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AIDE MEMOIRE ETHIOPIA IMPLEMENTATION SUPPORT MISSION FOR AFRICA STOCKPILES PROGRAMME – Project 1 (ASP-P1) – P105711/TF090543 September 26 – 30, 2011 I. INTRODUCTION AND ACKNOWLEDGEMENTS An implementation support mission of the Ethiopia Africa Stockpiles Programme (ASP) was conducted in Addis Ababa from September 26 to 30, 2011. 1 This mission was the first after ASP restructuring was approved by the World Bank’s Executive Board of Directors in June 2011. The mission’s objectives were to i) discuss changes introduced through the recent ASP restructuring; ii) discuss project implementation progress since the last supervision mission 2 ; iii) agree on a consolidated Project Work and Procurement Plans for the remaining project period; iv) assess ways to support the Government of Ethiopia (GoE) in finalizing the bid process for the disposal contract; v) review progress in the preparation of the Country Environmental and Social Assessment (CESA) for safeguarding and removal of obsolete pesticides and the Environmental and Social Impact Assessment (ESIA) for the construction of a new pesticide store; vi) review the linkage between ASP and the recently launched Pesticide Risk Reduction Programme; vii) discuss options to bridge the funding gap for the removal of obsolete pesticides and associated wastes; and vii) follow up on ASP compliance with fiduciary and safeguard polices. The mission wishes to thank the GoE, in particular Ato Fikre Markos (Deputy Director of the Animal and Plant Health Regulatory Directorate) of the MoA, and Dr Tesfaye Alemu (Senior Expert, International Financial Institutions Cooperation Directorate, MoFED) for their full support and cooperation as well as the ASP coordinator Ato Shimelis Hassen and his Project Management Team (PMT) for excellent mission organization. The mission wishes to express its gratitude to H.E. State Minister, Wondirad Mandefro, for his availability during the debriefing meeting and expressing his strong support for ASP. This Aide Memoire summarizes the main findings and agreements reached during, the mission. II. CONTEXT 1 The Mission team consisted of Asferachew Abate (Environmental Specialist and TTL), Gabriele Rechbauer (Senior Environmental Specialist), Shimelis Woldehawariat (Procurement Specialist), Meron Tadesse (Financial Management Specialist) and Dawit Tadesse (Team Assistant). 2 The last supervision mission was held from October 15 to 29, 2010 in Addis Ababa. Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized

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AIDE MEMOIRE

ETHIOPIA

IMPLEMENTATION SUPPORT MISSION FOR

AFRICA STOCKPILES PROGRAMME – Project 1 (ASP-P1)

– P105711/TF090543

September 26 – 30, 2011

I. INTRODUCTION AND ACKNOWLEDGEMENTS

An implementation support mission of the Ethiopia Africa Stockpiles Programme (ASP)

was conducted in Addis Ababa from September 26 to 30, 2011.1 This mission was the

first after ASP restructuring was approved by the World Bank’s Executive Board of

Directors in June 2011. The mission’s objectives were to i) discuss changes introduced

through the recent ASP restructuring; ii) discuss project implementation progress since

the last supervision mission2; iii) agree on a consolidated Project Work and Procurement

Plans for the remaining project period; iv) assess ways to support the Government of

Ethiopia (GoE) in finalizing the bid process for the disposal contract; v) review progress

in the preparation of the Country Environmental and Social Assessment (CESA) for

safeguarding and removal of obsolete pesticides and the Environmental and Social

Impact Assessment (ESIA) for the construction of a new pesticide store; vi) review the

linkage between ASP and the recently launched Pesticide Risk Reduction Programme;

vii) discuss options to bridge the funding gap for the removal of obsolete pesticides and

associated wastes; and vii) follow up on ASP compliance with fiduciary and safeguard

polices.

The mission wishes to thank the GoE, in particular Ato Fikre Markos (Deputy Director of

the Animal and Plant Health Regulatory Directorate) of the MoA, and Dr Tesfaye Alemu

(Senior Expert, International Financial Institutions Cooperation Directorate, MoFED) for

their full support and cooperation as well as the ASP coordinator Ato Shimelis Hassen

and his Project Management Team (PMT) for excellent mission organization. The

mission wishes to express its gratitude to H.E. State Minister, Wondirad Mandefro, for

his availability during the debriefing meeting and expressing his strong support for ASP.

This Aide Memoire summarizes the main findings and agreements reached during, the

mission.

II. CONTEXT

1 The Mission team consisted of Asferachew Abate (Environmental Specialist and TTL), Gabriele Rechbauer (Senior

Environmental Specialist), Shimelis Woldehawariat (Procurement Specialist), Meron Tadesse (Financial Management

Specialist) and Dawit Tadesse (Team Assistant). 2 The last supervision mission was held from October 15 to 29, 2010 in Addis Ababa.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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ASP-Ethiopia was launched in July 2007 with an original closing date of June 30, 2011.

However, after the project launched, a more thorough inventory revealed that 200 tons

more of obsolete pesticides were available. In order to make the originally formulated

PDO achievable, ASP was restructured and the following changes were made:

Original PDO was to “Assist the Federal Democratic Republic of Ethiopia to eliminate

inventoried publicly-held obsolete pesticide stockpiles and associated waste, and

implement measures to reduce and prevent future related risks.”

Revised PDO is to “Assist the Federal Democratic Republic of Ethiopia to eliminate

and/or safeguard inventoried publicly-held obsolete pesticide stockpiles and associated

waste, and develop a strategy for sustainable management of future accumulations.”

The PDO level indicators were revised as follows:

OI 1: Inventoried publicly held obsolete pesticides and associated waste disposed of

and/or safeguarded by the end of the project.

OI 2: A strategy for sustainable management of future accumulation adopted by the

Steering Committee by the end of the Project.

The restructuring has also resulted in a reallocation of proceeds and an extension of the

project’s closing date from June 30, 2011 to December 31, 2012.

III. KEY FINDINGS

Project Implementation Performance: Project implementation has been slow since the

last supervision mission which was conducted in October 2010. One of the most

important reasons attributed to the slow ASP performance was the delay in approving the

Country Environment and Social Assessment (CESA) and Environment and Social

Impact Assessment (ESIA) reports prepared by the project. It was also noted that the

project did not achieve planned activities under the prevention component of the project.

