Facilities Management and

Planning, Engineering and

Building Services and

Procurement

Proposed Structure

Consultation Session 10 July 2018

Women’s and Children’s Health Network

Kaurna Welcome

We would like to acknowledge that this land

we meet on today is the traditional

land of the Kaurna people, and that we

respect their spiritual relationship with

their country. We also acknowledge that the

Kaurna people are the custodians of

the Kaurna land, and that their cultural and

heritage beliefs are still important to

the living Kaurna people today.

Women’s and Children’s Health Network

> Why change is proposed?

> What are the key proposed changes?

> Current organisational structure

> Proposed organisational structure

> Relevant HR Principles

> Employee Assistance Program (EAP)

> Consultation

> Questions

Today

Women’s and Children’s Health Network

> Background

• Changes due to the nWCH Project and

Sustainment works

• Re-align Procurement and Leasing arrangements

within the network.

> This will enable WCHN to:

• effectively manage significant changes in the way

Capital and Minor projects are delivered by

WCHN.

• provide significant efficiencies in combining

Facilities Management and Planning and the

nWCH Project Team.

• align functions to relevant areas.

Why a New Structure

Women’s and Children’s Health Network

CURRENT FACILITIES PLANNING AND

MANAGEMENT STRUCTURE

Manager Facilities Planning

ASO8

Phil Robinson

Executive Director, Corporate

Services

Clinical Lead RN4

Manager, Capital

Projects WCHN

ASO8

SNR Capital Project

Manager AS06

Yellow indicates changes to roles

Women’s and Children’s Health Network

PROPOSED FACILITIES PLANNING AND

MANAGEMENT STRUCTURE INCLUDING

nWCH

Executive Director Corporate

Services

Clinical Lead

Capital

Projects

WCHN

RN4 1.0FTE

Manager Capital Projects WCHN

ASO8

1.0FTE

Director Engagement and

Commissioning Women’s and Children’s

Capital Works nWCHN

1.0 FTE

Communications

Manager Capital

Works

AS07

1.0FTE

Clinical Project

Officer

AHP3

1.0FTE

Clinical Project

Officer

RN3

2 x 1.0FTE

Senior

Administrative

Officer

ASO3

1.0FTE

Executive

Support Officer

AS06

1.0FTE

Senior Capital

Project

Manager

AS06 0.9 FTE

Women’s and Children’s Health Network

Position Surplus to Requirement:

• ASO8 Manager, Facilities Planning.

Change in FTE:

• ASO6 Senior Capital Project Manager to 0.9

FTE from 1.0 FTE.

Change in reporting lines:

• RN4 Clinical Lead Capital Projects to report to

ASO8 Manager, Capital Projects WCHN.

• ASO6 Senior Capital Project Manager to report

to ASO8 Manager, Capital Projects WCHN.

• ASO8 Manager, Capital Projects WCHN dotted

line to Director, Engagement Women’s and

Children’s Capital Works.

Proposed Key Changes – Facilities

Planning and Management

Women’s and Children’s Health Network

CURRENT ENGINEERING AND BUILDING

SERVICES STRUCTURE

Yellow indicates changes to roles

Phil Robinson

Executive Director, Corporate

Services

Strategic Asset Manager

ASO8 1.0 FTE

Vacant Ops

Mgr Assets &

Infrastructure

ASO7 1.0FTE

Admin Co-ord

ASO3

1.0FTE

Admin Co-ord

ASO3

1.0FTE

Project

Officer ASO3

1.0FTE

Maintenance

Officer

WHA302

0.37 FTE

Vacant Project

Officer

ASO6 0.3 FTE

Women’s and Children’s Health Network

PROPOSED ENGINEERING AND BUILDING

SERVICES STRUCTURE

Phil Robinson

Executive Director, Corporate

Services

Strategic Asset Manager

ASO8 1.0 FTE

Vacant Ops

Manager Assets

& Infrastructure

ASO7 1.0FTE

Admin Co-ord

/Reception

ASO3 1.0 FTE

Admin Co-ord

Metro/

Regional Sites

ASO3 1.0FTE

Vacant

Project Officer

ASO5 1.0FTE

Maintenance

Officer

WHA302

0.37FTE

Fire Safety and

Security Officer

ASO5 1.0FTE

Mgr Finance and

Business Support

Leasing Function

ASO7 0.1 FTE

Women’s and Children’s Health Network

Reporting Relationships:

• ASO5 Fire and Safety Officer to report

to ASO7 Operations Manager, Assets

& Infrastructure.

