Exel hand book

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  • 1.MICROSOFT EXCEL TUTORIAL HANDOUT Opening Microsoft Excel 1. Click on the START button. 2. Click on PROGRAMS. 3. Click on MICROSOFT EXCEL.The Excel Screen Formula Bar Minimize RestoreClose ButtonsButtonsButtonTitle BarMenu BarStandard ToolbarClose WindowButtonName BoxActive Cell Worksheet Select All ButtonStatus BarSheet Tabs Tab Scrolling ButtonsScroll Bars 1

2. Title Bar:Displays the name of the current program and workbook.Menu Bar: Displays the names of the Excel menus.Standard: Displays the buttons of the most frequently used functions.ToolbarName Box: Displays the coordinates of the active cell.Formula Bar:Displays the contents of the active cell.Status Bar: Displays information about a selected command as well asthe status of certain keys, such as CapsLock and NumLockScroll Bars:Used to move through the worksheet. You can move up,down, left, and right.Select All Button Selects every cell in a worksheet.Sheet Tabs: Displays the names of the worksheets within a workbook.Tab Scrolling Used to scroll through the worksheets in a workbook.Buttons:Worksheet:A single page in a workbook, divided into rows andcolumns. Columns and rows intersect to form cells.Active Cell:The cell surrounded by a border where you enter or editdata.Minimize button:Minimizes the window to a button on the Windowstaskbar.Maximize/Restore: Toggles (switches back and forth) between displaying abuttonwindow in its maximum size and restoring a window to itsprevious size.Close Window Button: Closes the current window.Close Button: Closes the current program. TipMove the mouse pointer over a button on the toolbar and aToolTip will appear. This is the name of the button which givesa brief description of its purpose. 2 3. OPENING AND CLOSING A WORKBOOKOpening A New Workbook:1.Click on the FILE menu.2.Click on NEW.3.Click OKOR1.Click on the NEW button.Existing Workbook:1.Click on the FILE menu.2.Click on OPEN.3.Once the explorer window opens, select the files you wish to open.4.Click OPEN.OR1.Click on the OPEN button.2.Once the explorer window opens, select the file you wish to open.3.Click OPEN.Closing a Workbook: Close button1.Click on the CLOSE WINDOW buttonin the top-right corner of the window.OR1.Click on the FILE menu.2.Click CLOSE.3 4. NAVIGATING THROUGH A WORKSHEETTO MOVE PRESS Left one column [ ] or Shift + Tab Right one column[ ] or Tab To the first column in the worksheet[Ctrl] [ ]To the last column in the worksheet[Ctrl] [ ]To the last column in the row with data[Ctrl] [ ]To the first column in the row with data [Ctrl] [ ]Up one row [ ] or Shift + EnterDown one row[ ] or EnterTo the next worksheet Page [Ctrl] [Page Down]To the previous worksheet Page[Ctrl] [Page Up]Up one screen[Page Up] Down one screen[Page Down]Beginning of worksheet [Ctrl] [Home] To the last cell with data [Ctrl] [End]Left one screen [Alt] [Page Up] Right One Screen[Alt] [Page Down]4 5. Moving Between Worksheets:1.Click on the desired sheet tab at the bottom left of the Excel window.Scrolling Through a Worksheet1.Click on the left, right , up, or down scroll arrows to move one column/row.ORDrag the horizontal or vertical scroll box along the scroll bar to move the windowin the corresponding direction.ORClick the scroll bar (either to the left or right of the horizontal scroll box, or aboveor below the vertical scroll box) to move the window in the direction of the mousepointer.Renaming Worksheets1.Double-click the desired sheet tab.2.Type the new name.3.Press ENTER.TipYou can right-click a sheet tab to insert or deleteworksheets.5 6. Selecting CellsSingle Cell:1. Click on the desired cell. The cell will have a black border, which indicates that this is the active cell.A Range of Cells:Using the Mouse1. Click on the cell in the upper, left-hand corner of the range.2. Move the mouse pointer to the lower, right-hand corner and release.Using the Keyboard1. Click on the cell in the upper, left-hand corner of the range.2. Hold down the SHIFT key3. Click on the cell in the lower, right-hand corner of the range. OR1. Hold down the SHIFT key while pressing the arrow keys. 6 7. Nonadjacent Cells1.Click on the first cell.2.Hold down the CTRL key.3.Click on the remaining desired cells.A Single Row or Column:1.Click on the desired row or column heading.More Than One Adjacent Column or Row: 1. Click and move the mouse pointer overthe desired rows and columns.Every Cell in A Worksheet:1.Click on the SELECT ALL button.Select All button Column C is selected 7 8. CREATING A WORKSHEETEntering Data:1.Select a cell.2.Enter the data.3.Press ENTER or click on thein the formula barEntering a Range of Data:1.Select the cells.2.Enter the date3.Press ENTER.4.Continue until all cells are filled.Editing Data:1.Double-click the cell.OR1.Click on the cell.2.Click on the formula bar.Cancel EnterOR1.Click on the cell2.Press F2.OR1.Click on the CANCEL button in the formulabar to erase data before it is entered. 