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Executive Committee Meeting
Fort Worden Public Development Authority
Seminar Building 297, Fort Worden
Tuesday, April 17, 2018 | 9 a.m. to 11 a.m.
Public Meeting Agenda:
1. Review of draft April 25 Board Agenda
2. Review March Cash Flow Report
3. 2017 Draft Annual Report
4. Capital Budget Request
5. Makers Square Update
Additional Design Services Request
6. Board & Staff Discussion
Retreat Follow-Up
Master Lease Amendments
Governors Visit/ Revitalize WA
7. Public Comment
Page 1 of 26
AGENDA
Board of Directors Meeting
Fort Worden Public Development Authority
Wednesday, April 25, 2018 | 9:00 a.m. – 12:00 p.m.
Commons B, Building 210, Fort Worden
Regular Board Meeting:
I. Call to Order
II. Roll Call & Staff Introductions
III. Changes to the Agenda
IV. Partner Presentation: Port Townsend School of Woodworking
V. Correspondence
Fort Worden Partners Report
VI. Consent Agenda
A. Review and Approval of Board Meeting Minutes, March 30, 2018
Action: Motion to approve March 30, 2018 Board Meeting Minutes
VII. Review and Discussion of March Financials
A. Staff Report
B. Board Discussion
VIII. 2017 Annual Report
IX. Makers Square Request for Additional Services
A. Staff Report
B. Board Discussion
Action: Motion to authorize Executive Director to execute RAS 04, RAS 05 and RAS 06.
X. Staff Report
A. Washington State Budget Request
B. Property Management System
C. Retreat Follow-Up
D. Governors Visit/Revitalize WA
E. Master Lease Amendments
F. Marketing
XI. Board Reports/Discussion
XII. Public Comment
Page 2 of 26
XIII. Next Meetings
Executive Committee Meeting May 15, 2018
Board of Directors Meeting, May 23, 2018
XIV. Adjourn
Page 3 of 26
4/17/2018Monthly Cash Flow ProjectionHospitality Services
March April May June TOTAL1. CASH ON HAND
232,000 153,474 84,474 54,081
2. CASH RECEIPTSLodging & Services 362,925 325,000 300,000 475,000 1,462,925
(Main Account (Payment- Owed) 0 0 0 0 0
Leases 16,420 8,000 13,500 8,000 45,920
From Advance Deposits 0
Loan or Other Cash Injection 100,000 50,000 50,000 0 200,000
Grants 25,000 25,000
3. TOTAL CASH RECEIPTS 479,345 383,000 363,500 508,000 1,733,845
4. TOTAL CASH AVAILABLE711,345 536,474 447,974 562,081
2,257,874
5. CASH PAID OUT Personnel and Payroll Expenses 316,701 265,000 265,000 270,000 1,116,701
General Operating 233,180 155,000 120,393 163,000 671,573
Furniture-Fixtures-Vehicles 30,000 0 5,500 35,500
Leasehold Improvements 7,990 2,000 8,500 2,000 20,490
Fund/Account Repayment 0
Subtotal 557,871 452,000 393,893 440,500 1,844,264
Loan Principal Payment 0
6. TOTAL CASH PAID OUT 557,871 452,000 393,893 440,500 1,844,264
7. CASH POSITION153,474 84,474 54,081 121,581
Difference from previous month report 153,474 19,182
Projected
Page 4 of 26
Previous Month ReportMonthly Cash Flow ProjectionHospitality Services
Feb March April TOTAL1. CASH ON HAND
240,697 232,197 83,197
2. CASH RECEIPTSLodging & Services 250,000 260,000 325,000 835,000
(Main Account (Payment- Owed) 0 0 0 0
Leases 4,500 13,500 8,000 26,000
From Advance Deposits 50,000 50,000
Loan or Other Cash Injection 50,000 75,000 125,000
Grants 0 0 0
3. TOTAL CASH RECEIPTS304,500 323,500 408,000
1,036,000
4. TOTAL CASH AVAILABLE545,197 555,697 491,197
1,592,091
5. CASH PAID OUT Personnel and Payroll Expenses 190,000 325,000 265,000 780,000
General Operating 110,000 138,000 140,105 388,105
Furniture-Fixtures-Vehicles 11,500 8,000 18,800 38,300
Leasehold Improvements 1,500 1,500 2,000 5,000
Fund/Account Repayment 0
Subtotal 313,000 472,500 425,905 1,211,405
Loan Principal Payment 0
6. TOTAL CASH PAID OUT313,000 472,500 425,905
1,211,405
7. CASH POSITION232,197 83,197 65,292
Projected
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DRAFT Fort Worden 10 Year Unified Capital Plan 2018 Update
PDA Priority for
2019-2021
Ref # Lead Project Title Scope of Work Statement Estimated Project Cost State Parks FW PDA 2017-19 Budgeted 2019-2021 proposed Future
Biennium
Future Years
in progress 1 WSPRC Replace Failing
Sewer Lines
This designed and permitted project will replace the sewer lines on the main
campus which have surpassed their expected lifespan.