The previous rating of achieving the PDO has been up-graded from Unsatisfactory (U) to

Moderately Satisfactory (MS) - see below for detailed project ratings:

Rating

Progress toward achievement of Project Development Objective (PDO) Moderately Satisfactory (up-graded)

Overall Implementation Performance Moderately Satisfactory

Project Management Moderately Satisfactory

Financial Management Satisfactory (up-graded)

Counterpart Funding Satisfactory

Procurement Unsatisfactory

Monitoring and Evaluation Satisfactory

Public involvement Moderately Satisfactory

Government Commitment Satisfactory

Component A: Inventory Satisfactory

Component B: Safeguarding/Disposal Moderately Satisfactory

Component C: Prevention Moderately Satisfactory

Component D: Project Management Moderately Satisfactory

Compliance with Safeguard Policies Satisfactory

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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The mission agreed that the project’s priorities for the remaining fifteen months are: i) the

timely and satisfactory completion of safeguarding and disposal of 450 tons of obsolete

pesticides; ii) the construction of a new pesticide store in the Kality area; and iii) the

development of a sustainable pesticide management strategy as well as initiating

safeguarding of associated wastes (e.g. empty containers). A revised and up-dated work

plan extracted from the detailed project implementation and monitoring and evaluation

plan for the remaining 15 months is attached in Annex 5. A detailed action plan for the

next five months is provided in Annex 1.

The mission has noted that a close follow-up from the PMT and the Bank is needed to

speed-up project implementation and achieve the PDO within the remaining tight project

completion time.

Implementation performance and the mission’s recommendation related to each of the

project’s components are described below:

Component A: Obsolete Pesticides Inventory

Activities under this component were completed. A detailed inventory of publicly held

obsolete pesticides stocks and associated waste carried out, all data were entered into a

database and validated.

Component B: Safeguarding and/or disposal of publicly held obsolete pesticides

stocks and associated waste

CESA submitted to the Bank for non objection: A draft CESA was prepared and sent to

the Bank’s ASP safeguard specialist in February 2011 for comments. The CESA

stipulated that the MoA has the capacity to safeguard medium and low risk pesticides

stores. The CESA includes an EMP for safeguarding obsolete pesticide before disposal.

During this mission, the final CESA has been submitted to ASPEN for final review and

no objection.

Draft bidding document for safeguarding and disposal has been prepared: The bidding

document for the disposal contract – including equipment for safeguarding of 450 tons

and disposal of approximately 300 tons of identified obsolete pesticide stocks- has been

completed. A final draft bidding document was submitted to the Bank for no objection in

April 2011. The bidding document has been reviewed by the Bank’s Procurement

Specialist, ASP technical consultants and FAO/TSU. The mission noted that the bid

document requires safeguarding of the high-risk MoH store to be done by an international

company. Thus, a separate EMP for the high risk MoH store as previously planned by the

PMT is no longer required.

The mission identified the need for the PMT to up-date the final draft bidding document

to: i) reflect the accurate schedule; ii) to amend the amount of obsolete pesticides to be

included (from initial 250 tons to 300 tons based on review of the unit costs and

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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reallocated budget available for disposal); and iii) to verify adequacy of safeguarding

equipment needed.

Additional funds are required: The mission confirmed that the project funds are only

sufficient to dispose 300 tons and safeguarding 150 tons of obsolete pesticides. The

funding gap for the disposal of these 150 tons of obsolete pesticides is estimated to be

USD 500,0003. With regard to the safeguarding and disposal of associated waste, the

project budget includes the procurement of a mobile shredder and a generator to shred

empty plastic containers. The current budget only allows for very limited piloting of

actual safeguarding and/or disposal of empty containers. The funding gap for

safeguarding and disposing the 433 tons of associated waste excluding contaminated soils

is roughly estimated at USD 2.4 million. The mission agreed on the need to have a more

detailed cost estimate for the safeguarding and disposal of associated waste. The PMT

took the responsibility to prepare the detailed and updated cost estimate in consultation

with FAO, CLI and other experts on this aspect. Such information should be made

rapidly available to MoFED and MoA as well as to the Bank to assess additional

financing options. The GoE intends to organize a donor roundtable in March 2012 where

the ASP achievements as well as a draft strategic pesticide management framework

including container management and associated funding needs for implementation would

be presented. The Bank was requested to facilitate the preparation of such roundtable.

Three hundred ninety five tons of Obsolete Pesticides removed: The mission noted that the long-

awaited disposal of 395 tons of obsolete pesticides (legacy stocks from predecessor FAO

projects) by a CLI contracted company in the UK. The national safeguard team participated in

refresher training on health and safety4 and safeguarded successfully 75 tons of associated waste.

The safeguarding and transportation operation was monitored by two MoA pesticide inspectors

who received technical training. The Environmental Protection Authority (EPA) was notified and

conducted a two days visit at the Gotera site.

Draft ToR for container management prepared: The PMT submitted the ToR for the

container management study to the Bank for no-objection in April 2011. It was noted that

the ToR require some major revisions to reflect the mission agreements on (i) the

immediate procurement of the plastic shredder; (ii) better alignment with the Pesticide

Risk Reduction Programme (PRRP) container management consultancy (aiming to

regulatory national strategy for the management of empty pesticides containers) and (iii)

including pilots for safeguarding of empty containers in priority locations. The

assignments funded by PRRP and ASP are expected to complement each other to

establish a national system of safe collection of empty pesticide containers and

contaminated equipment, decontamination, recycling and safe final disposal. The mission

agreed to launch the immediate procurement of a mobile shredder and a generator. MoA

agreed to request a related recurrent budget for maintaining and operating the shredder

and generator starting from next fiscal year.

3 Unit cost/ton for safeguarding and disposal estimated at 2,750 EUR including packing material, road transportation to

Djibouti port, and maritime transport to EU facility and disposal. Noteworthy, unit costs in EUR may differ depending

on repackaging needs in addition to variations related to total volume of contract and an average EUR/USD exchange

rate of 1.40 has been used. 4 11 safeguard technicians, 5 drivers and 2 ASP PMT field coordinators

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Component C: Reduction of Obsolete Pesticide and Associated Waste Re-

Accumulation

Draft ESIA for the construction of a new pesticide store has been prepared: A final

draft Environmental and Social Impact Assessment (ESIA) for the construction of a

pesticide store in Kality Area/Addis Ababa for temporary storage of imported pesticides

for migratory pests was sent to the Bank’s safeguard consultant in April 2011. The ESIA

has been submitted to ASPEN for no objection in October 2011. The PMT received the

Bank’s non-objection for recruiting a consultant responsible for the store design review

and supervision process in April 2011. A draft bidding document is available but needs to

be up-dated to match the final ESIA conclusions.

