FA Formats

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FA 01

Alpex Exports Pvt Ltd.New Delhi 110017

Cash Receipt Voucher (CRV)

No. : Dated :_______

Particulars

AmountAccount :XXXXXXX

XXXX.XXRef:. (Description of Accounting head)

Ledger Account xxxx.xx Cr.

Through :Cash in Hand

On Account of:________________________________________________________________________________________

Amount (in words):Rs. ____________________________________________

XXXX.XX

AuthorisedSignatory

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Checked by Verified by

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FA 02

Alpex Exports Pvt. Ltd.

New Delhi 110017

Journal Voucher (JV)

No. Dated : _______

Particulars DebitCredit

XXXXXXX Dr. xxxxx.xx

Ref:.Ledger Account xxxx.xx Dr.

To XXXXXXxxxxx.xx

Ref. Ledger Account xxxx.xx Cr.

On Account of:________________________________________________________________________________________ xxxxx.xx

xxxxx.xx

AuthorisedSignatory


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FA 03


New Delhi 110017

Cash Withdrawal Form

From : (Name of Assistant)

To : FAM

Withdrawal from Bank -------------------------------------------------------------------------

Date Amount Purpose ( estimates against

expense)

Signature

Approval from Designated Authority

Name

Designation

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FA 0 4

Alpex Exports Pvt. Ltd.New Delhi 110017

Cash Payment Requisition

ALPEX

Payment Requisition for (Specify Nature of Expenses)Finance Department

No. :__________

Date :

__________

Employee :

Designation : Department :

Budget Amount : YTD Spent :Balance :

Budget Head :

Date :

Description Ref./CashMemo/Inv. No.

Amount

Total AmountEnclose all documents to support the expenses.

Signature of the Claimant

Approved By

Received Rs.

Accounts Assistant( )

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Signature of the ClaimantChecked By

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FA 05


Cash Payment Voucher (CPV)

No. : Dated :_______

Through : Cash-in-Hand

ParticularsAmountAccount :

XXXXXXX XXXX.XX Ref:.

Ledger Head xxxx.xx Dr.XXXXXXX

XXXX.XXRef:.

Ledger Head xxxx.xx Dr.

On Account of:________________________________________________________________________________________


XXXX.XX

Receivers SignatureAuthorised Signatory

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FA 06


Bank Receipt Voucher (BRV)

No. : Dated :_______

ParticularsAmount

Account :XXXXXXX XXXX.XX Ref:.

Ledger Head xxxx.xx Cr.XXXXXXX (Discount / Expenses) -)

XXXX.XXRef:.

Ledger Head xxxx.xx Dr.

Through :

Bank Name (A/c No.)

On Account of:________________________________________________________________________________________


XXXX.XX

AuthorisedSignatory


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FA 07


New Delhi 110017

Bank Payment Voucher (BPV)

No. : Dated :_______

Through : Bank Name (A/c. No.)


XXXXXXX XXXX.XX

Ref:.Ledger Head xxxx.xx Dr.

XXXXXXX XXXX.XX

Ref:.Ledger Head xxxx.xx Dr.

On Account of:________________________________________________________________________________________


XXXX.XX

Receivers Signature

Authorised Signatory

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FA- 08


Bank Reconciliation Statement (BRS)

Month :-

AMOUNT

BALANCE AS PER BANK STATEMENT A/C (A)

ADD :

1) CHEQUE DEPOSIT BUT NOT CLEARED

DATE Bank Ch.No.

PARTICULARS

(B)-

2) DEBITED BY BANK BUT NOT RECORDED IN BOOK

DATE Bank Ch.No.

PARTICULARS

(C)-

(A+B+C=D)-

Less:1) AMOUNT CREDITED IN BANK BUT NOT RECORDED IN BANK BOOK

DATE Bank Ch.No.

PARTICULARS

(E)

2) CH. ISSUED BUT NOT PRESENTED IN BANK

DATE Bank Ch.

No.

