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MANDATING ORIENTATION AS PART OF THE ENROLLMENT PROCESS One College’s Journey and Experiences…

Ences… One College’s Journey and Experiences…

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Page 1: Ences… One College’s Journey and Experiences…

MANDATING ORIENTATION AS PART OF THE ENROLLMENT PROCESS

One College’s Journey and Experiences…

Page 2: Ences… One College’s Journey and Experiences…

Day 1 Day 2 Day 3 Day 4 Day 50

100

200

300

400

500

Week Prior to Spring

Jan '08Jan '09Jan '10Jan '11

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Mon Tues Wed Thurs Fri0

100

200

300

Week Prior to Fall

Aug '08Aug '09Aug '10Aug '11

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History/Challenges of the Enrollment Process

Location of Advising Center

Unmanageable Numbers

Wait Time

Web Advisor Online Registration

Previous Attempts at Orientation

Page 5: Ences… One College’s Journey and Experiences…

THE THEORY

Page 6: Ences… One College’s Journey and Experiences…

Educational Theory to Support the Initiative

Change

Competence

Connection

Strategic Imperative - Student Success

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THE TIMELINE

Page 8: Ences… One College’s Journey and Experiences…

Implementation of Orientation

What we were doing

Motivation for the change

Overview of Research/ATD

Page 9: Ences… One College’s Journey and Experiences…

Progression of Orientation

Winter 2010 – Task Force Formed

Spring 2011 – Orientation and RegistrationFall 2011 – Last minute “Round Robin” SessionsSpring 2012 – Divisional Cohorts

Fall 2010 – Orientation only

Fall 2009 – Orientation Discussions began

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Various Delivery Methods

Non-restricted traditional

Orientation for non-traditional students

Round Robin

Divisional

Page 11: Ences… One College’s Journey and Experiences…

THE PREPARATION

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Orientation Sign-Up Students must first:

Complete the admissions process and be formally accepted to the college

Activate their GTC4me account

Students may then sign-up online to attend

Page 13: Ences… One College’s Journey and Experiences…

Orientation Registration Students log in to a registration site in

GTC4me and complete an online questionnaire

A daily report of students who have registered for orientation is generated

From this report, advisors are able to create a custom advising sheet for each student

Page 14: Ences… One College’s Journey and Experiences…
Page 15: Ences… One College’s Journey and Experiences…

Advising Packet Advising Sheet

Program Information

Audit Sheet

Special Instructions/Departmental Letters

Information about Special Programs for which the student qualifies

Page 16: Ences… One College’s Journey and Experiences…

THE EVENT

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Check In Non-advising staff volunteers to help with the check in process The number of check in lines is based on the number of students attending. Students must show a picture ID Students receive

Resource GuideAdvising Packet

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Parent/Guest Session Separated immediately after check

in Mirrors students’ session

Emphasis on support role Financial Aid FERPA

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Welcome Session – “Who will you become?”

A video is played to introduce students to GTC

Expectations of the day are outline by the Presenter

Students are greeted by various College representatives

A “Did You Know” video is played from YouTube

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Advising Presentation Consistent delivery of information

Three focal points Information and Sources at GTC Things to know and think about when registering for classes The basics of registration

Video

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Divisional Presentation Students separated into four groups Each division has developed their

own presentation Example: health science students attend a

career talk as part of their clinical application

Meet faculty and often the Dean of their division

Helps to transition the students into the classroom more smoothly

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Registration Sessions Faculty and Professional Advisors

provide assistance Students self-register

Customer Service challenges Information Availability

Every effort is made by advisors to ensure there are no restrictions on a student’s account so that each student leaves the lab with a schedule.

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THE RESULTS

Page 24: Ences… One College’s Journey and Experiences…

TrendsTutoring explosionManual to online reg. transition

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Purely Online Registration (%)

SP20

03

FL20

03

SP20

04

FL20

04

SP20

05

FL20

05

SP20

06

FL20

06

SP20

07

FL20

07

SP20

08

FL20

08

SP20

09

FL20

09

SP20

10

FL20

10

SP20

11

FL20

11

SP20

120.00

10.00

20.00

30.00

40.00

50.00

60.00

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TrendsTutoring explosionManual to online reg. transitionSurvey resultsPersistence Data

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2008FA 2009FA 2010FA 2011FA66.00

68.00

70.00

72.00

74.00

76.00

78.00

80.00

Persistence (Fall to Spring) Degree Seeking Stu-

dents

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TrendsTutoring explosionManual to online reg. transitionSurvey resultsPersistence Data Too early for graduation data

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The Good The Bad The Ugly

Running Advising Reports more often

Electronic Advising Worksheet

Resource Guide

Information Prior to Enrollment

College Wide Engagement

Unofficial Transcripts

Change of Portal

Invite President to first month of orientation

Questions on Registration Form (LIFE)

June 29,2010

Ice Storms

Ants in Snacks

Expired Water

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Students

Faculty

IT

Administration

Advisors

Support Staff

Marketing

Police Department

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THE FUTURE

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Future Plans Pre-Advising Module Improve Online orientation experience Increase Student Involvement Establish Budget and Department Divisional/Departmental Filters Add personality and personalities

(peoples’ stories) Where do we go from here?

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Questions

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Contact Us Dr. Chuck Morton, Brashier Campus

Director [email protected]

Berta Keene, Dean of Academic Advising [email protected]

Deborah Sears, Academic Advisor [email protected]

Tim Kelly, Academic Advisor [email protected]