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Facilities Management and
Planning, Engineering and
Building Services and
Procurement
Proposed Structure
Consultation Session 10 July 2018
Women’s and Children’s Health Network
Kaurna Welcome
We would like to acknowledge that this land
we meet on today is the traditional
land of the Kaurna people, and that we
respect their spiritual relationship with
their country. We also acknowledge that the
Kaurna people are the custodians of
the Kaurna land, and that their cultural and
heritage beliefs are still important to
the living Kaurna people today.
Women’s and Children’s Health Network
> Why change is proposed?
> What are the key proposed changes?
> Current organisational structure
> Proposed organisational structure
> Relevant HR Principles
> Employee Assistance Program (EAP)
> Consultation
> Questions
Today
Women’s and Children’s Health Network
> Background
• Changes due to the nWCH Project and
Sustainment works
• Re-align Procurement and Leasing arrangements
within the network.
> This will enable WCHN to:
• effectively manage significant changes in the way
Capital and Minor projects are delivered by
WCHN.
• provide significant efficiencies in combining
Facilities Management and Planning and the
nWCH Project Team.
• align functions to relevant areas.
Why a New Structure
Women’s and Children’s Health Network
CURRENT FACILITIES PLANNING AND
MANAGEMENT STRUCTURE
Manager Facilities Planning
ASO8
Phil Robinson
Executive Director, Corporate
Services
Clinical Lead RN4
Manager, Capital
Projects WCHN
ASO8
SNR Capital Project
Manager AS06
Yellow indicates changes to roles
Women’s and Children’s Health Network
PROPOSED FACILITIES PLANNING AND
MANAGEMENT STRUCTURE INCLUDING
nWCH
Executive Director Corporate
Services
Clinical Lead
Capital
Projects
WCHN
RN4 1.0FTE
Manager Capital Projects WCHN
ASO8
1.0FTE
Director Engagement and
Commissioning Women’s and Children’s
Capital Works nWCHN
1.0 FTE
Communications
Manager Capital
Works
AS07
1.0FTE
Clinical Project
Officer
AHP3
1.0FTE
Clinical Project
Officer
RN3
2 x 1.0FTE
Senior
Administrative
Officer
ASO3
1.0FTE
Executive
Support Officer
AS06
1.0FTE
Senior Capital
Project
Manager
AS06 0.9 FTE
Women’s and Children’s Health Network
Position Surplus to Requirement:
• ASO8 Manager, Facilities Planning.
Change in FTE:
• ASO6 Senior Capital Project Manager to 0.9
FTE from 1.0 FTE.
Change in reporting lines:
• RN4 Clinical Lead Capital Projects to report to
ASO8 Manager, Capital Projects WCHN.
• ASO6 Senior Capital Project Manager to report
to ASO8 Manager, Capital Projects WCHN.
• ASO8 Manager, Capital Projects WCHN dotted
line to Director, Engagement Women’s and
Children’s Capital Works.
Proposed Key Changes – Facilities
Planning and Management
Women’s and Children’s Health Network
CURRENT ENGINEERING AND BUILDING
SERVICES STRUCTURE
Yellow indicates changes to roles
Phil Robinson
Executive Director, Corporate
Services
Strategic Asset Manager
ASO8 1.0 FTE
Vacant Ops
Mgr Assets &
Infrastructure
ASO7 1.0FTE
Admin Co-ord
ASO3
1.0FTE
Admin Co-ord
ASO3
1.0FTE
Project
Officer ASO3
1.0FTE
Maintenance
Officer
WHA302
0.37 FTE
Vacant Project
Officer
ASO6 0.3 FTE
Women’s and Children’s Health Network
PROPOSED ENGINEERING AND BUILDING
SERVICES STRUCTURE
Phil Robinson
Executive Director, Corporate
Services
Strategic Asset Manager
ASO8 1.0 FTE
Vacant Ops
Manager Assets
& Infrastructure
ASO7 1.0FTE
Admin Co-ord
/Reception
ASO3 1.0 FTE
Admin Co-ord
Metro/
Regional Sites
ASO3 1.0FTE
Vacant
Project Officer
ASO5 1.0FTE
Maintenance
Officer
WHA302
0.37FTE
Fire Safety and
Security Officer
ASO5 1.0FTE
Mgr Finance and
Business Support
Leasing Function
ASO7 0.1 FTE
Women’s and Children’s Health Network
Reporting Relationships:
• ASO5 Fire and Safety Officer to report
to ASO7 Operations Manager, Assets
& Infrastructure.
