FamilyWise and Healthy Families America’s Accreditation Standards

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HFA Standard Reports to Use

1-1.A Target Population No report necessary

1-1.B 75% Identified Use report to get the number of families identified (referred/screened) and compare to Target Population. Administrative>Quarterly New>1. Screen Done

1-1.C Monitoring Screens Screens NOT assessed

1-1.D Screen/Assessment Timeframes

Administrative>Credential> 1c. Client Assessment time evaluation and 1d. Non-admitted Assessment time evaluation

1-1.E Monitoring families who verbally decline further program involvement

Refused family Analysis 

1-1.F First Home Visit Timeframe Administrative>Credential>3b. First Home Visit Evaluation Count

Standard 1. Initiate services prenatally or at birth

HFA Standard Reports to Use

1-2.A Acceptance Rate The number of families offered the program (have admission date)/ The number of family accepting the program (have consent date)

1-2.B Acceptance Analysis Administrative>QA Reports>Assessment Acceptance, Service Acceptance FSW, and Service Acceptance FAW

1-2.C Acceptance Plan to Increase  No report necessary

Standard 1. Initiate services prenatally or at birth

Standard 2. Standardized Assessment Tool

HFA Standard Reports to Use

2-1.A Screening /Assessment Tool Factors of Risk

No report necessary

2-1.B Policy and Procedures, Criteria and Summaries

No report necessary

2-1.C Screening/assessment Tool Administered Uniformly

No report necessary

2-2.A Policy and Procedure Training Assessment Staff

No report necessary

2-2.B Assessment Staff Receive Training

Training Tracking System available

Standard 3. Offer services voluntarily and use positive, persistent outreach efforts to build family trust

HFA Standard Reports to Use

3.1 Voluntary Services No report necessary

3-2.A Policy and Procedures: Trust Building

No report necessary

3-2.B Implementation of Policy and Procedures

No report necessary

3-3.A Policy and Procedures: Creative Outreach

No report necessary

3-3.B Implementation of Policy and Procedures

Administrative>Credentialing>QA Reports>UE Family Activities, Credentialing>C11 Families on level X1 or X2 Service Received

HFA Standard Reports to Use

3-4.A Retention Rate See Retention Rate Calculation

3-4.B Retention Analyses Administrative>Credentialing>12b Retention Rate (1st HV/Adjust Moving)

3-4.C Retention Plan No report necessary

Standard 3. Offer services voluntarily and use positive, persistent outreach efforts to build family trust

HFA Standard Reports to Use

4-1.A Policy and Procedures: Offering Weekly home visits

No report necessary

4-1.B Length of time families are offered weekly home visits

Administrative>Credentialing>4-1.B

4-2.A Policy and Procedures: Levels of Service

No report necessary

4-2.B Home Visit Rate Administrative>Credentialing>4-2.B

4-2.C Monitor and address home visit rate

No report necessary

4-2.D Family progress is the basis of change in level of service

No report necessary

4-3 Services offered for a minimum of three years

Administrative>Credentialing>15. Families in Program at least 3 years

Standard 4. Offer Services Intensively

HFA Standard Reports to Use

5-1 Service Population Administrative>Credentialing>9a.-9d., and Administrative>Tickler>Current Education, Current Employment>Demographics of Beneficiaries * can also export all tables

5-2.A Appropriate staff, materials and community partnerships

Administrative>Credentialing>9a.-9d

5-2.B Cultural characteristics are taken into account when overseeing staff-family interactions

No report necessary

5-3 Training on unique characteristics Training Tracking System available

5-4.A Cultural sensitivity review See Cultural Sensitivity Review

5-4.B Family and staff input See Cultural Sensitivity Review

5-4.C Strategies for growth are identified

See Cultural Sensitivity Review

Standard 5. Services Should Be Culturally Sensitive

HFA Standard Reports to Use

6-1.A Supervisor and Home Visitor discuss and review issues identified on the assessment

No report necessary

6-1.B Home Visitor and family discuss and review issues identified on the assessment

Home Visit records and Administrative>Credentialing> 19. Assessment related

6-2.A IFSP identifies strengths and needs

No report necessary

6-2.B IFSP develops goals and objectives

No report necessary

6-2.C IFSP progress reviewed regularly IFSP tickler

6-2.D IFSP guides service Home Visit records and Administrative>Credentialing> 18. IFSP related

Standard 6. Services Should Focus on Supporting Parents as well as Parent-Child Interactions and Child Development

HFA Standard Reports to Use

6-3.A Policy and Procedures: Promotion of PCI, child development skills and health and safety issues

No report necessary

6-3.B Implementation of positive PCI and Child Development Skills

Administrative>Credentialing> 10. Home Visit Discussion Evaluation

6-3.C Implementation of Positive Health and Safety

See 6-3.B

6-4.A Policy and Procedure: Administration of developmental screens

No report necessary

6-4.B Implementation of Policy and Procedures

Administrative>Tickler>Due report, Done report

6-5 Staff trained on developmental screen prior to administering it

Training Tracking System available

Standard 6. Services Should Focus on Supporting Parents as well as Parent-Child Interactions and Child Development

HFA Standard Reports to Use

6-6.A Policy and Procedures: Tracking and follow through with developmental delays

No report necessary

6-6.B Implementation of Policy and Procedures

Tickler indicates who is “in service” for delays

Standard 6. Services Should Focus on Supporting Parents as well as Parent-Child Interactions and Child Development

HFA Standard Reports to Use

7-1.A Policy and Procedures: Medical providers for target children

No report necessary

7-1.B Target children have medical providers

Administrative>Quarterly>21. Total Target Children with Medical Home

7-2 Timely receipt of immunizations Administrative>Tickler> Immunization Tracking

7-3 Provision of information, referrals and linkages to health care resources

Finder>Referral>Run Referrals Complete and Referrals In Process (export to specify medical)

7-4.A Connection to appropriate referral sources

See 7-3 and Quarterly>24

7-4.B Follow-up to appropriate referral sources

See 7-3

*paraphrased

Standard 7. Families Should be linked to appropriate services (including medical home for target child).*

HFA Standard Reports to Use

8-1.A Policy and Procedures: Caseload size

No report necessary

8-1.B Policy and Procedures: Maximum Caseload

No report necessary

8-1.C Implementation of Policy and Procedures

Administration>Caseload Report

8-2.A Policy and Procedures: Managing caseloads

No report necessary

Standard 8. Caseload Management

• For the remaining standards (9 through GA), no client level data is necessary.