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Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

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Page 1: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Environmental Enhancement and Mitigation Program

2011-12 Grant Cycle

Environmental Enhancement and Mitigation Program

2012-13 Grant Cycle

Page 2: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Welcome & IntroductionsOverview of ProgramApplication Process

Administration of GrantsQ & A

Adjourn

Agenda

Page 3: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Environmental Enhancement andMitigation Program

• Purpose and Authority• Eligible Applicants• Timeline• North/South Split• Project Funding

Atascadero Land Preservation Society

Page 4: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Selection Process

• Applications due January 4, 2013 at the Natural Resources Agency (not postmarked)

• Reviewed by staff for completeness • Evaluated by “Technical Review Committee”• Site Visits to selected projects in Spring 2013• Recommendations to the Secretary for Natural Resources• Secretary’s recommendations to California Transportation

Commission (CTC)• CEQA documents due to Caltrans• CTC preliminary approvals• CTC funding allocations and awards

Page 5: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

EEMP Project GuidelinesEligible Project Categories• Highway Landscaping and Urban Forestry• Resource Lands• Roadside Recreation• Mitigation Projects Beyond the Scope of the Lead Agency

Lakeside Conservancy, Hanson El Monte Pond Revegetation

Page 6: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Related Transportation FacilityThe Related Transportation Facility (RTF) may be a City, County, State or Federal transportation project, including a

• Public street• Highway • Mass transit guideway (train, light rail)• Airports• Appurtenant features, such as

Park and Ride FacilitiesOn-ramps, Off-ramps And OverpassesHigh-occupancy Vehicle LanesTransit Stations

Not "maintenance“ (pavement resurfacing, painting bridges, replanting) Not mitigation (sound walls or bike lanes)

Call your local public works department or Caltrans District Office.

Page 7: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Related Transportation Facility

Construction began after January 1, 1990; OR

Not yet under constructiona) But is included in an adopted State Transportation

Improvement Program (STIP) or a locally adopted regional transportation improvement program; and

b) Certified capital outlay program

The RTF must have a adverse impact on the environment.

CEQA compliance must be completed for the RTF.

Page 8: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Related Transportation FacilityApplicant describes the RTF

Applicant establishes adverse environmental impact CEQA documents, Letter from the Lead Agency

Applicant explains what mitigation was required by law Exemptions Mitigated Negative Declarations

Applicant demonstrates connection between EEMP project and RTF

Page 9: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Letter from the Lead Agency

Page 10: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

EEMP ProjectEEMP project must be different from the RTF. EEMP project must mitigate the adverse environmental impact of the RTF. • Direct or Indirect

• Geographic proximity• Type of benefit

If EEMP project is in or near right-of-way it must

• Be compatible with RTF • Use State design &

construction standards American River ConservancySouth Fork American River Trail

Page 11: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

The Grant Application Package contains four sections:

1. Application Form & Assurances

2. One Page Summary (Write it last!)

3. Project Proposal Narrative

4. Exhibits and Supporting Documents

What to SubmitRequirements for a Complete Application

Page 12: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

1. Application Form & Assurances

Page 13: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

The Grant Application Package contains four sections:

1. Application Form & Assurances

2. One Page Summary (Write it last!)

3. Project Proposal Narrative

4. Exhibits and Supporting Documents

What to SubmitRequirements for a Complete Application

Page 14: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

3. Project Proposal Narrative

Evaluation Criteria

General Criteria:A. Mitigation and EnhancementB. Statewide Project GoalsC. Local Cash ContributionsD. Project Readiness

Project Category Criteria:A. Highway Landscaping and Urban Forestry (HLUF)B. Resource Lands (RL)C. Roadside Recreation (RR)D. Mitigation Projects Beyond the Scope of the Lead Agency (MP)

Page 15: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

General Criteria Questions

General Criteria (45 points)

A. Mitigation and Enhancement (to RTF)

B. Statewide Project Goals (See SGC)

C. Local Cash Contributions / Other Funding Sources

D. Project Readiness (Organizational Capacity)

Page 16: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Statewide Priorities

The California Strategic Growth CouncilSB 732 created the Strategic Growth Council, a cabinet level committee tasked with

coordinating the activities of member state agencies to

• Improve air and water quality• Protect natural resources and

agriculture lands• Increase the availability of affordable

housing• Promote public health• Improve transportation• Encourage greater infill and compact

development• Revitalize community and urban

centers• Assist state and local entities in the

planning of sustainable communities and meeting AB 32 goals

http://sgc.ca.gov/

Page 17: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Project Criteria Questions• Highway Landscape and Urban Forestry• Resource Lands• Roadside Recreation• Mitigation Projects Beyond the Scope of the Lead Agency

City of Cupertino, Stevens Creek Corridor Park

Page 18: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Highway Landscaping and Urban Forestry (HLUF)

Projects to offset vehicular emissions of carbon dioxide byplanting trees and other suitable plants.

