacement Equipment/Chemical Supplies 7. Property Protection 8. Water Sampling and Monitoring 40Smaller Systems: The Priority Measures Plan

41Priority MeasuresIdentify alternate drinking water source(s) for both a short term (hours to days) and long term outage (weeks to months)Designate a method for distributing water from the alternate sourceEstablish a means for backup powerGenerate an emergency contact List and place at key locations throughout the facilityEstablish procedures for notifying users, related agencies, and media contacts of water quality, water availability, and how to obtain water from the alternate sourceFamiliarize and train system personnel with regard to these measure411. System Specific InformationPWSID, Owner, Contact information

Population Served and Service Connections

Distribution Map

Site Plans and Facility As-Built Engineering Drawings

Operating Procedures and System Descriptions including back-up systems and interconnections with other systems;

SCADA System/Process Control Systems Operations

Communications System Operation

Site Staffing Rosters and Employees Duties and Responsibilities

Chemical Handling and/or Storage Facilities and Release Impact Analyses 42ERP: 8 Core Elements42 2. PWS Roles & Responsibilities Establish a clear chain of command

Designate ER Lead

Evaluate incoming info

Manage resources, staff

Decide response actions

Coordinate efforts with 1st responders

Reachable 24/7

Identified roles are utility specific!43ERP: 8 Core Elements** Included in Priority Measures Plan **433. Communication Procedures:

Internal Notification ListInternal Chain of Command

External Non-PWS Notification ListFirst Responders & previously contacted entitiesAffected customers or critical customers\Vendors for replacement equip/chem supplies

44Public/Media Notification: Generate a set of general guidelines for the Media Liaison to follow to craft concise messages targeted for different audiences -- Media, residential, local health officials, business customers

Draft Press Releases and Public Water Restriction Notices in Advance

Have methods in place for delivering messagesIn a major incident, it may not be possible to use normal channel of communication.

Names/Titles/Land line /Cell/Email/Address/Pager

** Included in Priority Measures Plan **

ERP: 8 Core Elements44 Evacuation Plan Routes/Exits Assembly Areas and Accountability Emergency Response Equipment Personal Protective Equipment First Aid Kits Spill Prevention Control Risk Management Procedures MSDS Sheets UNDERSTAND WHEN AND HOW

45ERP: 8 Core Elements4. Personnel Safety45 5. Alternate Water Source Bulk water provided by certified water haulers or neighboring utilities

Bottled Water

Interconnect with nearby utilities

Water Pumped from surface water sources

Water from unaffected wells owned by citizens/business

Consider the amount of water needed to address short-term & and long-term

46

** Included in Priority Measures Plan**ERP: 8 Core Elements46

Maintain an Updated Inventory of:

Current equipment (i.e. Pumps)

Repair Parts

Chemical supplies for normal maintenance and operations

47

ERP: 8 Core Elements 6. Replacement Equipment & Chemicals47Protecting the facilities, equipment, and vital records is essential to restoring operations in the aftermath of an incident.Lock Down procedures Access control proceduresEstablishing a security perimeter following a major incidentEvidence protection measures for law enforcementSecuring buildings against forced entry

48ERP: 8 Core Elements7. Property Protection

48

Identify and address special water sampling & monitoring issues that may arise during and after a major incident

Laboratory Contact List

Emergency Water Sample Collection Kit

Identify proper sampling and monitoring procedures for an unknown contaminant, as well as a variety of known contaminants

Obtain sample containers

Determine quantity of required samples

49ERP: 8 Core ElementsWater Sampling & Monitoring49Identify/Coordinate with 1st Responders & Other Partners Who Will Assist During a Major Incident5050

When Coordinating with Partners, Remember.. The Terms Emergency Response Plan & Vulnerability Assessment mean different things to different people

Specification is Imperative!5151Dont Assume That Those Responding to Your Emergency Know Your SystemYou may know your system well enough, but responders may not.

You may be relying on other parties during an incident.

You will need documentation readily available.

