Final Project Editing Rules

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  • 7/25/2019 Final Project Editing Rules



    The FP is a formal document which has to be prepared and written following theseacademic requirements:


    1.1. Document size

    - Type of font:Arial or Times New Roman (Size: 11)

    - Line and paragraph height

    Line height: 1.5

    Paragraph height: 2

    Block quotations: single height

    - Page numbering

    Page numbering has to be located in the lower right.

    Appendices are listed separately from the document.

    Cover and acknowledgements are not listed.

    The page numbering of the table of contents has to be Roman.


    1To elaborate this section we have consulted the document: UNIVERSIDADCATLICA BOLIVIANA SAN PABLO (2004). Formato de Trabajos de Grado.Bolivia: Cochabamba.

  • 7/25/2019 Final Project Editing Rules


    Left margin must be 3, the other ones 2.5 (right, upper and lower).

    Alignment: Justified.

    Once the FP Supervisor has approved the Initial Proposal, he or she will inform students

    what the structure of their project will be. This structure varies significantly depending onthe project students want to do. It is very important to take into account that the FP -once it

    is finally handed in- has to include a cover.

    1.2. Document length

    The FP must have a maximum of 30-40 pages (Master)/ 20-25 pages (Postgraduate

    Diploma), without including cover, table of contents or appendixif there is any.

    Please note that the quality of the Project has nothing to do with its length, but how you

    deal with most important content.

    1.3. Internal organization of content

    1.3.1. Numbering the FP different sections and subsections

    In order to make the organization of content easier, the numbering of the FP different

    sections and subsections has to be done. Here are some guidelines on how to number the

    different sections:

    - Major divisions (sections) will be numbered consecutively from 1.

    - Each division may be subdivided (second-level subsections) into any number of

    subdivisions numbered consecutively from 1.

    - This type of division and numbering may continue to any level (third-level subsections

    and successive).

    - The separation of the different subdivisions which are part of the same major division is

    done by inserting a point between figures representing them.

    - Titles of a chapter are written using BOLD CAPITAL LETTERS (12); titles of a

    subchapter are written using bold lowercase (12); titles of a section are written using

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    i ta l ic, bold and low ercase (12); titles of subsections are written using italic lowercase


    - Appendices have to present a table of contents and numbering which is independent to

    the document table of contents, and its reference has to be included in the table of




    1.1.Subchapter title

    1.2.Subchapter title


    2.1.Subchapter title

    2.1.1.Section title

    2.1.2.Section title

    2.2.Subchapter title

    2.2.1. Sectio n title

    2.2.2. Sectio n title


    3.1. Subchapter title

    3.1.1. Sectio n title Subsection title Subsection title

    3.1.2. Sectio n title Subsection title Subsection title

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    3.2. Subchapter title

    3.2.1. Sectio n title Subsection title Subsection title

    1.3.2. Numbering charts and figures

    Charts and figures included in the FP to complement the information given in the written

    text must be accompanied by a numbered foot. It must be located above or below charts

    and figures.

    Here are some guidelines regarding numbering:

    - Numbering has to be done using Arabic numerals. It has to consist of two digits

    separated by a point:

    The first digit will refer to the section (first level) in which the chart or figure are


    The second digit will refer to the order that corresponds to it taking into account its

    location in the section.


    - Chart 3.4: Fourth chart from section 3.

    - Figure 3.4: Fourth chart from the same section 3.

    Besides, an explanatory text must be included in the figure caption or the footer. The

    source of the chart or figure must be quoted at the end of that text. Different things mayhappen:

    - If the copy of the chart is literal, the page must be specified:

    Source: Kotler, 2009: (page number)

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    - If students have designed the chart or figure taking data given by an author as a


    Source: Prepared by oneself from Author (Year)

    - It is desirable that the quotation of the source is under the chart or figure and the title

    on top.

    - If abbreviations have been included in charts or figures, or some clarifications are

    required, they can be clarified below.


    References must be located in the bibliography chapter. This chapter is important because

    it shows the work that an author has done in relation to literature review (books,

    journals). It is also a resource for the reader, because he or she can deepen into the

    referenced sources.

    Data or ideas taken from other materials must be quoted in the bibliography chapter.

    Besides, this chapter can include those references which were not quoted in the text but

    consulted during the elaboration of the FP.

    You must not include references mentioned by other authors, only those consulted by you.

    The list of references must be presented by author and/ or numbered using Arabic figures.

    Besides, references must be in alphabetical order (the authors last name).

    Standards to follow:

    Students have to take into account that they are the original authors of the FP. Therefore,

    using texts or ideas from other authors without quoting them is plagiarism. Within an

    academic context, plagiarism is a gross misconduct which can lead to the FP disapproval.

    The following situations are considered to be direct plagiarism:

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    - If you present a project which was previously written by another person or workgroup

    as your own project.

    - If you change words or sentences, or work order, from an original text without quoting

    its source.

    - If you copy a text verbatim partially or entirely without quoting the original author/


    - If you combine paragraphs which were copied verbatim from one or more documents

    and you present them as your own work.

    - If you copy and paste a picture, a graph or a chart without quoting their source.

    The FP must be done using updated references which come from reliable sources (books,

    articles from scientific journals, documents from public institutions).