(If within the right-of-way EEMP funds can only pay for trees.)

City of San Jose, Coyote Creek Trail

Page 19: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Resource Lands (RL)Projects to acquire, restore or enhance resource lands to mitigate the loss of, or the detriment to, resource lands by the RTF.

Resource lands include natural areas, wetlands, forests, woodlands, meadows, streams or other areas containing fish or wildlife habitat, wildlife corridors, fish passages, and features of archaeological or historical value.

Sonoma County Water Agency, Laguna de Santa Rosa Habitat

Page 20: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Roadside Recreation (RR) Projects to acquire land for – or develop – roadside recreational

opportunities such as parks, greenways, roadside rests, scenic overlooks, trails, trailheads, parks and snow-parks.

Amigos de los Rios, Emerald Necklace

Page 21: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

San Dieguito River Park JPA Horsepark Trail

Page 22: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Mitigation Projects Beyond the Scope of the Lead Agency (MP)

Projects to mitigate the impact of the RTF where the mitigation or enhancement measures are beyond the scope of the lead agency’s ability to effectuate.

City of Visalia, Valley Oak Restoration Project

Page 23: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

What to SubmitRequirements for a Complete Application

The Grant Application Package contains four sections:

1. Application Form & Assurances

2. One Page Summary

3. Project Proposal Narrative

4. Exhibits and Supporting Documents

Page 24: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

4. Exhibits & Supporting Documents

• Authorizing resolution• IRS letter (if applicable) • Letter from the Lead Agency for the RTF• CEQA Documents for the RTF• Statement of consistency with local,

State/federal plans and list of permits• EEMP Project Cost Estimate• Property Data Sheet w/Proof of Ownership• Timeline • Location map • Site photos • Design Plans or Concept Drawings• Planting Palate (for projects including

plantings)

• For HLUF projects: Letter from certified arborist, professional forester or landscape architect

• Letters of permissions Property ownersO&M agreements Flood Control DistrictUtility AgenciesOther

• Letters of endorsement • For Acquisitions

Acquisition schedule, parcel maps

Letter from Willing Seller Appraisal, purchase agreement Stewardship plan (if available.)

Page 25: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Appendices

• Checklist for what to Submit• Application Form & Assurances• Letter from Related Transportation Facility Lead Agency• Sample Cost Estimate• Property Data Sheet• Sample Resolution Template• EEMP Legislation• Resources for Sustainable Communities• Caltrans District Offices

Page 26: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

EEMP Natural Resources Agency Website:http://www.resources.ca.gov/eem/

• Important Letter to Prospective EEMP Applicants• EEMP Guidelines• EEMP Application• Letter from Lead Agency for the Related Transportation

Facility• Frequently Asked Questions

Page 27: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Environmental Enhancement and Mitigation Program

2011-12 Grant Cycle

Caltrans District Offices

Page 28: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

CEQA for EEMP project• California Environmental Quality Act (CEQA) documents for

EEMP projects must be received by Caltrans prior to being awarded funding. CEQA documents are due by February 2013 in order for the project to be considered at the CTC meeting.

• EEMP Projects without environmental clearance documents will not be considered for funding.

Page 29: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Grant Agreement• Caltrans executes and administers a contract called the

Applicant-State Agreement for each approved grant. The Agreement must be signed within 30 calendar days of issuance.

• Once Agreement is in place the Applicant must submit its first invoice for reimbursement to Caltrans District Office within one year from the date the Agreement was Executed.

• If unable to submit first invoice, Applicant must submit a State of Project Progress, provide assurances the project will be completed by June 2015.

Page 30: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Costs & Payment Requirements

• Payments will be made on a reimbursement basis.Exception: Advances to escrow will be made after the

appraised fair market value is approved by Caltrans.

• Only project related costs incurred during the performance period are eligible for reimbursement.

• Only Direct Costs are eligible. Ineligible costs include:– General administrative (such as telephone, fax, space rental) – Overhead costs (percentage added to other costs) – Endowments (for project maintenance)

• Reimbursements are calculated on “Funds awarded divided by the Total Project Cost”.

