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Creating World Class Procurement Processes through SAP Solutions SAP Sourcing - Optimise your Procurement & Sourcing Processes

Excelerated Sourcing, SAP Sourcing Overview

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Excelerated Sourcing assists organisations running SAP in become best-in-class procurement functions through our advisory, implementation and optimisation services. Our focused services will enable an organisation to increase control and compliance in the end to end process which will lead to increased cost reduction and improved measurable and sustainable performance.

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Page 1: Excelerated Sourcing, SAP Sourcing Overview

Creating World Class Procurement Processes through SAP Solutions

SAP Sourcing -Optimise your

Procurement & Sourcing Processes

Page 2: Excelerated Sourcing, SAP Sourcing Overview

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Agenda

IntroductionsOverview of SAP Sourcing SAP Sourcing Functionality Overview SAP Sourcing DemoSAP Strategy and Futures with Paul HodgsonExcelerated Sourcing – Our ServicesQ&A

Page 3: Excelerated Sourcing, SAP Sourcing Overview

Introductions

Page 4: Excelerated Sourcing, SAP Sourcing Overview

Introductions

Excelerated Sourcing

SAP Services Partner –Procurement

Located in UK

Experienced team with multiple implementations

Speakers for Today

3

Conor MullaneyDirectorExcelerated Sourcing15 years SAP Procurement Implementation experience

Paul HodgsonSAP Solution ConsultantSAP6 years SAP experience

Kevin PointonSenior ConsultantExcelerated Sourcing3 years SAP SourcingImplementation experience

Page 5: Excelerated Sourcing, SAP Sourcing Overview

Overview of SAP Sourcing

Page 6: Excelerated Sourcing, SAP Sourcing Overview

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Procurement Trends

Focus on Cost Savings

Importance of Governance

Supplier Risk Management

Sustainability Initiatives

Demand for Rapid Productivity

Page 7: Excelerated Sourcing, SAP Sourcing Overview

SAP Procurement Portfolio Enables the Complete Source to Pay Process

Strategic Procurement

Enables the complete source to contract process and the consistent improvement of strategic sourcing activities

Operational Procurement

Enables the complete procure to pay process from daily requisitions (including spot sourcing) to the order and pay process for all goods and services

Analyze/Strategize

SourceQualify

Negotiate

Award

Requisition or Spot Source

Approve

Assign

Order

Receive

Invoice

Contract

Page 8: Excelerated Sourcing, SAP Sourcing Overview

Extending Value of Business Suite

SAP Sourcing Business Suite 7

Spend Analysis

Spend PerformanceManagement

Page 9: Excelerated Sourcing, SAP Sourcing Overview

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SAP SourcingDelivers the Strategic Source to Contract Process

Effectively Managing Today’s Important Procurement Needs with Rapid Time to Value

Over 400 customers

Complete strategic source-to-contract process

Supplier qualification, development, performance

Enables standard ERP integration

New Intuitive UI

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SAP Sourcing “Source to Contract” Process Enablement

SAP Sourcing

Project & Process Management

Standardize sourcing process: steps, tasks, owners, due dates, etc.

User dashboards Centralize all sourcing

project management

SupplierQualification & Management

Supplier self-registration and self-maintenance

Single entry point for all bid and contract activities

Management of prospective supplier database

Sourcing &Evaluation

Simple to complex RFxevents

Proposal evaluation, scoring, and analysis

Reverse and forward auctions

ContractsRepository & Negotiation

Centralize contracts Contract authoring Standard templates and

clause library Collaboration and

approval workflows

Page 11: Excelerated Sourcing, SAP Sourcing Overview

SAP Sourcing Functionality Overview

Page 12: Excelerated Sourcing, SAP Sourcing Overview

SAP SourcingTaking Innovation to the Next Level

Simple

Strategic

Seamless Seamless Functionality & Services

Short Time to Value & Rapid Strategic Impact

Designed with the Professional & Casual Users in Mind

Page 13: Excelerated Sourcing, SAP Sourcing Overview

SAP SourcingThe Strategic Sourcing Solution Designed for Sourcing Professionals

User Experience

Sourcing Productivity

Supplier Management

Analytics

Contract Management

ERP Integration

Strategic Sourcing

Sourcing OnDemand

Page 14: Excelerated Sourcing, SAP Sourcing Overview

SAP Strategic SourcingDelivers the Strategic Sourcing Process

Enables the strategic sourcing process across all categories of spend

Delivers sourcing strategy and project management capabilities

Manages supplier identification, qualification and on boarding

Provides extensive RFI, RFQ, RFP and Auction tools and templates

Enables effective bid negotiation, evaluation and awards

Drives rapid time to value via On Demand Deployment and ERP integration

Effectively Managing Today’s Important Procurement Needs with Rapid Time to Value