8 9. CREATING FOLDERSYou can create your own folders to organize your files. You can also create folders within folders.1. Click on the FILE menu.2. Click SAVE AS.3. Click on the CREATE NEW FOLDER button .4. Type the desired name for the folder in the space provided9 10. SAVING A DOCUMENTUse SAVE AS: when you are saving a new document and you need to name it or if you are opening adocument and saving it with a new name. This does not replace the old file.Use SAVE: when you are saving changes made to an existing document. The old information will beoverwritten.Save As:1.Click the FILE menu.2.Click SAVE AS.3.Click on the SAVE IN drop down list to select the drive and folder where youwish to save this document.4.In the FILE NAME text box, type in the name you wish to give this document.5.Select Microsoft Excel Workbook from the FILE TYPE text box.6.Click SAVESave:1.Use the SAVE button or press [Ctrl] [S]10 11. FORMATTING CELLS, ROWS, AND COLUMNSNumbers:Formatting can be done before or after data is entered.1.Select the cell(s)2.Click on the FORMAT menu.3.Click on CELLS.4.Select a format from the CATEGORYlist.5.Click on the number of decimal placesto be used, if applicable.6.Click OK.OR1.Select the cell(s).2.Right-click3.Click on FORMAT CELLS and follow steps 4-6 from above.Cell Alignment:1.Select the cell(s).2.Click on the FORMAT menu.3.Click the ALIGNMENT tab.4.Choose the desired alignment byclicking on the drop down menu inthe horizontal section.5.Click OK.11 12. Change Font:1.Select the cell(s).2.Click on the FORMAT menu.3.Click on CELLS.4.Click on FONT.5.Make changes and click OK.The Formatting Toolbar can also be used to make changes.1.Select the cell(s). ItalicLeft Right Currency Increase Decimal2.Click on the desired button.FontFont Size Bold Underline Center Merge/Center Decrease Decimal12 13. Resize Columns And Rows:Adjust the width of a column:1. Move the mouse pointer to the right of the column heading border until it turns into a double headed arrow2. Click and drag to the border to the right or left.3. Release the mouse at the desired width. OR1. Move the mouse pointer to the right of the column heading border until it turns into a double headed arrow.2. Double-click. The column is automatically resized to fit the widest entry.Adjust the width of Multiple Columns:1. Select desired columns.2. Click on the FORMAT menu.3. Click on COLUMN.4. Click on WIDTH.5. Enter the desired width.6. Click OK. 13 14. INSERTING, DELETING, AND MERGING CELLSInserting Cells:1. Select the cell(s) above or to the left of the cells you want to move.2. Click on the INSERT menu.3. Click on CELLS.4. Click on appropriate selection.5. Click OK. OR1. Select the cell(s) above or to the left of the cells you want to move.2. Right-click.3. Click on INSERT.4. Follow steps 3-5 from above.Inserting Rows and Columns:1. Select a cell to the left of the column or above the row that will be moved.2. Click on the INSERT menu.3. Click on COLUMNS or ROWS OR1. Right-click the column or row heading.2. Follow steps 2-3 from above.14 15. Deleting Cells:1. Select the cell(s) to delete.2. Click on the EDIT menu.3. Click on DELETE.4. Click on appropriate selection.5. Click OK. OR1. Select the cell(s) to delete.2. Right-click.3. Follow steps 3-5 from above.Deleting Rows and Columns:1. Select at least one cell in the column or row.2. Click on the EDIT menu.3. Click on DELETE4. Click on appropriate selection.5. Click OK.Merging Cells:1. Select the cells you want to merge.2. Click the MERGE AND CENTER button on the toolbar. TipClick the Undo buttonto reverse the last change made. Toundo the undo click the Redo button . 15 16. PRINTING WORKSHEETS AND WORKBOOKSPreviewing a Worksheet:To preview the worksheet before you print it, click the PRINT PREVIEW button .To exit the Print Preview screen, click on CLOSE.Setting the Print Area:1. Select the area of the worksheet that is to be printed.2. Click on the FILE menu.3. Click on PRINT AREA.4. Click on SET PRINT AREA.Clearing the Print Area:1. Click on the FILE menu.2. Click on PRINT AREA.3. Click on CLEAR PRINT AREA.Printing:1. Click on the FILE menu.2. Click on PRINT. A dialog box will appear.3. Select the options you wish to change (page name, name of printer, etc.)4. Select the number of copies.5. Click OK. OR1. Click the PRINT button on the toolbar. 16 17. CREATING FORMULASThe following mathematical operators can be used in a formula:^Exponentiation*Multiplication/Division+Addition-Subtraction***Operations should be performed in the order listed above.Entering a Formula:1. Click on the desired cell.2. Type = and the cell names.3. Press ENTER.OR1. Click on the desired cell.2. Type =3. Click on the appropriate cell.4. Enter the desired mathematical operator.5. Repeat steps 3 & 4 until the formula is complete.6. Press ENTER or click on t he on the FORMULA BAR. TipYou can use lowercase or uppercase letters when typing cellreferences.17 18. Copying a Formula:1.Select the cell with the formula you want to copy.2.Point to the fill handle.3.Move the fill handle to the