Draft ToR for sustainable pesticide management strategy has been prepared: A draft

ToR for sustainable pesticide management has been developed and submitted to the Bank

for comments and no-objection in January13, 2011. Under the restructuring, the

relevance of such strategy has been emphasized. The ToRs will require further input and

improvement from key stakeholders (i.e. PRRP, MoA, FAO, CLI) to incorporate the

container management strategy to be developed by PRRP and international lessons and

good practices. The mission recommended increasing the budget for the assignment by

shifting the budget allocated for the EIA training.

Communication and awareness - Radio and TV messages as well as print materials (brochures, calendars, etc.) have been

developed in January 2011but have not yet been printed/distributed and/or aired. The

mission urged the PMT to follow-up with the print material consultant to finalize the

contract, print the media support and air the audio and TV messages. This will then

trigger the associated training of stakeholders to use and distribute the media support in

the regions.

- A three-day workshop was organized in May 2011 with 45 participants from

Government, private sector and civil societies to raise awareness on the new

proclamation on pesticide registration and control and to validate related draft

regulations.

Capacity building: - Pesticide management training (funded by CLI) was conducted for 29 crop protection

staff from regional offices and commercial farms in December 2010 and a store

management training (funded by CLI) was conducted for 28 pesticide store keepers in

February 2011.

- A two-weeks safeguarding training was conducted by FAO in South Africa for 4

PMT/MoA staff in December 2010.

- PMT’s financial management officer attended 2 weeks WB Financial Management

training in Malawi in November 2010.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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- The mission confirmed that the new PRRP/MoA project (FAO, NL/Wageningen) will

focus on strengthening the legal and regulatory framework for pesticide management

by building on ASP achievements and support. PRRP and ASP linkages have been

identified at institutional level (same stakeholders in Steering Committee and national

stakeholder forum) and at thematic /activity level related to legal/regulatory framework

and development of sustainable container and pesticide management strategy. A

coordination mechanism between MoA’s Pesticide Risk Reduction Programme (PRRP)

and ASP is established and functional.

- The mission reassessed the need for keeping the delayed training on EIA in the work plan

and concluded with the MoA that due to past training by FAO, the schedule for

safeguarding and disposal of obsolete pesticides and the role of EPA, it was decided

that the training could be removed from the work and procurement plans. The training

budget will be reallocated to increase the budget for the sustainable pesticide

management strategy consultancy.

Component D: Project Management

Restructuring: - The amendment to the legal agreement signed by the GoE on July 29, 2011.

Reporting and Monitoring: - Two progress reports (covering July – Dec. 2010 and Jan. – July 2011) were submitted to

the Bank.

Procurement: - The procurement plan was up-dated and received no-objection by the Bank in July 2010.

The mission had a discussion with the project staff on the status of implementation of

the procurement aspect of the project. The implementation status of the project for all

procurement packages was also reviewed with the team. The procurement

management of the project is found to be unsatisfactory. Please see Annex 3 for details.

Financial management - The disbursement of the project proceeds as of September 30, 2011 amounts to USD

628,745 (24 % of total grant of USD 2,620,000). It is the conclusion of this assessment

that there is reasonable adequacy that the FM system provided the necessary reasonable

assurance that Bank loan proceeds are being used for the intended purposes (please see

Annex 2 for details). As a result of the supervision, the project’s FM rating is upgraded to

Satisfactory whereas the FM risk of the project remains as Moderate. However, the

following are key areas that need management attention and follow up:

• Improve the current disbursement trends- i.e. from IDA to the Project,

by sending withdrawal applications with SOEs and necessary

documentation as appropriate at least once per month to avoid the

Designated Account being inactive.

• Internal audit units should be requested to submit their reports on the

reviews they conducted on the project so that the project can follow up

on the findings and donors could see the weaknesses noted.

Project management support / TAD:

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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- The five project management support missions (July 2010 – January 2011, five days

each) provided by an international consultant team funded by the Bank assisted the PMT

in up-dating and refining project management tools as well as finalizing the bidding

document for disposal of obsolete pesticides. The mission noted however that the PMT

would benefit from additional technical and management support. A discussion with CLI

resulted in a general agreement that CLI would fund a Technical Advisor for Disposal

(TAD) for the remaining project implementation period to focus on the disposal process

and compliance monitoring issues. ToRs as well as CVs from existing TADs from other

ASP countries were shared and will be revised before a formal request for direct funding

and contracting will be sent to CLI.

Steering Committee: - The mission urged the PMT to organize the overdue Steering Committee meeting to

present the restructured ASP project and request for approval of the final fifteen month

work plan and procurement. This is expected to enhance project ownership, support and

monitoring by GoE.

Reporting and Monitoring: - The mission reviewed the revised results framework in order to report on progress made

and found that some of the targets had to be refined. The mission notified the PMT that

the next progress report should follow the restructuring results framework (see annex 4).

A comprehensive list of all agreed actions over the next 6 months are in Annex 1. In

addition close follow-up will be maintained by the field based Team Lead for the project.

Next Mission. It was agreed that the next mission would tentatively be held in March

2012.

DISCLOSURE: Under the Bank’s Access to Information Policy introduced on July 1,

2010, the Aide Memoire may be made public, if the client and Bank agree. The Bank and

the GoE confirm their understanding and agreement to publicly disclose this Aide

Mémoire. The disclosure of this Aide Memoire was discussed and agreed with the MoA

represented by His Excellency State Minister Wondirad Mandefro at the wrap-up

meeting held on September 30, 2011, at the MoA, Addis Abeba.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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Annexes

Annex 1: Action Plan

Annex 2: Financial Management Review

Annex 3: Procurement Review

Annex 4: Results Framework

Annex 5: Work Plan

Annex 6: Mission Agenda

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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Annex 1: Action Plan

Action Due Date Responsible

Party

Component A: Inventory

Disclose the CESA through EPA and MoA upon approval

by the Bank.