Reclassify:

• Reclassify ASO6 Manager, Finance

and Business Support to ASO7 to

include additional responsibility of

Leasing function.

Proposed Key Changes – Engineering

and Building Services

Women’s and Children’s Health Network

Recruit:

• ASO5 Project Officer.

Position surplus to requirement:

• ASO3 Project Officer - most functions will

be undertaken as part of the ASO5 Project

Officer position and the Fire Safety and

Security Officer position. Invoicing and

accounts payable functions will be

absorbed into both ASO3 Admin Co-

ordinators role.

Women’s and Children’s Health Network

Change to roles:

• Retitle ASO3 Admin Co-ordinator to

Admin Co-ordinator Metro/Regional

Sites.

• Retitle ASO3 Admin Co-ordinator to

Admin Co-ordinator Reception.

Women’s and Children’s Health Network

CURRENT PROCUREMENT STRUCTURE

Yellow indicates changes to roles

Procurement Manager

ASO8 0.6 FTE

Phil Robinson

Executive Director, Corporate

Services

Mgr WCHN

Contracts and

Leases ASO7

1.0FTE

MNG Facilities

Clinical Assets

RN3 1.0FTE

Women’s and Children’s Health Network

PROPOSED PROCUREMENT STRUCTURE

Procurement Manager

ASO8 0.6 FTE

Paul Monaghan

Chief Financial Officer

Contracts Mgr

ASO7 1.0FTE

Manager Clinical

Assets RN3 1.0FTE

Women’s and Children’s Health Network

Reporting Relationships:

• ASO8 Procurement Manager to report

to Chief Finance Officer.

Re-align:

• Re-align leasing function (ASO7

Manager Contracts and Leases), to

role of Manager, Finance and Business

Support.

• Re-title AS07 Manager Contracts and

Leases to Manager Contracts.

• Re-title RN3 Manager Facilities Clinical

Assets to Manager Clinical Assets

Proposed Key Changes – Procurement

Women’s and Children’s Health Network

Relevant HR Principles

> HR Principles apply to

ongoing/permanent, (including employees

on leave/temporary secondment), deemed

in-scope of the restructure process.

> Casual, temporary/contract employees

are excluded from the HR Principles.

> Filling of roles in the new structure will be

in accordance with the HR Principles.

> Unattached employees will be managed in

accordance with the relevant Enterprise

Agreement and Commissioner’s

Determination or Guideline.

Women’s and Children’s Health Network

> Where less roles are proposed selection

will be quarantined to those incumbents

Relevant HR Principles

Women’s and Children’s Health Network

> Confidential free counselling support

> Phone 1300 667 700 to make an appointment

> Counselling available at the following locations:

• Wakefield Street

• Bedford Park

• Salisbury

• Noarlunga

• Regional offices: Clare, Mt Barker, Mt Gambier,

Pt Pirie, Pt Augusta and Whyalla

> A phone counselling service can also be

organised for employees who would prefer that

option.

> More information can be found at Inside

WCHN/Staff Matters/Staff Counselling

Employee Assistance Program

Women’s and Children’s Health Network

> Need more information?

• Phil Robinson, Executive Director, Corporate

Services

• Amelia Falleti, Workforce Operations

Consultant, People and Culture

• Need further assistance - EAP, team

leaders/manager, counsellor, Union

> Consultation closes 23 July 2018.

> Feedback via email to

Amelia.Falleti@sa.gov.au

Where to from here?

Women’s and Children’s Health Network

> Review feedback and make a decision if

to proceed with the structure as proposed

or vary in recognition of feedback

received.

> Inform stakeholders of the decision/s and

the approved structure.

> Implementation of structure:

• Provision of regular information / opportunity

for discussion and feedback.

• Working to HR Principles.

• Paying attention to service delivery during

period of change

Next steps

Women’s and Children’s Health Network

Questions?

Women’s and Children’s Health Network