This project will significantly reduce park maintenance costs.
$ 2,320,000 $ 2,406,000 $ 2,320,000 $ - reappropriate
if needed
$ -
1 3 WSPRC Replace degraded
water distribution
system
This phased project will replace the degraded water system at Fort Worden
State Park with a new system. The existing water system is plagued by
failures and has passed its useful life-span. A new system will meet present
day Department of Health standards and health codes, and the practical
demands of water pressure for visitors and park staff. The first biennium
will address design and permitting. Following bienniums will address
construction.
$ 3,312,000 $ 3,312,000 $ 377,000 $ 1,500,000 2021-2023 $ 1,435,000
2 2 WSPRC Replace Overhead
Electrical Line
This phased project will replace the failing overhead electrical line in the
main campus. Replacing the system will ensure that the park can remain
open and provide a safe experience for visitors. Phase one budgeted in 17-
19, phase two proosed for 19-21.
$ 1,500,000 $ 1,500,000 $ 500,000 $500,000 2021-2023 $ 500,000
3 13 WSPRC Historice roof
replacement
Replace slate roofs on historic buildings including in priority order:
201,305,308 (203 and NCO Row buildings in future years)
$ 2,500,000 $ 750,000 201-23 $ 1,750,000
4 7 WSPRC Historic
Preservation
This project provides repairs to exterior preservation for buildings 298, 225
and the theatre. Anaylsis and design for 298 only. Budget for construction
in future biennium.
$ 2,000,000 $ - $ - $ 500,000 2021-23 $ 1,500,000
5 5 WSPRC Pier and Marine
Learning Center
Improve or
Replace
This project is a partnership with the PDA. Based on the outcome of the
study occurring during the 2015-17 biennium, the first phase of this project
will be to do design and permitting to repair or replace the pier. If repair is
not economically justified, then the pier and learning center will be replaced
to enable continued use as a component of the marine science center
programs.
$ 9,772,000 $ 250,000 $ 734,000 $ - tbd tbd
5 9 WSPRC Boat Launch
Improvements
This project will reconfigure the existing boat launch area to minimize
impacts to near shore habitat, enhance the drift cell, and
improve boater access while reducing maintenance. The project will consist
of three phases - predesign, design, construct - executed over 3 biennium.
$ - rolled into Pier
replacemnet project
$ - $ - tbd $ -
6 22 WSPRC ADA and Safety
Upgrades and
Repairs
Define, design, and implement ADA and safety repairs and upgrades to
existing facilities and grounds assets, including, roadways, sidewalks, stairs,
railings, lifts, and building access. Statewide ADA Compliance project
30000985 participation
$ 2,500,000 $ 500,000 $ 2,000,000
7 6 Housing Areas
Exterior
Improvements
This is a multi-phased project addressing design and construction
improvements to housing areas at Ft Worden including Officer Row and
NCO Row, as well as World War 2 residences area.Work includes roof
replacement, lead abatement/painting, porch repairs, and electrical and
safety upgrading.