November 30, 11 PMT/MoA

Component B: Safeguarding/disposal of obsolete pesticides and associated waste

Up-date and finalize Bidding Document for disposal

contract. Informing international hazardous waste

companies of up-coming bid.

November 10, 11 PMT/MoA

Inform MoA Procurement Evaluation Committee and

circulate draft bid document to its members.

November 15, 11 PMT/MoA

Obtain no-objection from the Bank on bidding document. (November

20,11

PMT/MoA

Float bidding document upon approval and disclosure

CESA.

November 25, 11 PMT/MoA

Forward Bid Evaluation Report to the Bank for No-

Objection

February 28, 12 PMT/MoA

Develop EMP for safeguarding low and medium-risk

stores and submit to World Bank for non-objection

(A.Abate) based on the CEA template. Safeguarding with

existing equipment can start upon clearance of EMP.

December 31, 11 PMT/MoA

Revise and submit ToRs for Container Management

Strategy to World Bank (A.Abate) for review and non-

objection

November 10, 11 PMT/MoA

Initiate procurement of international consultant for

Container Management Strategy.

October 31, 11 PMT/MoA

Procure shredder and generator June 30, 11 PMT/MoA

Component C: Reduction of obsolete pesticides and associated waste re-accumulation

Revise and submit ToRs for Sustainable Pesticide November 10, 11 PMT/MoA

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Action Due Date Responsible

Party

Management Strategy) to World Bank (A.Abate) for

review and non-objection

Disclose the ESIA for new store through EPA and MoA Nov. 30, 11 PMT/MoA

Recruit consultant for reviewing design of store and

request rapid up-date of draft bid document

November 21, 11 PMT/MoA

Launch tender process for new store Dec. 15, 11 PMT/MoA

Receive print materials from consultant Nov 25,11 PMT

Contract printing press Dec 5,11 MoA

Receive Printed communication materials from printing

press

Jan 15,12 PMT/MoA

Air radio and TV messages February10, 12 PMT/MoA

Component D: Project Management

Submit updated Work Plan and cost-tables for the

remaining 15 months to the World Bank (A. Abate) for

approval

October 31, 11 PMT/MoA

Send monthly up-date on Action Plan and Work Plan to

World Bank for monitoring purpose

End of each

month

PMT/MoA

Submit updated Procurement Plan to the World Bank

(A.Abate and S. Badisso) for approval

October 31, 11 PMT/MoA

Organise a SC meeting (restructuring, revised work plan,

procurement plan, tender processes, roundtable

preparation, etc.)

Dec. 9, 11 PMT/MoA

Develop preparation plan for donor roundtable scheduled

for March 2012 (thematic, institutional and logistical) and

send to Bank for comments.

November 10, 11 PMT/MoA

Revise ToRs for TAD and request TAD contracting from

CLI

October 17, 11 PMT/MoA

Next Project Implementation Support Mission March 12 WB/PMT

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Annex 2: Financial Management Reviews

WORLD BANK

Africa region

Financial Management Supervision Report

Key Information on the Project

Project Name: Africa Stock piles project

Project ID: P105711

IDA Credit/Grant No.: TF 90543

Implementing Agency: Ministry of Agriculture and Rural Development

(MOARD)

Effectiveness Date: July 13 2007

Closing Date: December 31, 2012

Application Deadline: December 31, 2012

Credit/Grant Amount: USD 2,620,000

Program Duration 5 years and 5 months

Remaining Period to

Closing 1 year and a half

Disbursed Amount: USD 628,745.47 up to September 30 , 2011

Cancelled Amount Zero

Period Covered by Review: From the last mission(June 2010 to September 2011)

Previous ISR Rating: MS Current ISR Rating: S

Previous FM Risk Rating: M Current FM Risk

Rating: M

Executive Summary

A financial management review mission was conducted for the above mentioned project

September 29, 2011. The main objective of the mission was to review the project

financial management arrangements whether they continue to be adequate as designed to

give timely reports which reflect project transactions and whether such reports can

reliably be used for project monitoring and to review the action taken by the PMT with

regards to the action plan of last supervision mission. The FM team made its review at

project coordinating unit (PCU) of MOA.

The review focused on assessing the status and adequacy of the project’s financial

management arrangements and compliance with the legal covenants related to financial

management. Some of the aspects considered in this review include budgeting

accounting, internal control, financial reporting, fund flow management and external

audit and selected sample transaction review at the PCU.

It is the conclusion of this assessment that there is reasonable adequacy that the FM

system provided the necessary reasonable assurance that Bank loan proceeds are being

used for the intended purposes. However, the following are key areas that need

management attention and follow up:

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• Improve the current disbursement trends- i.e. from IDA to the Project, by sending

Withdrawal applications with SOEs and necessary documentation as appropriate

at least once per month to avoid the Designated Account being inactive.

• Internal audit units should be requested to submit their reports on the reviews they

conducted on the project so that the project can follow up on the findings and

donors could see the weaknesses noted.

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ISR FM Rating

On the basis of the issues highlighted, the overall summary rating on the financial

management arrangements of the project is assessed as Satisfactory, which is an

improvement from the previous status of Moderately Satisfactory.

The main reasons underlining the decision made on the rating are the timeliness of the

financial reports and their quality, the audit report being unqualified with only one

weakness of internal control, prompt action on the audit finding and the variance analysis

being conducted on quarterly basis.

The submission of WAs is very discouraging. More than 60% of the budget will be

utilized once the two contracts of obsolete pesticide disposal and store construction are

finalized. Since both contracts are environment sensitive, the finalization of the contract

has so far taken more than a year. The project is advised to submit WAs on monthly basis

even if the amount involved is small.

FM Risk Rating

Following the findings of mission, the Bank team suggests to rate both the Inherent and

Control risks as Moderate as was the case in last mission. The total FM risk rating

therefore will remains as Moderate.

FM Review: Findings and Action Plan 1. Budgeting

The overall EFY 2004 annual budget of the project is prepared and submitted to

MoFED for approval. The amount submitted is Br. 31,166,520. The budgets are

prepared by component and sub-components which are submitted for approval.

We also noted that the PCU prepares and analyses the project performance on a

quarterly basis by sending quarterly progress report to its management and MOA.

