Facilities Services Administration Building Five-S Project

Presented by Charles Kennedy

Five-S

1. Sort Out

2. Scrub Workplace (Shine)

3. Select Locations (Straighten)

4. Set Locations (Standardize)

5. Sustain

Getting Started

• Held preplanning and training meetings

• Coordinated with: • Recycling & Solid Waste• Moving & Surplus• American Data Group

(Shredding)• University Archives• Records Management• Mike Martyn, SISU

• Kicked-off Five-S event with group meeting and coaching from Mike

Day 1

Day 2

Sustaining Our Progress

• Follow-up event planned for the fall

• Boxes are continuing to be sent to Records Management, Archiving and Central HR

Cost Savings: Office Supplies

• Identified what we already had

• Eliminated duplicate orders

• Implemented just-in-time ordering

• Established centralized supplies and decreased hoarding

Efficiency Gains

• Eliminated outdated supplies

• Verified that we were saving the appropriate documents

• Improved records retention awareness and accuracy

• Saved steps, redundant motion and time spent looking for work tools

Safety & Sanitation

• Cleaned and sanitized

• Checked cords, plugs and electrical outlets

• Improved fire safety

• Improved earthquake safety

Team Building & Employee Motivation

• Built lasting camaraderie

• Increased focus and productivity

• Introduced a change in perception

• Transferred lessons learned

Found in the FSAB:

• 36 boxes of paper for shredding, 14 boxes of paper for archiving

• 5 excess file cabinets • 35 boxes of used binders (~400)• 50 pads of 1998 leave forms• 350 pads of expired time cards • 1000 plastic forks• Financial report from 1971• Typewriter cleaner from 1953• Plastic lobster• 100,000+ paper clips

Before & After

Before & After

Before & After

Before & After

Before & After

Before & After

Before & After