Finding your way around Leiden

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  • Finding your way around

    the Faculty of Humanities and Leiden

    Faculty of Humanities HR Department

    July 2014

  • FGW/HR Dept./July 2014 / Leiden 2

    Contents 1. Word of welcome ............................................................................................................... 3 2. Leiden and Leiden University ............................................................................................. 4 3. Important things to do before arrival, on arrival and during your stay ............................. 7 4. Housing ............................................................................................................................. 13 5. Financial matters .............................................................................................................. 14 6. Dutch healthcare .............................................................................................................. 15 7. Education .......................................................................................................................... 19 8. Childcare ........................................................................................................................... 20 9. Getting around in Leiden, the Netherlands and going abroad ......................................... 22 10. Useful books and websites about Holland ........................................................................ 24 11. Leaving Leiden ................................................................................................................... 26 12. Route description Lipsius .................................................................................................. 28

  • FGW/HR Dept./July 2014 / Leiden 3

    1. Word of welcome

    Going to work and live in another country is an exciting experience. Exciting, but also at times stressful, particularly at the start. You will, of course, find people around you who are willing and able to help, particularly experienced fellow colleagues from abroad.

    But to give you a head start, we are pleased to offer you this brochure. Which visa is required for your stay? Where can you rent housing? Where can you purchase health care insurance? What should you do if you need a doctor or dentist? What do you need to open a Dutch bank account? Where can you find schools for your children? This is the kind of practical information contained in: Finding your way around the Faculty of Humanities and Leiden. It is a well-known truth that a country reveals itself by the way in which it organizes its affairs. I cannot conclude without stressing that in choosing for Leiden, you have made a good choice. We are proud of our University, and also proud that you have chosen us.

    Welcome to Leiden, welcome to Leiden University.

    Prof. dr. H.W. van den Doel

    Dean

    Faculty of Humanities Leiden University

  • FGW/HR Dept./July 2014 / Leiden 4

    Academy Building in 1920

    2. Leiden and Leiden University

    About Leiden Leiden is famous for its almshouses, its university and its museums, and even more importantly for its glorious history. The spirit of the Golden Age lives on here, the place where Rembrandt was born and where he inspired so many other influential painters. But even after this era Leiden continued to attract scientists, artists and industry. The canals, the historical buildings, the narrow lanes, the treasure houses of knowledge, culture and science: Leiden is definitely worth seeing.

    Leiden University Leiden University is the oldest university in the Netherlands. It was founded in February 1575, as a gift from William of Orange to the citizens of Leiden after they had withstood a long siege by the Spanish.

    It was the first university in the Netherlands to practice freedom of belief and religion, as reflected in the university's motto, Praesidium Libertatis, Bastion of Liberty. It was this atmosphere of freedom of speech that provided the ideal environment for philosophers such as Spinoza and Descartes to develop their ideas.

    Leiden is a research university, with seven faculties. Fundamental research is the main objective and the Universitys teaching is largely research-based. Fundamental research is typically curiosity-driven and its

    courses and findings are usually unpredictable. Leiden University believes that fundamental research is crucial to the development of modern society and the future prosperity of mankind. At Leiden we aim to create an inspiring atmosphere for researchers and students.

    The teaching programs are characterized by their focus on specific disciplines and on a strong interaction between teaching and research. Leiden University strongly believes that its university education benefits directly from the high quality research that is carried out within the university itself, and that new fundamental knowledge is new intellectual capital. The most recent academic insights are immediately integrated into the courses.

    Faculty of Humanities The Faculty of Humanities hosts a wealth of expertise in fields including philosophy, religious studies, history, art history, literature, linguistics and area studies, covering practically the entire world. The breadth of the Faculty, but especially its world-wide expertise, international orientation and successful research programs, along with the multitude of complementary approaches, together determine the Faculty's profile.

  • FGW/HR Dept./July 2014 / Leiden 5

    Institutes The Faculty of Humanities has 6 institutes, which are responsible for teaching and research:

    LU Academy for Creative and Performing Arts

    LU Centre for Linguistics

    LU Institute for Area Studies

    LU Centre for the Arts in Society

    LU Institute for History

    LU Institute for Philosophy

    and since September 2012 the interdisciplinary International Studies, which offers bachelor and master programs focusing on the various regions of the world, is also anchored within the Faculty of Humanities.

    You can find more information on the individual institutes, including their programs and contact details, on http://hum.leiden.edu/graduate-school/institutes/.