This report includes budget utilization and variance analysis. Efforts were also

made to compare budgets with actual expenditures for the purposes of quarterly

FMRs sent to the Bank as well. Therefore we are also satisfied that budget

monitoring/control aspect are well addressed. 2. Accounting

The PCU uses adequate computerized accounting system called peach tree

accounting software to process and journalize the financial transactions. We noted

that transactions were posted to this system as of September 29, 2011.

The PCU has a Finance and Administration officer for the project since

November 5, 2009. The officer has work experience in other Bank financed

projects. The PCU has assigned/recruited an accounting clerk. It was noted that

the Finance and Administration officer got training in November 2010 in Malawi

Institute of Management as was organized by the World Bank. We are pleased to

observe that files of the project are properly and separately kept.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

15

3. Internal Controls

Normal government internal control procedures are in place for the project. In

addition to this, the FM manual covers a wide range of internal control

procedures.

The authorized signatories approve payment vouchers and related documents

before payments are processed. In addition, adequate segregation of duties has

been maintained. There is satisfactory property management and related internal

controls.

Bank reconciliations are prepared on a monthly basis. The latest reconciliation is

for the month ended August 06, 2011.

The internal audit department of MoA has reviewed the documents of the project

in May 2011. Although they have finalized their work, they have not yet issued

their final report. We recommend that the project team should follow up with the

internal audit department to obtain the report. The same should be shared with the

Bank as soon as received.

4. Funds Flow

The mission noted that there were serious delays or lags in disbursement. Since the

project became effective, out of the USD 2.6 million agreed financing, so far only 24%

(USD 628,745.47) has been disbursed to the project, out of which USD 250,000 is an

advance to the designated account. The submission of WA from the project is

unsatisfactory. Only one withdrawal application was sent from January 2011 to date.

The mission was informed that the main reasons that contributed to the lag in

disbursement is the delays in implementation of the project including lag in procurement

process that takes too much time to finalize some of the big procurements. The

restructuring the project has been finalized which is expected to enhance the

implementation of the project. The project should continue to submit WAs frequently so

as to avoid the designated account being inactive.

The Table below depicts the allocated budget versus the disbursement made for the

project so far. The allocation table will change based on the restructuring document.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

16

Table depicting the allocated budget, data as of September 30, 2011

Allocated Disbursed Undisbursed

Category Category

Description USD USD USD

Totals 2,620,000.00 628,745.47 1,991,254.53

1 GOODS 550,000.00 59,750.37 490,249.63

2 CIVIL WORKS 310,000.00 0.00 237,627.15

3

CS SERVICES,

AUDITS 320,000.00 82,372.85 304,625.98

4

DISPOSAL

SERVICES 600,000.00 0.00 600,000.00

5 TRG, WKSHPS 140,000.00 53,296.38 86,703.62

6 OP COSTS 620,000.00 183,325.87 436,674.13

7

UNALLOCATED 80,000.00 0.00 80,000.00

DA-#

Designated

Account 0.00 250,000.00 -250,000.00

5. Financial Reporting

The project has submitted FMRs that were reviewed by the Bank’s FMS. We observed

that there are no reportable weaknesses in the FMRs. The timeliness of the reports have

been significantly improved. We would like to remind the project team that the FMR for

the next quarter ending on October 10, 2011 needs to be submitted to the Bank before

November 22, 2011.

6. External Audit.

The project has submitted the audit report for the year ended July 7, 2010. The

audit report was submitted to the Bank with some delay. The auditors’ certificate

contained unqualified (clean) opinions on the financial statements of the project.

The management letter, which is part of the audit report only reported the failure

to stamp payments with “PAID” rubber stamp to avoid duplication of payments

and they recommended the use of such a stamp. The Project accepted this

recommendation and has started using the stamp. Sample transactions were seen

to verify this.

The project accounts for the FY ended July 7, 2011 has been prepared and finalized. The

project has prepared RVP for inviting auditors acceptable to the Bank. we would like to

remind the team that the audit report of the mentioned period needs to be submitted to the

Bank before January 7, 2012.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

17

7. Counter -part Funding

The Borrower’s contribution to the project has continued to flow through appointment of

staff to the project and the payment of staff salaries and benefits (pension, medical bills),

payment of utilities (including communication services (facsimile, internet, and

telephone), water and electricity. The values/costs of these contributions were not

quantified and reported in reports including the FMRs. It is as such recommendation for

the project that the values of these in kind contributions be reflected in reports.

FM Action Plan Previous Action plan

Issues Agreed Actions By Whom Status

1. There are serious

delays in disbursement

• Submit Was on monthly

basis

PCU

Still

disbursement

lags behind.

WAs are not

being sent on

monthly basis.

2. Obtain the internal

audit report

Contact the internal audit

department on their recent

review of the project fr their

report.

PCU/MOA The

department has

reviewed the

project and the

report has not

been submitted

to date.

3. Implementation and

thus budget utilization

is low Monitor project

implementation and usage of

fund for the project

PCU Project

restructuring

finalized. The

two major

contracts are

expected to

move forward.

4. Submit FMR The 4th

quarter FMR should

be submitted

PCU Submitted

5. Submit audit report to

the Bank

The finalized audit report for

the year ended 7 July 2010

should be submitted to the

Bank

PCU

Submitted

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

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Issues Agreed Actions By Whom Status

New action plan

Issues Agreed Actions By Whom By When

6. There are serious

delays in disbursement • Submit WAs on monthly

basis

PCU

Monthly

7. Obtain the internal

audit report

Contact the internal audit

department on their recent

review of the project fr their

report.

PCU/MOA October 15,

2011

8. Implementation and

thus budget utilization

is low

Monitor project

implementation and usage of

fund for the project

PCU Ongoing

9. Submit FMR The 1st quarter FMR should

be submitted

PCU 22 November

2011

10. Submit audit report to

the Bank

The finalized audit report for

the year ended 7 July 2011

should be submitted to the

Bank

PCU

7 January 2012

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

19

Annex 3: Procurement Review

The procurement management of the African Stockpiles Project was reviewed as part of

the joint supervision and implementation support mission of the Ethiopia Africa

Stockpiles Project (GEF TF090543-ET) from September 26-30, 2011. The mission had

a discussion with the project staff on the status of implementation of the procurement

aspect of the project. The implementation status of the project for all procurement

packages was also reviewed with the team. The procurement management of the project

is found to be unsatisfactory.