5252Now What?5353Action Plans AKA Rip n Run Plans or Response Guidelines

Tailored ERPs that address specific major incidents

One or two pages to cover specific response information (overall plan should be in place)

A document that can be detached and taken to the field by the ER Lead. Should include:Any special notification requirementsSpecial response steps to be taken upon ERP activationRecovery actions to bring the PWS back into operation545455

55Tools and Resources

Federal Agencies

State Agencies

Mutual Aid Agreements5657

Personal Preparedness http://www.fema.gov/pdf/areyouready/

http://www.redcross.org/Federal Tools/ResourcesIncident Command System (ICS) training ICS-100.Pwa Introduction to the Incident Command System for Public Works PersonnelCommon framework that emergency response and management community uses

http://training.fema.gov/IS/

58

58More Federal ResourcesCDC Emergency Response http://www.bt.cdc.gov/

LEPC Database http://yosemite.epa.gov/oswer/lepcdb.nsf/HomePage?openForm

Effective Risk and Crisis Communication during Water Security Emergencies

59http://www.epa.gov/nhsrc/pubs/600r07027.pdf59Vulnerability Self Assessment Tool (VSAT) New version; software can be easily downloaded

60

http://yosemite.epa.gov/ow/SReg.nsf/description/VSAT60WHEAT

61Software can be easily downloaded

Think numbers & $$

http://yosemite.epa.gov/ow/SReg.nsf/description/WHEAT61Response Protocol ToolboxOverviewWater Utility Planning Guide - Module 1Contamination Threat Management Guide - Module 2Site Characterization and Sampling Guide - Module 3Analytical Guide - Module 4 Public Health Response Guide - Module 5Remediation and Recovery Guide - Module 662http://cfpub.epa.gov/safewater/watersecurity/home.cfm?program_id=8

EPA Response Protocol Toolbox62

EPA Tabletop Exercise Tool (TTX Tool)

63

http://www.epa.gov/safewater/watersecurity Contains various disaster scenarios concerning water systemsWater Contaminant Information Tool (WCIT)Register for access to online databaseOnline database containing information on upwards of 100 contaminants that pose a serious threat if introduced to a drinking water systemProvides quick access to vital information including treatment recommendations & system decontamination processesAs a planning tool, supports: VAs, ERPs, & Action Plans64

http://water.epa.gov/scitech/datait/databases/wcit/index.cfm64FREE Water ISAC Pro Trial Subscription $500 value65

https://portal.waterisac.org/web/65 National Weather Service River Forecast Center66

66State Tools/ResourcesDrinking Water ProgramPublic Water Systems Security and Emergency Preparedness webpageCD and/or onsite VA/ERP assistance

67

ADEC Security Website:

http://www.state.ak.us/dec/eh/dw/security

6768

ADEC Drinking Water ProgramsEmergency Response Toolkit

68http://ready.alaska.gov/69

69A network of Utilities Helping Utilities united by the common threat of natural and manmade disaster

AKWARNIntrastate program organizing water/wastewater utilities via a non-binding agreement to provide rapid, short-term deployment of emergency services to recover from disasters70

Mutual Aid Agreements7071

CoWARN Alamosa, ColoradoProvided personnel, technical expertise, equipment and supplies within hours23 water and wastewater utilities, industry support organizations, and State of Nebraska assistedTracked donations of supplies/assistance from private businesses in network7273

73AWWAs WARN Websitehttp://www.awwa.org/Government/Content.cfm?ItemNumber=3837&navItemNumber=41859

74AWWMAs WARN Websitehttp://www.awwma.org/AKWARN/akwarn.htmlSponsored by Dept. Homeland Security & Emergency Management

Provides a forum for the public and private sectors to share information and develop strategy for continuity of services including energy, medical services, and other vital sectors.

Meets monthly

You can join remotely

www.ak-prepared.com/apip/default.htm

75Alaska Partnership for Infrastructure Protection (APIP)75Summary

How drinking water directly contributes to overall public health in an emergency

How drinking water systems can prevent, prepare for, and recover from natural disasters and human-caused incidents

Understand proposed emergency preparedness regulation changes that may affect your system767677? ? ?

78Tyler FanningPublic Water Systems Security SpecialistDivision of Environmental HealthDrinking Water Program(907) 269-8924tyler.fanning@alaska.gov78