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Fall Data Collection Fall Data Collection 20122012
September 2012
AgendaAgenda
TimelinesEducator ProfileSept 17th Initial Student EnrolmentsSept 28th Enrolment SnapshotOctober 1-5 Follow-upEALSupportQuestions
Data Collection TimelinesData Collection Timelines
Data submission activities Due Date
Deadline for the enrolment of students in the SDS
September 17th, 2012
Deadline for educators to complete the EEPAdministrator EEP Verification
September 17th, 2012September 21st, 2012
Validation of student data by school division September 28th, 2012
School Division level validation of EEP’s completed by Director of Education or designate. Deadline is noon on the 28th.
September 28th, 2012 - Noon
Student EAL proficiency September 28th, 2012
Snapshot taken of the student and educator data for Education Funding purposes (Ministry of Education)
September 28th, 2012 8:00 pm C.S.T
Sign off of Student and Educator data October 5th, 2012
Timeline for entering in Non-Instructional Personnel and Administration data
October 1st, 2012 to October 18th, 2012
Run reports from SDS for intensive supports data (Ministry of Education)
December 20th, 2012
Electronic Educator ProfileElectronic Educator Profile
Completed by all educators by September 17
Division level validation report for director/CFOSchool level validation report for administratorsThese reports can be accessed at www.education.gov.sk.ca/EEP
SDS Initial Student EnrolmentsSDS Initial Student Enrolments
Reported as of end of day (5:00 pm) September 17, 2012.
Verification reports available using SDS and Discoverer
Key enrolment fields for September 30th: Base, SK Residency, Age/Birthdate, Tuition, Immersion, PreK
Compare against SIS counts Investigate any discrepancies
Discoverer ReportsDiscoverer Reports
SDS ReportsSDS Reports
School Division EnrolmentSchool Division Enrolment
Division Enrolments - ValidationDivision Enrolments - Validation
School EnrolmentsSchool Enrolments
School Enrolments - ValidationSchool Enrolments - Validation
Student Detail Report – Student Detail Report – use wisely!use wisely!
Student Detail ReportStudent Detail Report
Enrolment Activity – 5 day periodEnrolment Activity – 5 day period
Enrolment ActivityEnrolment Activity
Home Room EducatorHome Room Educator
Home Room EducatorHome Room Educator
Organization AffiliationOrganization Affiliation
Organization AffiliationOrganization Affiliation
PreKindergarten StudentsPreKindergarten Students
PreKindergarten Students PreKindergarten Students ––SK Learning #, birthdate, nameSK Learning #, birthdate, name
September 30September 30thth Enrolments Enrolments
•Fine tune data September 18-28
•Data checklist spreadsheet will be provided by Education Funding to Directors/CFOs shortly to ensure all critical fields are identified and cross referenced to SDS validation reports.
•Snapshot taken of SDS for Education funding purposes.
•Captured as of 8 pm September 28th, 2012.
•Sign off of Student and Educator Data by Directors by October 5th, 2012.
October 1st Follow upOctober 1st Follow up
Each Director is expected to approve their reported numbers on the Director Signoff report and submit via email back to Education Funding Branch by October 5, 2012
Each Director is expected to confirm in writing that the reported numbers are correct and submit that confirmation by October 5, 2012.
Education Funding Branch will review all corrections on the Director Signoff report on a case by case basis and inform School Divisions accordingly.
EAL ProficiencyEAL Proficiency
Students assessed with Common Framework Reference (CFR) level (A1.1, A1.2 etc)
Workshops taking place with School Division personnel re: assessment process
Data entry/conversion task to move data into local SIS & enter/or transfer to SDS
More details to come. EAL is due September 28th, 2012.
All EAL start dates should be in 2012/2013 school year.
Accessing Support Accessing Support
Validation reports are self-serve for all School Divisions.
School Division SDS support representatives are the first point of contact for all school and division staff regarding issues relating to SDS. SDS representatives escalate to Ministry level.
SDS Homepage – System Updates: Question and Answer document provides up to date answers to common questions. SDS support representative are encouraged to reference this document prior to escalating to the Ministry.
School Division SDS support reps reporting SDS web application availability issues or requiring File Transfer / XML support should email [email protected].
System outages posted at www.education.gov.sk.ca/sds
School level staff should contact the Ministry of Education Student Records staff directly at (306)787-1091; or by email at [email protected] for assistance with:◦ Inconclusive match – Duplicate Learning Ids◦ Name/birthdate/learning id mismatch
Thank you Thank you
Please contact us if you have questions:
Education Funding – Karen Almasi [email protected] EEP Support – Heidi Wong [email protected] SDS Support Team – Student Records [email protected] Support – Charline Wilson [email protected] Intensive Supports – Darren Kalaman [email protected] EAL – Nadia Prokopchuk [email protected]
QuestionsQuestions
Please identify your division and your role (for our use only)
We will compile the questions and responses to share with all participants