Under the updated procurement plan the project has planned for the procurement of

goods, works and consulting services. The status of the implementation of the planned

procurement was reviewed and the findings are provided as follows.

Procurement of Goods: In the updated procurement plan the project has planned to

undertake the procurement of packages of goods which include the supply of

safeguarding equipment and disposal of pesticides, procurement of shredder for plastic

pesticide containers, and printing of outreach materials. Of these the most important

packages are the safeguarding equipment and the disposal of pesticides and disposal

equipment (plastic shredders). These purchases could not be moved since the CESA is

not cleared. The draft bidding document for this particular procurement package was

received in March 2011. Although comments on the draft bidding document were given

by the procurement unit of the country office at the beginning of April 2011 no action has

been taken on the draft bidding document for the safeguarding and disposal of obsolete

pesticides. Although this is the core activity under the project there appears to be no

action being taken by all concerned to clear the CESA and to move the procurement

process of the safeguarding and disposal of the obsolete pesticides.

The mission strongly recommends that appropriate actions should be taken by all

concerned bodies to expedite the procurement processes of the safeguarding and disposal

of pesticides which is important for the attainment of the development objectives of the

project. Moreover, it should be noted that unless appropriate measure is taken

immediately the project is unlikely to complete the disposal of the obsolete pesticides

during the lifetime of the project.

Works: In the updated procurement plan there is only one package of works, i.e., the

construction of a pesticide store. The procurement processes of the pesticide store could

not proceed since it is expected that the design work should incorporate the findings from

the Environmental and Social Impact Assessment Study (ESIA). This is another critical

procurement component of the project and more so which requires more time for

completion. Unless the procurement process for the construction of pesticide store is

given appropriate attention, the design review, the procurement process for the

construction work, and the construction work itself are not likely to be completed within

the lifetime of the project.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

20

Thus the Mission strongly recommends that appropriate actions should be taken to

finalize the ESIA, and to expedite the design review and the procurement process for the

construction of the pesticide store if the construction is to be completed within the life

time of the project.

Consultancy Services: There are about twelve consultancy assignments planned in the

updated procurement plan of the project. Of these PSMS data entry and validation,

preparation of CESA, army worm control and strategy, and hiring of communication

consultant to develop outreach materials are reported to have been completed. Moreover,

the selection and employment of project staff is reported to have been completed except

for the procurement staff of the project. However, the process for the selection of other

consultancy services is not initiated as yet. The initiation of some of the consultancy

assignments, the survey of contaminated containers and selection of appropriate

technology is awaiting the completion approval of the ESIA.

The procurement processes for the consultancy assignments which are provided in the

updated procurement plan have been stalled for the past couple of years or so. The

Mission strongly recommends that some of the issues which are hindering the initiation

of the procurement processes including the completion of ESIA be resolved and actions

taken to initiate and finalize the procurement processes of the planned consultancy

services.

Employment of a procurement officer for the project: The absence of a procurement

staff is one of the reasons for the delay in the implementation of the procurement aspect

of the project. Given the limited time remaining and a number of procurement activities

to be completed the availability of a procurement proficient staff in the project is very

critical for the completion of most of the remaining activities of the project. If the

employment of a procurement staff is not feasible alternative options for expediting the

procurement process have to be sought given the amount of procurement activity to be

carried out during the remaining life time of the project.

Prior Review Thresholds: Upon the review of the prior review thresholds in the Africa

Region all Task Teams were advised to make an amendment to the legal agreement to

reflect the change in prior review thresholds for Goods, Works and Consultancy Services.

It has now been noted that such an amendment to the legal agreement of the African

Stockpiles Project might have not been made for the Ethiopia ASP Project. Under such

circumstances the Mission recommends that either the Task Team Leader should make an

arrangement for an amendment to the legal agreement or the prior review thresholds

which are provided in the financing agreement of the initial project shall apply.

Conclusion:

The planned procurement of goods, works and services under the project have not

moving to date. This is by and large attributed to the completion of two important studies

viz. CESA and ESIA. Since these studies have not been completed the procurement of

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

21

the most critical components of the project has been at a standstill since the effectiveness

of the project.

The procurement of safeguarding equipment and disposal of pesticides, the construction

of pesticide stores, and other critical consultancy services could not be initiated at all

since the foregoing studies are not finalized and cleared by the Bank. The mission

strongly recommends that the CESA and ESIA should be finalized, cleared by the Bank

and give way to the initiation of the procurement processes of goods, works and

consultancy services provided under the project.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

22

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

23

ANNEX 4: Results Framework and Monitoring

ETHIOPIA - AFRICA STOCKPILES PROGRAMME PROJECT P1

Revised Project Development Objective:

Assist the Federal Democratic Republic of Ethiopia to dispose of and/or safeguard inventoried publicly held obsolete pesticide stocks and associated waste, and develop a strategy for

sustainable management of future accumulations.

Cumulative Target Values** PDO Level

Results

Indicators*

Co

re

D=Dropped

C=Continue

N= New

R=Revised

Unit of

Measure Baseline5

Actual through

YR4 YR5

YR6 Frequency Data

Source/Method.

Responsibility

for Data

Collection

Assessment

during mission

09/2011

Indicator One:

Inventoried

publicly held

obsolete

pesticides and

associated waste

disposed of

and/or

safeguarded by

the end of the

project6

X N tons See FN. 0 450 tons of OP

safeguarded/disposed.

Empty container

safeguarded in priority

locations.7

Semi-

annual

Progress reports,

supervision

missions,

disposal

certificate/s

PMU 400 tons of CLI-

legacy OP stocks

safeguarded on

site by national

team and shipped

by international

contractor to the

UK in August

2011.

Indicator Two:

A strategy for

sustainable

management of

future

accumulations

adopted by the

Steering

Committee by the

end of the project.

X

N Qualitative No

strategy

in place

Strategy adopted by

SC8

Semi-

annual

Semi-annual

progress reports,

supervision

missions

PMU

The PMU will

submit the final

draft strategy to

the project SC

which will

adopt it and

include its

decision in the

meeting’s

minutes.