Page 31: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Costs & Payment Requirements (continued)

• Preliminary Project Costs (construction plans, appraisals, acquisition negotiations, etc.) are eligible.

• Personnel and Employee Services:– Services directly engaged in project execution are eligible costs.– Costs must be computed according to Applicant’s prevailing wage or

salary scales, may include fringe benefit costs as vacations, sick leave, Social Security contributes.

– Costs charged must be computed by actual time spent on project.– Support all costs by time and attendance records during work

performance.

• Consultant Services– Costs of Consultant services necessary for the project are eligible.

Page 32: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Costs & Payment Requirements (continued)

• Construction Equipment– Review page 30 of the Guidelines

• Construction Costs– All construction activity costs from site prep, to the completion of a

structure or facility is eligible.

– Trees, supplies, and materials are eligible.

– However, reimbursement for the cost of vegetation planted within public road right-of-way is limited to trees.

Page 33: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Development Project Cost EstimateProject Elements(SAMPLE ONLY) Unit Price Units* Quant.

Total Project Costs EEMP Grant

Applicant Match

Funding Source (specify)

Funding Source (specify) In Kind Donations

PRE-CONSTRUCTION (not to exceed 25% of grant)

Direct Project Management & Administration

Staff Time Incidental Charges ConsultantsSubtotal

Planning, Design & Permitting Staff Time Consultants Permit CostsSubtotal CEQA Compliance Staff Time ConsultantsSubtotal

Subtotal Pre-construction Costs (25% of grant)

CONSTRUCTION

Implementation - Contracted

Element 1 - Installed cost (labor & materials)

Element 2 - Installed cost (labor & materials)

Element 3 - Installed cost (labor & materials) Implementation - Applicant Labor

Materials Equipment Amenities

Subtotal Construction Costs

Contingency (not to exceed 10% of grant)

GRAND TOTAL:

Page 34: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Acquisition Costs

• Cost of acquiring real property are eligible• Includes purchase price, appraisals, surveys, preliminary title

reports, escrow fees, and title insurance fees.

• Applicants who propose to acquire property, must sign a “Agreement Declaring Restrictive Covenants” (ADRC)

• Applicants who propose to acquire a Conservation Easement must accept, sign and notarize a “Restrictive Covenant Agreement Declaring Conservation Easement”(RCACE) or add the condemnation language in their Conservation Easement.

Page 35: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Acquisition & Invoice Process

• Please review the Flow Chart handout.

• All invoices along with backup should be mailed to our District EEM Coordinator. (see Contact list handout)

• All acquisitions require the following documents.– ADRC/RCACE with notarized signature– Preliminary Title Report and current appraisal– Escrow Instructions and Final Invoice (using Invoice format

on prior slide)– Agreement Exhibit D & Remarks and Covenants– Final report of Expenditure

Page 36: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Acquisition Cost EstimateProject Title:

Assessor’s Parcel Number(s):

Acreage Fee Title or Easement

Willing SellerName and Address

ACQUISITION COST ESTIMATE

Total Costs EEMP Grant Applicant Match

Other Sources of Funds(specify by name)

Estimated Fair Market Value of property

Relocation Costs

Preliminary Title Reports, Appraisal

Escrow Fees, Title Insurance, Closing Costs

Surveying (limited to boundary line adjustment)

Direct costs (staff and consultants) – limited to $10,000 per grant

Contingency (Not to exceed 10% of total grant)

Other (Specify)

Grand Total

Page 37: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Steps for an EEMP Project

After a fully executed Applicant-State

Agreement is in place and funds are encumbered:

Page 38: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Caltrans EEMP Website: http://www.dot.ca.gov/hq/LocalPrograms/EEM/homepage.htm

Forms and information for Contract Administration

• Invoice Format• Invoice Flow Chart• ADRC/RCACE• Scope Change Request• Final Report of Expenditures• Policy & Procedures• Previously Funded Projects• District Contact List• FAQ’s• Status of On-going projects American Rivers, Deer Creek

Page 39: Environmental Enhancement and Mitigation Program 2011-12 Grant Cycle Environmental Enhancement and Mitigation Program 2012-13 Grant Cycle

Contact Information

Questions regarding the EEMP Guidelines and application process

should be directed to:

California Natural Resources Agency Attn: EEMP Coordinator

1416 Ninth Street, Suite 1311Sacramento, CA 95814

(916) [email protected]

Questions related to administering an EEMP grant project can be obtained

from:

California Department of Transportation

Division of Local AssistanceAttn: EEM Program Coordinator

1120 N Street, Sacramento, CA 95814 916-653-8450