Faculty Status Committee

Refer to the Handbook

Section 5.2 Criteria for Evaluating Teaching Faculty Section 5.3 Evaluating Librarians Sections 5.5.3 and 5.5.4 Third Year Reviews Section 6.3 Criteria for Promotion Section 6.4 Procedure for Promotion Section 7.3 Criteria for Tenure Section 7.4 Procedure for Tenure

Handbook takes precedence over anything folks tell you!

The Faculty Handbook is available online via OAA

You are building a case for yourself.

You can’t build a case without documentary evidence.

A file full of documents does not constitute a case.

You must provide your readers (School or Departmental Review Committee, Dean, FSC, Provost, & President) with short narratives interpreting the meaning and significance of the documents in your file.

Organized, clear and professional.

A persuasive case is marked by the following characteristics:

A clear statement of challenging-but-feasible and measurable goals in all areas.

Evidence of critical reflection on your progress toward those goals (not necessarily that you have reached them all).

Evidence of the concrete steps you have taken to achieve them.

1. Character and Congruence

2. Teaching and Advising

3. Research and Scholarship

4. Service to University, Guild, Church, and Community

All file types are organized the same

Part I: Primary documents

1. Preliminary Materials [no limit]

2. Curriculum vitae [5 pages]

3. Faith statement [4 pages]

4. Vocation narrative [4 pages]

5. Teaching self evaluation [4 pages]

6. Scholarly trajectory [2 pages]

7. Service [2 pages]

8. Advising [2 pages]

Part II: Appendix – no page limits

A. Current and prior PDP w/ responses

B. Representative syllabi [4 minimum]

C. Unabridged official university student evaluations

▪ Pre-tenure: All since arrival at SPU

▪ Tenure: prior three years minimum

▪ Promotion: prior three years minimum

D. Peer assessment of teaching

E. Scholarly products

F. Other supporting documents

Preliminary materials:

Table of Contents – active links to key sections

Letters: Candidate: stating eligibility Department Chair (possibly added later) Departmental or School Committee Review (added later) Dean (added later) Faculty Status Committee (added later) Provost (added later) For Tenure: ▪ Third-year review FSC letter▪ School Third-Year Review Committee report

Curriculum Vitae [5 pages]

Make sure to include dates of hire and past promotion. Separate out peer-reviewed publications from non-peer-

reviewed. Do not include works in preparation (trajectory) List conference presentations and distinct works in separate

categories.

Faith statement [4 pages]

1. Statement of what you believe

…affirmation of the central claims of historic Christian teaching…

Responsive to the SPU Statement of Faith ( http://www.spu.edu/info/statement-of-faith.asp)

historically orthodox …clearly evangelical …distinctly Wesleyan …genuinely ecumenical

Faith statement [4 pages]

2. Description of your “faith journey”

“a narrative that describes the development of the candidate’s faith over the years”

3. Description of spiritual disciplines “the current practices that form and sustain the

candidate’s faith and life”

Discussion of church participation

Vocation narrative [4 pages]

Connection between faith and…ScholarshipTeachingService

How do your convictions affect your work in each of these three areas?

What is your philosophy of Christian higher education?

Teaching Self-evaluation [4 pages]

Note range of courses taught at SPU

Summary of Student Course Evaluations in the form of a chart or table

Interact with both student and peer evaluations

Self-analysis of strengths and weaknesses

Select three to four key areas, describe your response and note results

Scholarly trajectory [2 pages]

Quote relevant passages from your school or departmental scholarship standard; then show how you’ve met that standard.

Note Peer-reviewed publications or equivalents Provide some description of the journal (e.g., acceptance rate)

or other indicator of quality. (appendix) If ‘forthcoming’ or ‘submitted’ provide evidence that the work

has been accepted for publication. Works in preparation can serve as evidence of your research

trajectory. Presentations at Conferences, leadership Roles in Professional

Organizations

Service [2 pages]

Service to University Committees or Task ForcesOther cross-campus service (e.g., interview committees, Day of Common Learning, etc.)Participation in “extra” events (e.g., “Meet the Professor” day, Majors’ Fair, New Student Advising, etc.)Departmental committee workService to Students (cadres, clubs, etc.)

Briefly indicate the nature of your involvement and time commitment.