PARTICULARS

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(F)

BALANCE AS PER BANK BOOK (D-E-F)

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FA-9

ALPEX EXPORTS PRIVATE LIMITED

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

PURCHASE ORDER

Purchase Order No. _____

Dated:________________

Name of Supplier Destination:

S.No.

VendorItemCode

Drawing No.

Quantity

UnitofMeasure

PurchasePrice

Amount

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FA 10

AMENDMENT TO PURCHASE ORDER

ALPEX EXPORTS PVT. LTD.B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

AMENDMENT TO PURCHASE ORDER

Amndment No. ________________ Date:_______________

P.O. No. ________________ Date:_______________

To,________________________________________________________________________

Dear Sir,

AMENDMENT

In further reference to our Order No._____ Dated._____ , asmentioned above, the following amendments has been made

by us.The other terms and conditions mentioned in our original orderremains unchanged:

Specifications:

Sl.No

Itemdescription

Specification

Qty U/M Rate(Rs.)

Amount (Rs.)

AsperOriginalOrder

Amended

AsperOriginalOrder

Amended

OriginalOrder

Amended

OriginalOrder

Amended

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You are requested please comply and to deliver theitems/goods at NCAER premises as per agreed deliveryschedule.

Thanking You,

Yours Truly,

( )Authorised Signatory

CC: Finance / Concern Department

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FA 11

ALPEX EXPORTS PVT. LTD.B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

Goods Receipt Note

Sl.No

Date

Specification Quantityas per Amou

nt asper

P.O.

BillNo Dat

e

BillAmoun

t

Remarks

(Ifany)

In.

Purchase

Order

Of

GoodsReceiv

ed

P.O

.

Actu

al

Head of Department ReceiverSignature

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FA 12


Purchase Voucher (PV)

No. : Dated :_______

Ref : (Bill No.)

Partys Name : XXXXXXXX

ParticularsAmountXXXXXXX xxxxx.xxXXXX.XX

Ref:. (Description of Cost Center) (GrossAmount) (Net Amount)

Cost Center (Code) xxxx.xx Dr.(Gross Amount) TDS U/s (if applicable) (-)xxx.xxWCT (if applicable) (-)xxx.xx

On Account of:________________________________________________________________________________________


AuthorisedSignatory


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FA 13


New Delhi 110017

PURCHASE PROPOSAL

Name of the User Section

Purchase Control Index No.With Date

Item Specification

Terms & Conditions Proposed

Inspection of Sample Yes/No Name of the Inspector &Designation

Budget Head Availability of Funds

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FA 14

PURCHASE REQUISITION

Alpex Exports Pvt. Ltd.B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

Name of the User Section

Purchase Proposal Ref No.With Date

Item Specification Qty U/M Rate

Terms & Conditions Proposed

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FA 15


Contra Voucher (CV)

No. : Dated :_______


XXXXXXX XXXX.XX

Account head xxxx.xx Dr.

On Account of:________________________________________________________________________________________


XXXX.XX

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Receivers SignatureAuthorised Signatory


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FA 16


New Delhi 1100 17

Travel Program

Date : __________

Employee : (Employees Name)

Designation : Department :

Budget Amount : YTD Spent :Balance :

Purpose of Journey

Advance Taken : Date :

Departure Arrival Modeof

Travel

StayDays

ContactAddres

sPlace Date &

TimePlace Date &

Time

Note:Office to Arrange Ticket Arranged

Tickets Yes No Tickets YesNo.

From :_________ To_________ From :_________ To_________

From :_________ To_________ From :_________ To_________

( )

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Name of the ApplicantAdmin Dept.

