END-3-014 Request for Approval

7/30/2019 END-3-014 Request for Approval

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The purpose of this procedure is to standardize request for

Customer approval for any items initiated by FieldEngineering or any project department.

The scope of this procedure covers request for approval of

MMG supplied permanent materials, consumables which

form part of the plant components, e.g. welding rods, sand,

aggregates, backfills, grouting materials, etc.. This may

include product data, technical literatures, brochures,

specification and /or samples product.

The scope also covers request for approval of field

generated construction procedures, detail drawings, as built

drawings, and other items which requires the approval of the

Customer before it is purchased or implemented.


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CUSTOMER

Any person authorized by the Customer, quoted in the Contract

Document.

REFERENCES :

Document Control Procedure No. END-3-010

PROJECT MANAGER

Review and approved all outgoing Request for Approval Form No.

END-4-014B

FIELD ENGINEERING MANAGER

SUPERINTENDENT / SUPERVISOR OR HEADCheck all Request for Approval initiated by Engineering and those

request for approval initiated by other project department before it

is forwarded to the Project Manager for approval.


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(continuation)

OTHER PROJECT DEPARTMENT HEADS

Check and review all Request for Approval (initiated by

each concerned discipline department) and forward to the

Field Engineering Manager/Superintendent/Supervisor or

Head before it is forwarded to the Project Manager for

approval.

FIELD ENGINEER

Initiates and prepares Request for Approval originated by

Field Engineering Support Group.

DOCUMENT CONTROLLER

Record and control all outgoing and incoming Request for

Approval and facilitate distribution.


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Requesting Department shall prepare the Request for Approval

Form No. END-4-014B for proposed construction procedures;

product data, technical literature, specifications, brochures; detaildrawings, as-built drawings, product samples and the like.

Request for Approval is then forwarded to the appropriate

Manager / Superintendent / Supervisor or Head for review.

The Manager/Superintendent/Supervisor or Head shall sign the

space provided for Department Head and indicate the date whensigned to confirmed completion of his review.

The Request for Approval is then forwarded to the Project

Manager for final review and approval signature.

The Document Controller prepares Transmittal Form No. QAD-4-

202 assigns a control number which is recorded in the Request forApproval Control Log Form No. END-4-014C. The approved Request

for Approval is then forwarded to the Customer.


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(continuation)

The Customer will make a review of the request and

transmit back their approval / disapproval and / orcomments.

Any comments on the Request for Approval form made

by the Customer will be considered by MMG for revision,

action and re-submission to the Customer for further

review.

Received approved / disapproved Request for Approval

from the Customer will be distributed for implementation to

the concerned originator of the Request for Approval. The

Document Controller will reproduce a copy or copies for

distribution and keep the original copy of Form No. END-4-

014B for file record. The Document Controller shall update

his record for this particular Request for Approval number

on Form No. END-4-014C.


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PROJECT FIELD ENGINEERING

TASK TITLE

REQUEST FOR APPROVAL

(END-3-014)

SUPERVISING / FIELD ENGINEER

Prepare request for Approval

(END-4-014B)

Endorse to Project Managers forhis signature

Approved / Disapproved RFAdistributed for implementation /

information to the originator

(END-4-014)

Make revision, action, re-submission to Customer for further

review / approval

Assign Control Number andtransmit RFA to Customer

(QAD-4-202 / END-4-014C)

START

SUPERVISING / FIELD ENGINEERS


PROJECT DOCUMENT CONTROLLER

A1

End

CUSTOMERREVIEWS

RFA



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PROCEDURE FOR REQUEST FOR APPROVAL

Procedure covers Request for Approval (RFA) of MMG supplied

materials (product data, technical literature, specifications,

brochures, product samples), consumables which form part of the

plant components, e.g., sand, aggregates, backfills, grouting

materials, construction, procedures, detail drawing generated at

site, as-built drawings and etc

REQUEST FOR APPROVAL RAISED BY FIELD ENGINEERING

Prepare Request for Approval (RFA) Form No. END-4-014B for

material product data, specifications, brochures, technical

literature, product samples, product sample for MMG supplied

materials, which needs prior approval by Customer or Customer

Representative before it is purchased.

RFA is then forwarded to the appropriate Manager / Superintendent /

Field Supervisor for review. Then it is endorsed by the ProjectManager.


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REQUEST FOR APPROVAL RAISED BY FIELD ENGINEERING

(continuation)

Transmit the RFA to the Customer or Customer

Representative using the transmittal Form QAD-4-202 and

assign a control number which is recorded in Form END-4-

014C Request for Approval Control Log

Customer will review the RFA and transmit back their

approval / disapproval and / or comments.Any comments on the RFA made by the Customer will be

considered by MMG for revision, action and re-submission to

the Customer for further review / approval.

Request for Approval from the Customer will be

reproduced and distributed for implementation or informationto the concerned originator of the Request for Approval.

Update END-4-014C.


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Documents

END-3-014 Request for Approval