Initial ToRs are

available but need

revision and

alignment with

MoA strategy and

PRRP initiative.

INTERMEDIATE RESULTS

Revised Intermediate Result (Component A): Obsolete pesticide stocks and associated waste prioritized on the basis of risk and available funds

5 Legacy stocks under FAO projects safeguarded and disposed 395 TONS – PMT TO COMPLETE). 6 The final inventory consists of 450 tons of obsolete stocks of pesticides and 343 tons of empty containers and 566 tons of otherassociated waste. 7 Target was refined during this mission (initial Y5 40% and Y6 100%). 8 Target was shifted during this mission to Y6.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

24

Intermediate

Result indicator

One:

Percent of

validated

inventory data

entered into

PSMS

N

Percent 0 100 - - Semi-

annually

Progress reports

and supervision

missions

PMU,

FAO/TSU

Completed.

Intermediate

Result indicator

Two: Approved

CESA available

for use by the

disposal company

N

Qualitative CESA-1

in place

A draft

CESA(CESA-

2) available

CESA

cleared by

the Bank

and

disclosed at

InfoShop

and in-

country

- Semi-

annually

Progress reports

and supervision

missions

PMU / CESA

approved by the

Bank and

disclosed in-

country and in

Infoshop

CESA under final

review.

Revised Intermediate Result (Component B): A final disposal tender and an approved container management strategy

Intermediate

Result indicator

One: A final draft

container

management

strategy

submitted to the

Steering

Committee for

approval

N Qualitative No

strategy

in place

Terms of

reference

available,

consultants

CVs obtained

A final draft strategy

in place and submitted

to the SC for

endorsement9

Semi-

annually

Progress reports

and supervision

missions

PMT/SC

minutes of

decision.

Final ToRs are

available but need

revisions (see

AM).

Revised Intermediate Result (Component C): Reduction of Obsolete Pesticide and Associated Waste Re-Accumulation

Intermediate

Result indicator

One: Two

planned

communication

tools

implemented

N

Number 0 0 1 2 Semi-

annually

Progress reports

and supervision

missions

PMU, ASP

NGO network,

WWF

Radio messages

planned to be

aired during last

quarter Y6.

Intermediate

Result indicator

Two: A final

draft sustainable

management plan

for obsolete

pesticides and

N

Qualitative No plan

in place

Consultative

process started

A final draft strategy

finalized and

submitted to the SC.

Semi-

annually

Progress reports

and supervision

missions

PMU/SC

meeting

minutes.

Initial ToRs are

available but need

revision and

alignment with

MoA strategy and

PRRP initiative.

9 Target was moved during this mission to Y6.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

25

associated wastes

prepared and

submitted to the

SC for

endorsement

Intermediate

Result indicator

Three: A

Pesticide

Registration and

Control

Proclamation

drafted for

submission to

Parliament

N Qualitative None in

place

A Pesticide

Registration

and Control

Proclamation

approved in

Jan. 2010 and

proclaimed by

Parliament in

June 2010.

Workshops

for up-

dating and

merger of

ministerial

directives

into one

regulation

- Semi-

annually

Progress reports PMU/

The PMU will

coordinate the

planned

workshops. The

regulation will

be in a draft

form for

Government’s

future action

Validation WS

conducted in May

2011 with 45

participants.

Completed.

Intermediate

Result indicator

Four:

Availability of

one new storage

warehouse for

pesticide

management

N

Number 0 Design of a

new warehouse

in Kality and

ToRs for

review of

design

- Construction work

completed

End of

project

Completion

report

PMU Draft bid

document

available. SSS

approved for store

design review and

supervision.

Final ESIA sent to

Bank for non-

objection.

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

26

Annex 5: Draft up-dated Workplan October 2011 – December 2012

20

11

20

12

Respo

nsible C

om

pon

ent

C

Act

ivit

y (

A)

Sub-activity (S)

Oct

ob

er

No

vem

ber

Dec

emb

er

Jan

uar

y

Feb

ruar

y

Mar

ch

Ap

ril

May

Jun

e

July

Au

gu

st

Sep

tem

ber

Oct

ob

er

No

vem

ber

Dec

emb

er

Targe

t

compl

etion

dated

ate

Date

comp

leted

Bu

dge

t

A. INVENTORY

AND RISK

ASSESSMENT

A 1. Preparation and

disclosure of CESA

A

Receive approval

10/11

/11

A

CESA disclosure workshop S

20/11

/11

A

Disclosure of CESA S

30/11

/11

B. DISPOSAL AND

SAFEGUARDING

B

2. Procurement of

hazwaste contractor for

ASP stocks

B

Issue tender for disposal S

25/11

/11

B

Evaluate proposals and submit

evaluation report S S

28/02

/12

B

Approval for bid evaluation report S

10/03

/12

B

Award contract S

25/03

/12

B

Contract the hazwaste company/

Signing of contract S

10/04

/12

B Opening of letter of credit S

30/04

/12

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Africa Stockpiles Project-Ethiopia Aide Memoire September 26-30, 2011

27

B

Inspection and final acceptance of

safeguarding equipment

S

10/07

/12

B

3. Implementation of

safeguarding of ASP

obsolete pesticides

B

Recruit field technicians and do

refresher safeguarding training S S

15/04

/12

B

Safeguarding of ASP stocks on

site S S S S S S S S

20/10

/12

B

Transportation of safeguarded

stocks to Major Collection Centres

(MCCs)