Noted for Office RecordAdmin. Officer

Approved by DG

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FA 18

Alpex Exports Pvt. Ltd.New Delhi 1100 17

Advance Form

Part OneDate:_______________

Name: __________________________________

Amount Requested ( in figures ) : _______________ Currency_______________

( in words ) :___________________________________________________________

Purpose of Required________________________________________________

________________________________________________

Date of Advance Required_____________________________________________

Previous Advance Out Standing Yes/ No(if yes,Pleasemention the amount & reason)

Amount:______________Reason:_________________________________________

______________________________________________________________________

Signature:_

______________

Advance Authorised by:_____________________________________________

Date :

_____________________________________________

______________________________________________________________________

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FA 19

ALPEX EXPORTS PVT. LTD.

Fixed Asset Register for the F.Y

S.No

Nameof

Asset

SubHeadingof Assets

OpeningBalance

Addition During the Year Sale/Disposal/Transfer

BalanceDeparication duringthe Year

Adjt

ClosingBalance as on

31.03.09

QtyAmou

nt QtyAmou

ntDated V. No

PartyName

Location Qty

Amount Dated

Qty

Amount

Qty Amount

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FA 20

To be print on the letterhead of company

PERFORMA INVOICE

P.I./Contract Number:Customer Ref No:Date:

To.

Dear Sir,

We, Alpex Exports Pvt. Ltd. Hereby confirm having sold to your goodselves the following commodity by contract of sale made on the abovedate and on the terms and conditions hereinafter set forth:

Item Qty Unit of Measure

Unit Price Amount DeliveryRemarks

ABC XX Kg XX XXXX

XYZ XX Kg XX XXXX

SUBTOTAL XXXX

Other Charges XOther Taxes XCST @ 2% (Against form C) XVAT 0% X

TOTAL AMOUNT XXXX

Amount (in words):

Terms &Condition

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Packing: Payment: Net 60 daysDestination: Other Conditions:Validity of Offer: 15 days from the date of offer

Please Return this performa Invoice/Sales Contract, stamped & signed along with your purchase order.

For Aplex Exports Pvt. Ltd ACCEPTED AND CONFIRMED

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FA 21

APPLICATION FOR LEAVE

Name (in block letters) __________________ Employee No. ___________________________

Designation___________________________________________________________________

Dates for which leave applied for: From _ ____________________To_____________________

No. of days___________________________________________________________________

Reason of leave applied for _____________________________________________________

Note: In case going out of station, please mention address, telephone, etc.

Place: Signature:Date: Name:

Address:

FOR OFFICE USE ONLY

The leave applied for the above period has been approved

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Signature of Admin Officer Signature of General Manager

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FA 2 2


Stock Purchase Register for the Financial Year

Date

Particulars

MRNNo.

Nameof Item

No.

Purchases

Return

Sale

Transfer

Remarks

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FA 2 3


Stock SaleRegister for the Financial Year

Date

Particulars

Challan No.

InvoiceNo.

ItemNo.

Sale Transfer

Sample

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FA 24



SALES RETURN ORDER

BRANCH: SR No.: Date:

PARTYS NAME:

INV No. DATEITEM

SUPPLIED

QTY RATEVALUE

(Incl Tax)

II MATERIALRETURNED

ITEM QTY RATE VALUE (InclTax)

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SRO CREDIT

SALABLE

SUB STD

NON SALEABLE

III JVADJUSTMENTREJECTED-

NEEDLESPXCONVERTEDTO FINALPRODUCTTOTAL

(This proposal to be supported with Partys Debit Note, without Fail)

Sign of Sales Exe Sign of Stores Incharge

Final Approval by Director

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FA 2 5

ALPEX EXPORTS PVT LTD.NEW DELHI-110017

DESPATCH REQUEST SLIP

Dated:__________

FROM: __________________________________

PARTY NAME: _______ ___________________________

LOCATION: __________________________________

ITEM NAME: __________________________________

QUANTITY: __________________________________

PREFERREDDELIVERY TIME: __________________________________

DESPATCHED (YES/NO) __________________________________

DRIVER NAME: __________________________________

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FA 26



Monthly Expenses Budget

BRANCH: Date:Month:

S.No.

Nature of Expenses Amount

1.

Local Conveyance

2.