Page 15: Excelerated Sourcing, SAP Sourcing Overview

Sourcing StrategyDelivers Effective Strategy & Project Management

BenefitsCapabilitiesSourcing Strategy Monitor and Track All Projects

Establish Sourcing Process and Methodology

Drive Process Repeatability and Shorter Cycle Times

■ Effective project management and increased visibility

■ Enables best practices for reduced cycle times

■ Effective templates enable better methodology

■ Provide consistent interface for managing the end to end project

■ Drive transparency into sourcing status and next steps

■ Deliver comprehensive reports for insight and visibility

■ Monitor and track all projects,costs and savings

■ Establish process and project governance

■ Create “blueprint” for sourcingmethodology

■ Define project strategy, timeline, owners, and collaborators

■ Configure alerts and reminders for key timeline activities

■ Workbench access to key reports

Page 16: Excelerated Sourcing, SAP Sourcing Overview

Supplier QualificationProvides Effective Identification & On Boarding

BenefitsCapabilitiesSupplier Qualification

■ Simple supplier self-registration and self maintenance

■ Effective identification and on boarding

■ Transparent supplier evaluation

■ Configurable registration providing key information including – business classification, categories supplied, diversity status, insurance certifications, and sustainability criteria

■ Searchable supplier repositoryby range of characteristics

■ Supplier managed profiles, updates and or additions

■ Supplier single point of accessto relevant sourcing events and key information

■ Integration ability to initiate the creation of a supplier in ERP

■ Easy to use supplier registration reduces cycle time

■ Enables fast supplier identification and selection

■ Provides effective management of supplier information

■ Streamlines access to event and centralization of information

■ Delivers effective supplier creation process

Page 17: Excelerated Sourcing, SAP Sourcing Overview

RFX/Auction ManagementProvides Extensive Sourcing Tools

BenefitsCapabilitiesRFX/Auction Management

■ Enables simple to complex RFIs, RFQs, and RFPs

■ Supports Reverse and Forward Auctions

■ Drives robust sourcing processbest practices

■ Streamlines RFX creation and reduce cycle time

■ Enables consistent use and compliance with best practices

■ Drives more effective scoring and bid evaluation

■ Provides ability to manage complex events

■ Supports multiple auction types to enable wide range of strategies

■ Enables insight and transparency to effectively manage auctions

■ Delivers sophisticated sourcing event reporting

■ Create, select RFI, RFQ, or RFP template

■ Extensive libraries inclusive ofschedules, questions, and supporting information

■ Sophisticated multi currencybid scoring and weighting

■ Support for heavy bidding volume with multiple suppliers

■ Flexibility to create many auction types to support different strategies

■ Comprehensive bidding window to manage auctions

■ Full project management status reporting

Page 18: Excelerated Sourcing, SAP Sourcing Overview

RFX/Auction ManagementProvides Extensive Sourcing Tools

Features

■ RFI, RFQ, and RFP ■ Multi-round process supported■ A full range of question types■ Preference setting and multi-level