S

S S S S S S S 25/11

/12

B

Monitoring of safeguarding

operation S S S S S S S

30/11

/12

B 4. Implementation of ASP

export for disposal

B

Notification process for export of

ASP stocks S S S S S S S S S

25/11

/12

B

Transportation of ASP obstocks

for disposal S S S

30/12

/12

B

Monitoring of ASP stocks

operations/transportation to border S S S

30/12

/12

B 5. Container management

options assessment

Revision and submission to Bank

for non-objection of amended ToR

for container mgt consultant

S 30/11

/11

B Contract container mgt consultant S S S S

30/4/

2011

B

Carry out container management

study and report S S S

15/06

/12

B

Workshop to validate container

mgt study S

30/06

/12

Procure Sheredder

30/06

/11

B 6. Soil contamination

survey

B

Carry out soil contamination

assessment S S S S

20/12

/11

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B

Soil contamination data entry and

validation in PSMS S S S 15/01

/12

B

Prepare preliminary soil

assessment report S S

20/02

/12

C. REDUCTION

C 1. Awareness raising

activities

Receive final version of outreach

materials from the consultant S

S

15/12

/11

C

Contract and Print outreach

materials S S

15/01

/12

C

Distribute printed outreach

material S S

15/03

/11

C

Organise trainings on

implementation of comms strategy S S

20/03

/12

Get quotation from ERTA S

15/11

/11

Obtain waiver from WB to recruit

ERTA by SSS S

25/11

/11

Contract with ERTA S

06/12

/11

C

Broadcast outreach messages by

TV/radio S S S S S S S S S S S

31/12

/12

C Hold awareness raising events S S S S

30/11

/12

C

Monitoring the impact of the

outreach material and messages S

S 7/31/

201

C

2. Preparation of a

pesticide management and

sustainability strategy

Get clearance for TOR consultant

to draft pesticide mgt strategy S 15/11

/12

C

Contract consultant to draft

pesticide mgt strategy (incl.

sustainbty)

S S S S 17/03

/12

C

b. Prepare draft pesticide mgt

strategy and sustainability plan S S

15/05

/12

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C

Hold stakeholder workshop to

review the p. mgt strategy +

sustainability plan

S 20/05

/12

C

Finalize pesticide management

strategy S

15/06

/12

C

Obtain approval of the pesticide

management strategy S

15/07

/12

C 3. Constructing a pesticide

store

C

Contract design review and

supervision consultant for store S

28/12

/11

Design review and amending of

bidding document S

15/12

/11

Disclosure of ESIA S S

15/11

/11

C

Tender for construction contract

for pesticide store S S

20/12

/11

Tender evaluation and contract

award S

21/01

/12

Negotiation and Contract signature S

15/02

/12

C Construction of store S S S S S S S S S

30/11

/12

C

Followup Design review,

amending bidding document and

supervision/monitoring of store

construction

S S S S S S S S S S S S 30/12

/12

D. PROJECT

MANAGEMENT

AND

MONITORING

D 1. Review and maintain

management tools

PC D 1

Maintain workplan, gantt chart,

M&E as necessary S S S S S S S S S S S S S S

15/11

/12

PO D 1

Review procurement progress

against Procurement Plan S S S S S S S S S S S S S

16/10

/12

FO D 1

Submit withdrawal application to

the bank S S S S S S S S S S S S S S S

31/12

/12

FO D 1 Maintain accounts using software S S S S S S S S S S S S S S S 30/12

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D 2. Facilitate WB

supervision missions

PC D 2

Prepare documents and meeting

programme for missions S S

PC D 2

Review and edit draft aide

memoire S S

D 3. Governance and

management meetings

D 3

Hold donour round table

discussion S

PC D 3

Hold project Steering committee

meeting S S S

PC D 3

Hold PMT meetings to review

progress and plans(monthly) S S S S S S S S S S S S S S S

D 4. Auditing

MoA

RD D 4 Carry out internal auditing S

10/07

/12

PO D 4

Contract external auditor for

2010/11 FY S S

Firm D 4

Carry out external audit for

2010/11 FY S S

D 4

Contract external auditor for

2011/12 FY S S S S

D 4

Carry out external audit for

2011/12 FY S

D 5. Reporting

PC D 5

a. Submit biannual progress reports

to WB S S

15/07

/12

PC D 5

b. Submit quarterly reports to

MoARD S S S S S

10/10

/12

PC/Co

ns D 5

c. Prepare and submit final

counterpart contribution report to

ICR to WB and MoARD

S 20/12

/12

PC/F

O D 5

d. Submit to WB quarterly

Financial Monitoring Reports

(FMR)

S S S S S 10/12

/12

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D 5

Prepare Implementation

Completion Report S S

30/12

/12

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Annex 6: Mission’s agenda and participants

Implementation Support Mission September 26– 30, 2011

Agenda

TIME TOPIC PARTICIPANTS

Monday , September 26, 2010

09:00 – 10:00 Briefing with Ato Fikre/ Deputy Director APHRD/MoA Asferachew, Ellen, Gabriele and PMU

Implementation performance and work plan

10:00 – 12:00

Meeting with PMU:

o Discuss on progress report since the last supervision

mission conducted in October 2010,

o Review detailed implementation performance

bottlenecks and time bound action plan with

indicators,

o Review implementation performance per component,

Asferachew, Ellen, Gabriele, PMU

12:00 – 13:30 LUNCH

13:30 – 17:00 o Discuss/ assess linkage with MoA – PRRP

o Discuss on the revised cost table/ budget

o Discuss and approve the project’s work plan for the

remaining project period

Asferachew, Ellen, Gabriele and PMU

Tuesday , September 27, 2011

Procurement evaluation

09:00 – 11:00 o Assessment of procurement progress and approval of

updated procurement plan

Asferachew, Shimelis Woldehawariat,

Ellen, Gabriele and PMU

11:00 – 12:00 o Discuss on the way forward on floating disposal and

store construction bid

Asferachew, Shimelis Woldehawariat,

Ellen, Gabriele and PMU

12:00 – 13:30 LUNCH

Safeguards

13:30 – 17:00 o Review safeguarding aspects,

o Discuss the issues related to approval of CESA and

ESIA for new store construction

Bank team / PMU

13:30 – 17:00 o Financial management review Meron T/ Project finance

Wednesday , Sept. 28, 2011 Public Holyday in Ethiopia / Meskel

Thursday , Sept. 29, 2011

09:00 – 10:30 o Discuss on the possibility of finding additional

funding

Bank team / PMU

10:30 – 12:00 o Visit the site for new store (kality) / CLI legacy store/

MoH store

Bank team / PMU

12:00 – 13:30 LUNCH

13:30 – 17:00 PMT and CL-Ethiopia meeting Bank team / PMU

Friday, Sept 30, 2011

Debriefing meetings

09:00 – 10:30 Discuss on the draft Aide Memoire Bank team / PMU

10:30 – 12:00 Debriefing Deputy Director/State Minister of MoA Bank team / PMU

12:00 – 13:00 LUNCH

14:00 – 15:30 Debriefing to MoFED Bank team / PMU

16:00 – 17:00 Debriefing with acting CD Bank team