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1 European Union cooperation with Ukraine Twinning Project Cycle Management as a key methodology to ensure quality Presentation at the National Academy of Public Administration of Ukraine 27 February 2008 By Rolf Reichert, Monitoring expert and Patrick Mousnier-Lompré, Twinning expert EC-Tacis project “Implementation of Twinning Operations in UkraineThis project is funded by the EU This project is implemented by Human Dynamics Consortium

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European Union cooperation with Ukraine Twinning Project Cycle Management as a key methodology to ensure quality Presentation at the National Academy of Public Administration of Ukraine 27 February 2008 By Rolf Reichert, Monitoring expert and Patrick Mousnier-Lompré, Twinning expert - PowerPoint PPT Presentation

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Page 1: European Union cooperation with Ukraine Twinning

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European Union cooperation with UkraineTwinning

Project Cycle Management as a key methodology to ensure quality

Presentation at the National Academy of Public Administration of Ukraine27 February 2008

By Rolf Reichert, Monitoring expert and Patrick Mousnier-Lompré, Twinning expert

EC-Tacis project “Implementation of Twinning Operations in Ukraine”

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Page 2: European Union cooperation with Ukraine Twinning

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Scope of the Training

Introduction on EU – Ukraine cooperation

Twinning in Ukraine

The Project Cycle Management

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Page 3: European Union cooperation with Ukraine Twinning

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EU Goals

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• To foster cooperation among the peoples of Europe

• To promote unity while preserving diversity and

• To ensure decisions are taken as close as possible to the citizens

Page 4: European Union cooperation with Ukraine Twinning

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EU Technical Assistance to Ukraine

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Page 5: European Union cooperation with Ukraine Twinning

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EU – Ukraine cooperation

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• EU Cooperation with Ukraine started with the independence (1991)

• It was initially focused on supporting the transition towards a market economy and a democratic society governed by the rule of law

Page 6: European Union cooperation with Ukraine Twinning

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EU – Ukraine cooperation

This project is funded by the EU This project is implemented by Human Dynamics Consortium

The assistance to Ukraine took various forms / modalities:

• Transfer of know-how (expertise, training, etc.);

• Financing - on a grant basis - of equipment, works and supplies;

• Macro-financial assistance (contributions to the budget);

Page 7: European Union cooperation with Ukraine Twinning

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EU – Ukraine cooperation

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Priority domains for the transfer of know-how were:• Reform of the state

• Support to entrepreneurship (enterprise restructuring, support to SMEs, development of the financial sector, etc.)

• Support to civil society (NGOs) and local governments;

• Training (managers, former military, etc.);

• Infrastructure (transport, municipal services, etc.);

• …

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EU assistance to Ukraine: Factsheet

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Total amount of assistance, 1991-2006 is appr. € 2.5 billion

Priority sectors:

• Tacis National Program 891.6 mln

• Tacis Nuclear Safety 621.1 mln

• Tacis Cross Border Cooperation 40.2 mln

• Tacis Regional Program 50.0 mln

• Fuel Gap 65.0 mln

• Humanitarian Assistance (ECHO) 20.5 mln

• Macrofinancial assistance 675.0 mln

• Human Rights 5.95 mln

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The Neighbourhood Policy

This project is funded by the EU This project is implemented by Human Dynamics Consortium

In 2004 the EU – Ukraine relationship has entered into a new period with the elaboration of the European Neighbourhood Policy (ENP).

This policy concerns the relationship with countries bordering the EU after the enlargement process of 2004 and 2007, i. e. countries of the Southern Mediterranean rim (from Morocco to Syria) and towards the East of Europe (Ukraine, Moldova, Belarus, Georgia, Azerbaijan and Armenia).

The aim of the ENP is to avoid the emergence of new dividing lines between the enlarged EU and its neighbours and instead to strengthen the prosperity, stability and security of all concerned.

The ENP goes beyond existing relationships to offer a deeper political relationship and economic integration.

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European Neighbourhood and Partnership Instrument (ENPI)

This project is funded by the EU This project is implemented by Human Dynamics Consortium

The technical cooperation between the EU and the Neighbourhood countries is consequently re-focused on a priority objective: to bring closer the legal and institutional systems, so as to facilitate the exchange of ideas, people, goods and services, capital, etc. for the benefit of all.

A new framework for technical cooperation was adopted and entered into force on 1st January 2007: the European Neighbourhood and Partnership Instrument (ENPI).