Reclassify:
• Reclassify ASO6 Manager, Finance
and Business Support to ASO7 to
include additional responsibility of
Leasing function.
Proposed Key Changes – Engineering
and Building Services
Women’s and Children’s Health Network
Recruit:
• ASO5 Project Officer.
Position surplus to requirement:
• ASO3 Project Officer - most functions will
be undertaken as part of the ASO5 Project
Officer position and the Fire Safety and
Security Officer position. Invoicing and
accounts payable functions will be
absorbed into both ASO3 Admin Co-
ordinators role.
Women’s and Children’s Health Network
Change to roles:
• Retitle ASO3 Admin Co-ordinator to
Admin Co-ordinator Metro/Regional
Sites.
• Retitle ASO3 Admin Co-ordinator to
Admin Co-ordinator Reception.
Women’s and Children’s Health Network
CURRENT PROCUREMENT STRUCTURE
Yellow indicates changes to roles
Procurement Manager
ASO8 0.6 FTE
Phil Robinson
Executive Director, Corporate
Services
Mgr WCHN
Contracts and
Leases ASO7
1.0FTE
MNG Facilities
Clinical Assets
RN3 1.0FTE
Women’s and Children’s Health Network
PROPOSED PROCUREMENT STRUCTURE
Procurement Manager
ASO8 0.6 FTE
Paul Monaghan
Chief Financial Officer
Contracts Mgr
ASO7 1.0FTE
Manager Clinical
Assets RN3 1.0FTE
Women’s and Children’s Health Network
Reporting Relationships:
• ASO8 Procurement Manager to report
to Chief Finance Officer.
Re-align:
• Re-align leasing function (ASO7
Manager Contracts and Leases), to
role of Manager, Finance and Business
Support.
• Re-title AS07 Manager Contracts and
Leases to Manager Contracts.
• Re-title RN3 Manager Facilities Clinical
Assets to Manager Clinical Assets
Proposed Key Changes – Procurement
Women’s and Children’s Health Network
Relevant HR Principles
> HR Principles apply to
ongoing/permanent, (including employees
on leave/temporary secondment), deemed
in-scope of the restructure process.
> Casual, temporary/contract employees
are excluded from the HR Principles.
> Filling of roles in the new structure will be
in accordance with the HR Principles.
> Unattached employees will be managed in
accordance with the relevant Enterprise
Agreement and Commissioner’s
Determination or Guideline.
Women’s and Children’s Health Network
> Where less roles are proposed selection
will be quarantined to those incumbents
Relevant HR Principles
Women’s and Children’s Health Network
> Confidential free counselling support
> Phone 1300 667 700 to make an appointment
> Counselling available at the following locations:
• Wakefield Street
• Bedford Park
• Salisbury
• Noarlunga
• Regional offices: Clare, Mt Barker, Mt Gambier,
Pt Pirie, Pt Augusta and Whyalla
> A phone counselling service can also be
organised for employees who would prefer that
option.
> More information can be found at Inside
WCHN/Staff Matters/Staff Counselling
Employee Assistance Program
Women’s and Children’s Health Network
> Need more information?
• Phil Robinson, Executive Director, Corporate
Services
• Amelia Falleti, Workforce Operations
Consultant, People and Culture
• Need further assistance - EAP, team
leaders/manager, counsellor, Union
> Consultation closes 23 July 2018.
> Feedback via email to
Where to from here?
Women’s and Children’s Health Network
> Review feedback and make a decision if
to proceed with the structure as proposed
or vary in recognition of feedback
received.
> Inform stakeholders of the decision/s and
the approved structure.
> Implementation of structure:
• Provision of regular information / opportunity
for discussion and feedback.
• Working to HR Principles.
• Paying attention to service delivery during
period of change
Next steps
Women’s and Children’s Health Network
Questions?
Women’s and Children’s Health Network