8/6/2019 FB50 - Enter GL Account Document

http://slidepdf.com/reader/full/fb50-enter-gl-account-document 1/4

Enter GL Account Document

Overview

Trigger:Creation of a GL entry.

Business Process Description Overview

Every document consists of a document header and two or more line items. The document header containsinformation that is valid for the whole document, such as the document date and the document number. It alsoincludes controlling information such as the document type.

The line items only contain information on the particular item in question, for instance a GL account number andamount.

The system creates the document and updates the transaction figures in the GL accounts.

Procedural Steps

1.1. Access the “Enter GL Account Document” transaction by:

Via Menus Accounting → Financial Accounting → General Ledger → Document Entry→ Enter G/L Account Document

Via Transaction Code FB50

NOTES:

• The first time you access this function, a pop-up box requesting the company code will be displayed.Complete the company code information and hit the green check mark.

• The first time you access the “Enter GL Account Posting: Header Data” screen, certain fields will beautomatically completed. After your first entry, the system will retain and display select fieldinformation, such as Company Code and Currency.

1.2. On the screen “Enter GL Account Items (new): Header Data”, enter the information in the fields as specified in the table below:

8/6/2019 FB50 - Enter GL Account Document

http://slidepdf.com/reader/full/fb50-enter-gl-account-document 2/4

Field Name Description R/O/C User Action and Values CommentsDocumentDate

Date of the document. R Enter the date of the Document.

Posting Date Effective date of posting. R Defaults from thesystem date.

Reference Used to capture the documentnumber of the customer/vendor

O

CompanyCode

Posting will be effected into thiscompany code

R Ensure correct company code. If not, go to Edit/Change companycode

Note: In column “R/O/C” of above table, “R” = Required, “O” = Optional, “C” = Conditional

1.4. On the Line items enter the information in the fields as specified in the table below:

8/6/2019 FB50 - Enter GL Account Document

http://slidepdf.com/reader/full/fb50-enter-gl-account-document 3/4

Field Name Description R/O/C User Action andValues

Comments

General Ledger Account

The number of the G/L account towhich the transaction will be posted

R

D/C Debit or credit indicator R Amount in DocCurrency

The amount for this line. R

Tax Code Required only if a tax category has been specified for the account’smaster record.

O

Note: There are many other fields which are to be used according to configuration rules, account dependencies, specific posting transactions, and company procedures.

Select the Enter icon to proceed

1.5. Simulating the Posting

Select the Simulate Button. This optional step will display document lines and allow you to view them before posting. Green arrow back to make any necessary changes to the lines (click ok at ‘Automaticallycreated line items will be deleted’) or click the Save icon to post the document if satisfied.

8/6/2019 FB50 - Enter GL Account Document

http://slidepdf.com/reader/full/fb50-enter-gl-account-document 4/4

1.6. To save the data, select the Save icon, select Document\Post, or press F11.