weights■ Reverse and forward auctions

with different negotiation strategies■ Support for heavy bidding volume

with many suppliers■ Auction flexible disclosure rules and automated extensions

Page 19: Excelerated Sourcing, SAP Sourcing Overview

Negotiate and AwardDrives Effective Bid Negotiations & Awards

BenefitsCapabilitiesNegotiate and Award

■ Enables comprehensive scoringand evaluation

■ Streamlines the negotiate and award process

■ Provides real-time insight and transparency

■ Automated system scoring enabled through complex algorithms

■ Team and collaborative scoring

■ Detailed side-by-side bid comparisons on price and non-price factors

■ Weight scores to establish a total value score per supplier

■ Real-time Q&A discussions with suppliers

■ Flexible auction disclosure rules and automatic extensions

■ Auction real- time count down clock and updates

■ Provides an effective tool to streamline scoring

■ Enables team scoring across a range of stakeholders

■ Drives efficient bid comparisons and evaluations

■ Delivers extensive total and attribute scoring per supplier bid

■ Supports effective collaboration across team members and suppliers

■ Delivers maximum auction enablement and engagement

■ Enables auction status insight and transparency from start to finish

Page 20: Excelerated Sourcing, SAP Sourcing Overview

SAP Contract Lifecycle Management

BenefitsCapabilitiesSupplier Qualification

Enable contract creation from draft to review/approval to execution

Include the right stakeholders and decrease cycle times

■ Integration with MS-Word for draft generation

■ Document management with check-in/out, redlining, version compare, and metadata synchronization

■ Secure document access for third parties via portal

■ Review and approval workflow with document phasing

■ Alerts for expirations or key thresholds

■ Standard integration with SAP ERP-MM for creation of outline agreements and contract execution

■ Captures and reports on all key information by contract type

■ Minimizes legal risks

■ Provides end-user flexibility

■ Leverages a commonly used toolset

■ Allows for internal and external collaboration and accurate contract data

■ Eliminates need for emailing

■ Keeps a complete audit trail of the negotiations process

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SAP Sourcing and the Sourcing Lifecycle

Requests• Emails• Phone calls• Existing systems

Contract Management

Analysis• Spend &

Compliance• Historical

analysis

RFx• Standardize and

automate sourcing process

• Manage items & pricing

• Collaborate participation and scoring

Auctions• Manage items &

pricing• Standardize and

automate sourcing process

Contract Mgt.• Standardize contact

management processes

• Author & negotiate contract documents

• Track & govern amendments / change orders

• Manage renewal process

Sourcing Contracting

Supplier Management

Projects• Enforce standard sourcing processes• Collect project documentation, approvals, savings data, etc.• Report on work in progress, savings to date, etc.

Analysis

Page 22: Excelerated Sourcing, SAP Sourcing Overview

SAP Sourcing Demo

Page 23: Excelerated Sourcing, SAP Sourcing Overview

SAP Strategy and Futures with Paul Hodgson

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SAP Procurement Portfolio –Execution of the Strategy

DEC 1.0

SAP SRM SAP BusinessObjectsSpend Performance

Management

SAP Invoice Management by OpenText *

SAP ERP

ON DEVICE

ON DEMAND

ON PREMISE

TECHNOLOGY

OR

CH

ESTR

ATI

ON

SAP Sourcing OnDemand• Strategic Sourcing• Contract Lifecycle Mgmt• Supplier Management

Relevant mobile apps (shopping cart and contract approvals)

SAP Sourcing &SAP Contract

Lifecycle Mgmt

Supplier Network / Connectivity via Crossgate

SAP Supplier InfoNet(predictive supplier performance mgmt)

New

!

Page 25: Excelerated Sourcing, SAP Sourcing Overview

Our Services

Page 26: Excelerated Sourcing, SAP Sourcing Overview

Complete Procurement Services to TransformProcurement Processes

Qualify&

Strategize

Negotiate &

Award

Procure&

Fulfill

Analyze&

ManagePay Manage

Performance

Contract&

Implement

Source-to-Contract Procure-to-Pay

ADVISORYProcurement Transformation Value AssessmentsSource to Pay Design and Roadmap ConsultingProcurement BPO Advisory and DesignSupplier Enablement ConsultingUpgrade Assessment

IMPLEMENTATION SERVICES – Fixed Priced/Rapid DeploymentSAP eSourcing & SAP SRM IntegrationSAP Spend Performance ManagementSAP Contract Lifecycle Management

SAP OPTIMISATION TOOLSSmartOCI – Consolidated CataloguemyPurchase Duet IntegrationSupplier CSR and Risk Management

Page 27: Excelerated Sourcing, SAP Sourcing Overview

Q&A

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Thank You!

Contact Information