$ 10,637,000 $ 2,656,000 $ - $ 1,043,000 $ 9,594,000
Page 1Page 23 of 26
DRAFT Fort Worden 10 Year Unified Capital Plan 2018 Update
PDA Priority for
2019-2021
Ref # Lead Project Title Scope of Work Statement Estimated Project Cost State Parks FW PDA 2017-19 Budgeted 2019-2021 proposed Future
Biennium
Future Years
10 WSPRC Camp Host and
Park Volunteer
Sites
Design and construction improvements to the lower and upper campground
to accommodate camp host and volunteer RV sites.
$ 1,000,000 $ - $ 1,000,000 2021-23 $ -
8 WSPRC Replace Upper
Comfort Station
This project completes the design and construction of a replacement
comfort station. This building, built in the 1960s, has outlived the standard
35 year useful life and needs to be replaced to adequately serve the public.
$ 500,000 $ - $ - 2021-23 $ 500,000
4 WSPRC Campus-wide Fire
Alarm Systems
This project addresses life safety code deficiencies with the campus fire
alarms.
$ 200,000 $ 200,000 $ 200,000 presumed complete
in 17-19
#VALUE!
7 WSPRC Building 201
Rehabilitation
Building 201 is in dire need of a new roof and electrical upgrades. The
second floor is vacant because tiles are falling from the roof. The Building
is leased to CAM but does not have adequate heat, restrooms, insulation,
etc. Without intervention the building could be significantly damaged
within the next 5 years.
Reference #13 $ 6,500,000 2021-23 $ -
11 WSPRC Building 203
Rehabilitation
Renovate building. $ 1,000,000 $ - $ 1,000,000
19 WSPRC Parking Lots The 2008 Site and Facilities Use & Development Plan recommends 4 new
parking areas. Three of the parking areas would be improved over the 10
year capital plan timeline.
$ 1,800,000 $ - $ 1,800,000
12 WSPRC Building 304
Rehabilitation
Renovate building. $ 1,000,000 $ - $ 1,000,000
8 WSPRC Historic Window
Renovation
Participation in 3000881 Statewide-Historic Window Rehabilitiation
project. Buildings 272,275,and 277.
$ 100,000
Page 2Page 24 of 26
DRAFT Fort Worden 10 Year Unified Capital Plan 2018 Update
PDA Priority for
2019-2021
Ref # Lead Project Title Scope of Work Statement Estimated Project Cost State Parks FW PDA 2017-19 Budgeted 2019-2021 proposed Future
Biennium
Future Years
in progress 1 PDA Campus Energy
Upgrade
The PDA has received a $350,000 Commerce grant to install a new campus-
wide building control system to provide automated monitoring and control
of all buildings. The project includes interior and exterior lighting upgrades
to LED systems in most buildings.
$ 1,100,000 $ 1,100,000 $ 1,100,000 $ -
in progress 2 PDA Building 210
Solar Panel
This project installs a new solar photovoltaic system on building 210. A
Commerce grant of $170,000 has been secured. Another grant for $170,000
is pending.
$ 340,000 $ 340,000 $ 340,000 $ -
in progress 3 PDA Glamping and
Restroom and
Bath House
This project was recommended in the PDA's Program Development and
Capital Improvement Plan to design and construct restroom and shower
facilities to support 15 new glamping units behind Building 298.
$ 1,200,000 $ 1,200,000 $ 500,000 $ 700,000
in progress 4 PDA Maker's Square
Building 305
Once this building is vacated, the former Parks Maintenance Shop will be
rehabilitated to serve as a new arts and education facility. The project is in
design development and includes upgrades to the infrastructure serving the
proposed Makers Square redevelopment. 75% of the project funding has
been secured.
$ 14,000,000 Reference project
#1,3,7 **
$ 14,000,000 $ 12,000,000 $ 2,000,000 $ -
in progress 5 PDA Maker's Square
Building 308/324
These two former warehouse buildings are proposed to be renovated as
multi-purpose classroom/workshop spaces to support programs in Makers
Square. Improvements would bring both buildings up to code as assembly
spaces and include electrical, heating, plumbing, insulation and ADA
$ - Reference project
#1,3,7 **
$ - $ - $ - $ -
6 PDA Maker's Square
Building 304
This project is to renovate and reuse the former Bakery as a new culinary
program space. A project feasibility study is underway.