Together with the Neighbourhood Policy, the use of Twinning and TAIEX, which had been used since 1998 to prepare the accession countries for membership, was extended to the countries of the European Neighbourhood region.

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What is Twinning?

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• Twinning is an institutional building tool and a new form of direct technical co-operation between public bodies of EU Member States and Ukraine that will provide for a transfer of know-how and good practices between public administrations of EU Member States and their Ukrainian counterparts.

• Twinning instrument has proved successful in legislation approximation and introducing public administration best practices in the Member States that joined the EU in 2004 and 2007.

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What is Twinning?

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• Twinning has contributed to the development of a professional network of civil servants between EU Member States and public administrations of countries where Twinning projects were implemented and helped to develop all-round ties between these people, bodies and countries.

• More than a thousand Twinnings have been implemented so far. This mechanism has proved a powerful tool for the preparation of the new Member States for EU accession.

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Twinning Projects per sector in Candidate Countries 1998-2004 (total of 1030)

This project is funded by the EU This project is implemented by Human Dynamics Consortium

0 50 100 150 200 250

Agriculture & Fisheries

Environment

Structural Funds

Consensus & Social Policy

Public Finance & Internal Market

Justice & Home Affairs

Transport, Energy & Telecom

Standardisation

Others 5151

1515

5555

227227

226226

101101

8181

111111

163163

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What is Twinning?

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• One of the key Twinning features is the concept of mandatory results: both the Ukrainian and the EU partner commit themselves to work towards a commonly agreed result, which should be measurable and precise.

• The Member State administration will contribute a team of experienced civil servants, including: A Resident Twinning Advisor (RTA), who will stay full time at the

partner administration (i. e. 1 to 3 years) A large team of experts coming to Ukraine on short-term missions (1-

2 weeks or more for each mission);

• Twinning projects are financed by the European Commission. The Ukrainian partner will contribute to the project with human resources, fully equipped office space, training/ conference venues and facilities, including interpretation.

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The main steps

• Project idea

• Twinning fiche development

• Contract preparation

• Project implementation

• Evaluation

This project is funded by the EU Support to the establishment of the Twinning PAO in Ukraine

Twinning project cycle overview

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Twinning Funding in Ukraine

0

5

10

15

20

25 In M€

Twinning Funding

2006 fundsPre-2006 funds

Estimated amount of funds dedicated to Twinning until 2007:

- Approximately 22 M €

This project is funded by the EU This project is implemented by Human Dynamics Consortium

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The pipeline of twinning projects in Ukraine(1)

The pipeline of projects is the list of projects which are active, at different stages of preparation or implementation, at a given point in time.

The development of twinning projects in Ukraine was initiated in the fall of 2005. As of 15 February 2008, the Ukrainian “pipeline” consisted in 30 projects, of which

7 projects already under implementation;

3 twinning contracts under preparation (the Member State is selected);

11 Twinning project fiches under preparation;

9+ concepts for projects are being considered.

This project is funded by the EU This project is implemented by Human Dynamics Consortium

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The pipeline of twinning projects in Ukraine(2)

Projects currently under implementation:

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Beneficiary Administration Twinning projects under implementation / Title State Aviation Administration of Ministry of Transport and Communications of Ukraine (SAA)

Harmonisation with EU norms of the legislation and standards of Ukraine in the field of Civil Aviation

National Electricity Regulatory Commission of Ukraine (NERC)

Regulatory and Legal Capacity Strengthening of Energy Regulation in NERC

Antimonopoly Committee of Ukraine Strengthening the enforcement of competition law and policy in Ukraine

State Committee for Technical Regulation and Consumer Policy (DSSU)/Norms and Standards Committee of Ukraine

Strengthening of Standardisation, Market Surveillance, Metrology and Legal Metrology, Conformity Assessment and Consumers Policy in Ukraine

National Space Agency of Ukraine (NSAU) Boosting Ukrainian space cooperation with the European Union

Control and Revision Office of Ukraine (KRU) Assistance to the State Control and Revision Service (KRU) in introducing Public Internal Financial Control(PIFC)

National Accreditation Agency of Ukraine (NAAU)

Strengthening of the National Accreditation Agency of Ukraine (NAAU)

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The pipeline of twinning projects in Ukraine(3)

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Beneficiary Administration Twinning projects in the contract drafting phase - Title

