2 Excel 2010® Business and Personal Finances

How can Excel 2010 help you create data and content in a worksheet?

2 Lesson 2: Create Data and Content

Excel 2010 has many automated tools and commands that will help you create data and content in a worksheet.

2 Lesson 2: Create Data and Content

• How do I edit, find, and replace cell contents?• What are AutoSum, AVERAGE, MIN, and MAX?• How do I move and copy cells?• How do I delete a column or row?• How can I use the Fill handle tool?• Why should I insert a hyperlink?• What vocabulary words should I review?

View This Presentation to Answer the Following Questions:

2A budget is an estimate of income and expenses over time.

Lesson 2: Create Data and Content

In a typical budget…

expenses fill cells in the left column,

and amounts occupy cells to the right.

2Each cell in a worksheet can contain…

Lesson 2: Create Data and Content

Enter and edit data directly in any cell or you can use the formula bar.

After you have keyed data into a cell, press Enter to move to the cell below.

words

or numbers

2

You can also click a cell and edit the contents in the formula bar.

To edit the contents of a cell, double-click the cell and insert the new data.

Lesson 2: Create Data and Content

2To clear, or empty, the contents of a cell, use the Clear Contents button.

Lesson 2: Create Data and Content

You can also press Delete to clear the contents of a cell.

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If you want to replace the contents of a cell with a different phrase or number, use the Find and Replace dialog box.

Find and Replace will find all the cells that match the old content and replace it with new content.

2AutoSum, AVERAGE, MIN, and MAX are built-in formulas called functions.

Lesson 2: Create Data and Content

The AutoSum function adds values in rows or columns.

Click the AutoSum drop-down arrow to access the AVERAGE, MAX, and MIN functions.

2The AVERAGE function finds the numeric average of a list of cells.

Lesson 2: Create Data and Content

The MAX function identifies the largest number in a group of selected cells.

The MIN function identifies the smallest number in a group of selected cells.

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To move and copy cells, use the Cut, Copy, and Paste commands.

The Cut command cuts cells and places them on the Clipboard.

The Paste command pastes cells from the Clipboard to the worksheet.

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Instead of deleting the contents of a cell and rekeying them into a new place, you can simply move the cell.

Select the cells you want to move, then click the cell’s edge and drag the cells to their new location.

2How can a budget help you manage your money?

Academic Skills Check

Answer:A budget can help you manage your money by keeping track of your income and expenses, so you don’t spend money you don’t have.

Lesson 2: Create Data and Content

2How can identifying fixed costs help you estimate how much you might spend over a year?

Answer:You can anticipate future costs by tracking past costs.

Lesson 2: Create Data and Content

Academic Skills Check

2What function adds the values in a worksheet’s row or column?

Tech Check

Answer:The AutoSum function adds the values in a row or column.

Lesson 2: Create Data and Content

2How do you find the numeric average of a list of cells?

Tech Check

Answer:Use the AVERAGE function to find the numeric average of a list of cells.

Lesson 2: Create Data and Content

2To delete the contents of a row or column, select the row or column and press the Delete key.

Lesson 2: Create Data and Content

When you delete a row or column, both the contents of the cells and the cells themselves are removed from the worksheet.

2You can also insert new rows and columns between existing rows and columns.

Lesson 2: Create Data and Content

Inserting new rows and columns allows you to add months or items to a budget.

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Be careful when you insert or delete a cell.

The cells around the inserted or deleted cell shift.

The data may no longer line up with the column or row headings.

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To copy one cell’s contents into several cells at once, use the Fill handle.

Sometimes you may want to insert the same contents into many different cells.

For example, a bill may cost the same every month, or you may want to copy a formula across multiple cells.

2 Lesson 2: Create Data and Content

Add a hyperlink to link related files so that you can easily access them.

If a part of your worksheet references another file, you can insert a hyperlink that will open the file when you click a link in your worksheet.

2What are some of the reasons you might need to add rows or cells to a budget?

Answers may include:Insert rows or cells to a worksheet to add months and more expense and income items to a budget.

Lesson 2: Create Data and Content

Academic Skills Check

2What happens to surrounding cells when you delete an old cell or insert a new one?

Answer:The cells around the inserted or deleted cell shift, so that data may no longer line up with column or row headings.

Lesson 2: Create Data and Content

Tech Check

2How do you insert the same content across multiple cells?

Answer:Use the Fill Handle to insert the same content across multiple cells.

Lesson 2: Create Data and Content

Tech Check

2How do you make a part of your worksheet link to a related part in a different worksheet file?

Answer:Insert a hyperlink that will open the file when you click on it.

Lesson 2: Create Data and Content

Tech Check

2 Lesson 2: Create Data and Content

Vocabulary Review

function

A built-in, or preset, formula that is used to solve an equation.

2 Lesson 2: Create Data and Content

Vocabulary Review

AutoSum

A function used to add values in rows or columns.

2 Lesson 2: Create Data and Content

Vocabulary Review

MIN

A function used to identify the smallest value in a group of cells.

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Vocabulary Review

MAX

A function used to identify the largest value in a group of cells.

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Vocabulary Review

cut

To remove data, usually for the purpose of pasting it somewhere else in a worksheet.

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Vocabulary Review

paste

To place previously cut or copied data into a worksheet.

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Vocabulary Review

Clipboard

Where cut or copied data is stored so that it can be copied into a different location in a worksheet.

2 Lesson 2: Create Data and Content

Vocabulary Review

hyperlink

A link in a worksheet to a Web page or to a different worksheet in another file.