$ 5,247,000 Reference project
#12 **
$ 5,247,000 $ 5,247,000
7 PDA Maker's Square
Building 326
This project includes the interior renovation of USO building. It includes
an electrical upgrade and rewiring of the building to support a dinner club
(catering kitchen) and on stage performances.
$ 500,000 $ 500,000
8 PDA Maker's Square
Building 325
This project is an interior renovation of the former Bandmaster House to
serve as a new artist workspace within the designated Makers Square.
$ 150,000
9 PDA Officer's Row
Houses
This is a multi-phased project addressing interior design and upgrades (new
bathrooms, kitchens and interior finishes) for all houses along Officer's
Row. The PDA will coordinate interior improvements when State Parks
undertakes exterior improvements of Officer Row houses including roof
replacement, lead abatement/painting and porch repairs.
$ 2,400,000 Reference project #6
**
600K per year for 4
years
$ - $ 120,000 2021-23 $ 120,000
Page 3Page 25 of 26
DRAFT Fort Worden 10 Year Unified Capital Plan 2018 Update
PDA Priority for
2019-2021
Ref # Lead Project Title Scope of Work Statement Estimated Project Cost State Parks FW PDA 2017-19 Budgeted 2019-2021 proposed Future
Biennium
Future Years
10 PDA Building 225
Rehabilitation
Building 225 is the largest dormitory on campus and supports large groups
by providing 120 beds. The Building was proposed to be converted to a 50-
unit hotel at a cost of $15,000,000. The PDA anticipates this being a multi-
year project and undertaking some interior room upgrades to all 4 wings and
$ 15,000,000 Reference project #8
**
$ 250,000 2021-23 $ 15,000,000
11 PDA Building 210
Commons Kitchen
Equipment
Replacement and
The servery kitchen equipment is close to the end of its life cycle. This
project would replace outdated commerical kitchen equipment in Building
210 and provide A/V and technology upgrades in the meeting rooms.
$ 750,000 $ 250,000
12 WSPRC / PDA Building 203 This multi-phased project would be done in partnership with State Parks.
Exterior improvements include a new roof and replacement of all
windows.The project upgrades the interior of Building 203 to serve as the
primary group housing unit. The project would be phased, with interior
$ 10,638,000 Reference project
#14 **
$ 10,638,000
13 PDA NCO Row This is a multi-phased project to renovate all of the NCO houses to one and
two-bedroom hotel-style suites. The design of this project is similar to the
renovation of the NCO Row houses at Fort Baker (Cavallo Point) in San
Francisco.
$ 2,500,000 $ 2,500,000 $ 2,500,000
14 WSPRC / PDA Building 298 Potential partnership between State Parks, a new program tenant and PDA. $ 9,000,000 Reference project #7
**
$ 9,000,000
15 PDA Circulation
Spine/ADA
Accessability &
Upgrades
This project was proposed in the PDA's Program Development and Capital
Improvement Plan and envisions designing and installing a shared vehicle
and pedestrian route that connects the bluff east of Building 225 across Fort
Worden Way to and through the proposed Makers Square.
$ 1,900,000 $ 300,000 $ 1,600,000
16 PDA Wheeler Theatre The PDA conducted a feasibility study in 2010 to upgrade the Wheeler
Theater. Improvements include new seating, expanded green room,
restrooms, lighting and HVAC systems
$ 3,500,000 Reference project #7
**
$ 3,100,000
17 PDA McCurdy Pavilion This project proposed improving the lighting, acoustics and includes the
weatherization and upgrading of heating systems in the Pavilion so it can be
used on a year-round basis.
$ 1,500,000 $ 1,500,000 $ 1,500,000
18 PDA Campus-Wide
Replacement of
Doors and Locks
This is a multi-year project to increase security and safety in group housing
and meeting rooms. This project would redesign and implement campus-
wide access controls including ADA improvements to doors and locks.
$ 1,250,000 $ 250,000 2021-23 $ 1,000,000
20 WSPRC / PDA Wayfinding Design and construct wayfinding and facilitiy ID system consistent with
exiting system and historical requirements.
$ 750,000 $ 750,000
Page 4Page 26 of 26