Ministry of Transport and Communications of Ukraine (MinTrans)

Support to Transport Policy Design and Implementation

Ministry of Transport and Communications of Ukraine (MinTrans)

Support to the Strengthening of Road Freight and Passengers Transport Safety

Ministry of Interior of Ukraine (MoI)Introduction and Development of Quality Management within the Ukrainian

Police

Beneficiary Administration Twinning Fiche being developed / Title

State Customs Service of Ukraine (Customs) Development of Post-Audit Control

National Electricity Regulatory Commission of Ukraine (NERC)

Strengthening of the Administrative and Legal framework in the field of Gas Regulation in Ukraine

National Bank of Ukraine (NBU)Capacity building for banking supervision: a SWAP based financial sector project

for National Bank of Ukraine

National Bank of Ukraine (NBU)Capacity building for central banking: a SWAP based financial sector project for

National Bank of Ukraine

Ukrtransnafta/Ministry of Fuel and Energy of Ukraine/ (MoFE)

Capacity Building of Oil Stock Agency

Ministry of Agrarian Policy of Ukraine (MoAP) Approximation and enforcement of WTO SPS standards

Other projects under preparation (contract drafting phase, preparation of a twinning fiche) – the list is illustrative and not exhaustive.

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What Does it Take to Twin?

• It takes two

• Open-mindedness

• Understanding

• Human resources

• Time

• Common language

• Propensity to invest for the future

• Mission

• Humour

This project is funded by the EU This project is implemented by Human Dynamics Consortium

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Project Cycle Management - Introduction

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• A methodology for the preparation, implementation and evaluation of projects based on the Integrated Approach (IA) and the Logical Framework Approach (LFA)

• IA- The continuous examination throughout all project phases

• LFA- mandatory methodology for all EU projects

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PCM REQUIRES

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• Active participation of key stakeholders

• LFA to support a number of key assessments / analyses incl. stakeholders, problems,objectives + strategies

•Incorporates key assessment criteria requires production of good-quality key documents to support decision-making

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The 6 Phases of the Project Cycle

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• Programming – focus for assistance ?

• Identification – relevant project concept

• Formulation – project design/ financing Pr.

• Financing Decision – Tender/Contracting

• Implementation – results to be achieved

• Evaluation – Systematic Assessment

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Levels of the project description

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Broad development impact to which the project contributes at national / sector level

The development outcome at the end of the project – includes benefits to target group(s)

The goods and services delivered by the project which are largely under management control;

The tasks (work programme) that need to be carried out

Overall objective

Project purpose

Results!

Activities

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Vertical logic

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Pre-conditions

Project Description

Verifiable indicators

Sources of verification

Assumptions

« For each level of the intervention logic, if results are delivered and assumptions/pre-conditions hold true, then ... »

Activities

Results

Project purpose

Overall objective

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Horizontal logic

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Project Description

Verifiable indicators

Sources of verification

Assumptions

Activities

Results

Project purpose

Overall objective

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Monitoring

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Monitoring

Allows a continuous adaptation if problems arise or if context

changes

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Assumptions

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• External factors which would affect the progress or success of the project BUT OVER WHICH THE OPERATION MANAGER HAS NO DIRECT CONTROL

• Examples: Changing Policy, Partner Capacity,

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OVIs

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Objectively Verifiable Indicators

Measurable indicators that show whether or not results/objectives

have been achieved

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Adaptation

This project is funded by the EU This project is implemented by Human Dynamics Consortium

• The on-going monitoring is an early warning instrument which allows the identification of necessary adaptations e.g. re-allocation of resources in due time and suggests changes to the decision-makers to keep the project on track to achieve the MANDATORY results and finally the Project Purpose

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Evaluation

This project is funded by the EU This project is implemented by Human Dynamics Consortium

Periodic assessment of the

1. Relevance – qual. of planning/adaptation

2. Efficiency – do activities lead to results

3. Effectiveness- can project purpose be achieved

4. Impact – Effect for wider environment

5. Sustainability – continuous benefits of project in the context of the stated objectives.

Page 32: European Union cooperation with Ukraine Twinning

3232This project is funded by the EU This project is implemented by Human Dynamics Consortium

Questions?Thank you!

Presentation prepared by

J. Zakonyi, R. Reichert and P. Mousnier-Lompré

EC-Tacis project “Implementation of Twinning Operations in Ukraine”