Mentoring untenured facultyService in professional guildsService in church, community organizations or governmental agencies

Advising [2 pages]

What is your role as an advisor? Specific qualifications and skills Number of advisees Self-assessment of effectiveness

A. Past and current Professional Development Plan with responses. Include Chair or Dean’s response.

B. Representative syllabi [4 required]

C. Official university student evaluations – unabridged

D. Peer review of teaching One inside and one outside school or department Do not include letters from your mentor

E. Representative scholarly products

reprints of journal articles and/or copies of grant proposals

Include artistic works, other scholarly activities as appropriate and defined by Scholarship Standards

Include short description of the type of scholarship Note the role of peer review, impact factor Do not include books in their entirety. (Instead, you might

scan the title page and table of contents.)

F. Additional supporting documents

Promotion to Full Professor: At least 2 letters of support evaluating your scholarship and impact from peers outside the University. Solicited by Deans.

Other letters that attest to character, congruence, competence or contribution

CSFD website has a description of how to prepare a good letter:

Special Considerations for Tenure

Mission Fit

Trajectory: Where are you headed with your research/scholarship?

Note: Re letters of recommendation, if you are planning to go up for tenure and also promotion (in the following quarter), be sure the letter-writers indicate support for both.

Special Considerations for Promotion

Promotion: the emphasis is on what you’ve accomplished.

Section 6.3 spells out specific promotion-related requirements.

Different standards for promotion to Associate Professor and promotion to Professor:

To Associate: Good in all areas, emerging strength in one.

To Professor: Strong in all areas, excellent in one.

See Handbook for Details

General ProcessSubmit files to department or school

▪ Deadlines: http://www.spu.edu/depts/oaa/

Departmental or School Committee ReviewDean’s ReviewFaculty Status Committee Review (3rd year review

mostly stops here)Provost ReviewPresident’s ReviewBoard of Trustees (tenure only)

1. Make sure the file is organized, clear and professional.2. Avoid “fluff” (e.g., thank you notes from students)3. Do not assume reviewers know you (and/or your program).4. Be clear about dates (e.g., of last promotion, publications).5. Be clear about which works are peer reviewed. 6. Provide unabridged course evaluations. 7. Your file must be electronic and indexed.8. Ask status members for help prior to submission9. Only contact status members through Dean post submission10. Do not include letters from your assigned mentor

Your file must ultimately be electronic. Two ways to “go electronic”:

1. Construct an “all paper” file, and have it scanned. (Very important that it be ready to “put in the hopper,” e.g., no paper clips, no staples.)

Key contact person: Janiess Sallee, Instructional Technology services.

2. Use Adobe Pro to create your own electronic file. (You may have to have some non-electronic documents scanned and added to the file.)

To Install Adobe Acrobat Professional: contact Computer & Information Systems at help@spu.edu or 206.281.2982 for assistance with installing the latest version of this software on your work computer.

1. Electronic files should be clearly indexed

2. Include clear section separations

1. Include in text links to key letters or data from appendices

Teaching Self-evaluation [4 pages]

Peer Evaluation of teaching▪ “at least one by a member of the

candidate’s school or department and one by a peer from outside of the candidate’s school or department ”▪ Include one from outside your discipline if in a

professional school▪ Mentors are precluded by handbook from providing a

letter to candidate

Installing Adobe Acrobat ProfessionalPlease contact Computer & Information Systems at help@spu.edu or 206.281.2982 for assistance with installing the latest version of this software on your work computer.

Converting a Microsoft Word 2010 (PC) or Word 2011 (Mac) document to a PDFFaculty may obtain the latest version of Microsoft Office for either PC or Mac from Computer & Information Systems.  To learn more, visit http://www.spu.edu/cishelpdesk/software/license/ or contact CIS at help@spu.edu or 206.281.2982.

There are a variety of ways to generate a PDF file from a Word document.  A simple way to do so is the following:

Open your document in Microsoft Word. Click File > Save As. Set the Save as Type to be PDF. Name the file, select where you would like it to be saved, and click Save.

Combining Multiple PDFs into a Single PDF Using Adobe Acrobat X Pro Open Adobe Acrobat X Pro. Click Create > Combine Files into a Single PDF. Drag and drop the files you want to combine into the window that appears.  Click and drag the files to arrange them in the order in which you would

like them to appear in the combined PDF. Click Combine Files to finish the process.