Stationery

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3.

Staff Walfare

4.

Office Expenses

5.

Others

Total Fund Requirement

Branch Head Sign by FAM

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FA 27



Debtors Credit Limit

BRANCH: Date:Month:

S.No.

Name ofparty

Outstandingbalance(Rs.)

CurrentCreditLimit(Rs.)

RequiredCreditlimit(Rs.)

Currentcreditperiod(Days)

Requiredcreditperiod(Days)

Reasons forincrease ordecreasethe

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creditLimit

Branch Incharge Sales Executive

FA 28

Alpex Exports Pvt. Ltd.New Delhi 1100 17

Staff Loan Form

Date:_______________

Name: __________________________________

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Amount Requested (in figures ) : _______________

( in words ) : ___________________________________________________________

Purpose of Required ________________________________________________

________________________________________________

Date of Loan Required _____________________________________________

Repayment Schedule: ________________________________________________

Previous Loan Out Standing Yes/ No(if yes,Please mention the amount & reason)

Amount:______________

Reason:_________________________________________

______________________________________________________________________

Signature:_______________

Loan Authorised by: _____________________________________________

Date : _____________________________________________

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Alpex Exports Pvt.Ltd.

FA-29

ASON

Stock Reports-MonthlyBranch wise-In Qty.

S.No.

ItemName

Opening

Purchase

Trff.

ToBranch

SalesReturn

Total

Sales

Trff.FromBranch

Purchasereturn

Total

Closin

gBalance

Consolidate Stock Reports-MonthlyConsolidated-In Qty.

S.No.

ItemName

Opening

Purchase

Trff.ToBranch

SalesReturn

Total

Sales

Trff.FromBranch

Purchasereturn

Total

ClosingBalance

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Alpex Exports Pvt.Ltd.

As on

Debtors Collection ReportsFA-30

S.No. Name Amount in Rupees Aging (month wise)

Opening Sale Payment

Discount/W.off/Short& Excess

Closing OneMonth

TwoMonth

ThreeMonth

FourMonth

FiveMonth

SixMonth

MothaSi

Mon Total

Ag.SlipSale

Ag.BillSale

Sales ManWise

1Name ofparty

2

3

4

Total

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Alpex Exports Pvt.Ltd. FA-31AsonCreditorsReports

Amount in Ruppess Aging (month wise)S.No.

Name

Opening

Purchase

Payment

Discount

Closing

Less than3 Month

More than 3 Monthbutless than 6 Month

More thanMonth

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Alpex Exports Pvt. Ltd. FA-32

As OnBank Position- Cash CreditA/c

AMOUNT(Rs.)

Avaliable Balance in Bank

Cheque received but not

deposited :-1

2

3

Cheque issued but notcleared :-

1

2

3

PDC detail during themonth :-

1

2

3

Wine:-

1

2

WindProject :-

1

2

SolarProject :-

1

2

Detail ofL.C.Name ofClient

Date ofMaturity Amount

1

2

3

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Alpex ExportsPvt. Ltd. FA-33

Month:-

Cash RequirementDetails:-

AlpexSolar Wine Wind

Delhi Mumbai Tripur Ludhinia

Current

Previous

Current

Previous

Current

Previous

Current

Previous

Current

Previous

Current

Previous

Current

Pu

Mont

h Month

Mont

h Month

Mont

h Month

Mont

h Month

Mont

h Month

Mont

h Month

Mont

h MInflows InterestRecivedDividendRecivedRentRecived

Total

Outflow

Payment ofL.C.

Instalmentof T/L

Service Tax

T.D.S

F.B.TAdvance

Tax

P.F / E.S.I

Sales TaxCustomDuty

Excise Duty

Director

Remunerations

Salary

Incentive

Rent

BankInterestBankCharges

Telephone

BusinessPromotionCommissio

n

Travelling

Freight

Proffessional ChargesVechileRunning &Maint.

Electricity

Others

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Total

Shortage offunds

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Documents

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