    Faculty of Humanities The Faculty of Humanities is located at: Lipsius Building Cleveringaplaats 1 2311 BD Leiden P.O. Box 9515 2300 RA Leiden http://www.hum.leiden.edu/contact/visiting-address.html

    HR Department The HR Department is also located in the Lipsius building, rooms 2.40 and 2.39. http://www.hum.leiden.edu/organisation/management/hrm.jsp

    Please also see the route description in Chapter 12.

    http://hum.leiden.edu/graduate-school/institutes/http://www.hum.leiden.edu/contact/visiting-address.htmlhttp://www.hum.leiden.edu/organisation/management/hrm.jsp

  • FGW/HR Dept./July 2014 / Leiden 6

    Services and Facilities at Leiden University

    Visitor Centre Leiden Visitor Centre Leiden (VCL) is located opposite the central train station in Leiden and is the first point of contact for information about the University and the city for all Leiden University visitors. The staff helps international visitors and expats to find their way around Leiden and is able to provide them with practical advice and assistance.

    Visitor Centre Leiden Stationsweg 41 (opposite Central Train Station) Mon to Fri 09:00-18:00 Sat 10:00-16:00 Sun 11:00-15:00 T: 071-516 60 00 E: info@vcleiden.nl http://www.expatcentreleiden.nl/

    Library The main University Library, with its general and specialist reading rooms, is located at the Witte Singel in the Faculty of Humanities. A number of other specialist and faculty libraries are spread throughout the city. For more information, please go to: www.library.leiden.edu.

    Sports The University Sports Centre in Leiden offers a wide range of sports for the Universitys staff. You can find an overview of the available sports and more information on: www.services-facilities.leiden.edu/.

    Academic Language Centre (ATC) The Academic Language Centre, that forms part of the Leiden University Centre for Linguistics, offers a wide range of language courses, as well as translation and editing services in Leiden. See also Chapter 7 Education.

    mailto:info@vcleiden.nlhttp://www.expatcentreleiden.nl/http://www.library.leiden.edu/http://www.services-facilities.leiden.edu/http://www.services-facilities.leiden.edu/

  • FGW/HR Dept./July 2014 / Leiden 7

    3. Important things to do before arrival, on arrival and during your stay

    You have accepted a position with the Faculty of Humanities and will be travelling to the Netherlands within a couple of weeks or months. Before you can start as one of our employees, there are a several things (visa, housing etc.) that need to be arranged. The steps described below are necessary before you can start your employment. Depending on your personal situation, additional steps might be required.

    Important things to do before departure For non-EU/EER residents, a visa is usually required, depending on how long you will be staying. The HR Department will assist you with the necessary paperwork, but do bear in mind that it can take up to eight weeks to acquire a visa.

    In order to travel to the Netherlands, for a period longer than 3 months, an Authorization for Temporary Stay (MVV) is required (except if you are from Australia, Canada, Japan, Monaco, New-Zealand, Vatican City, USA, South Korea and the EU).

    Since 1 June 2013 the new Immigration Law (wet MoMi) has become effective in the Netherlands. With this new immigration law the procedure for the application of a MVV and a residence permit are combined into the TEV-procedure.

    TEV procedure (Toegang- en Verblijf procedure) You must obtain your MVV before travelling to the Netherlands. If you enter the Netherlands without this MVV you are not allowed to work, and you will need to go back to your home country to apply for it.

    As of 1 May 2014 all visa application (new procedures and renewal applications) will be handled by the new International Service Desk (ISD). The ISD is the representative for all Faculties and the first contact for the Immigration and Naturalization Service (IND). The ISD has a digital portal linked to the IND. In this portal all your details and necessary documents for the application can be uploaded. Once complete, your application will be submitted to the IND.

    The HR Department of the allocated Faculty will inform the ISD and open a new file for your visa application. The ISD will contact your by e-mail and inform you of the procedure and necessary documents. Further you will separately receive a logon name and code to access the portal, in order to upload the requested documents.

    The application for an MVV usually takes 4 to 8 weeks. The IND will inform the Dutch Embassy or Consulate, in your home country, once the application has been approved.

    As soon as the Embassy or Consulate has been informed, you will receive an invitation to pick up the MVV. You will need to pick up the MVV within 3 months after the approval date and the MVV has to be used within 3 months as from the date of issue at the Embassy or Consulate.

  • FGW/HR Dept./July 2014 / Leiden 8

    When you collect your visa at the Embassy or Consulate you will need to bring the following documents:

    Your passport;

    Photograph, like in your passport. Please make sure this is a new photograph, which has not been used in a procedure before!

    Further, fingerprints will be taken when your collect your visa. Based on the European Treaty 380/2008 this is mandatory for all foreigners over 6 years old. The fingerprints and your photo will be stored on a microchip on the residence permit. The IND has taken these measures to prevent abuse and fraud with residence permits.

    With the approval of the MVV application the application for the residence permit is also automatically approved. It is therefore no longer necessary to file a separate application.

    Fees The fees for the TEV-procedure and VVR-procedure will initially be paid by the institute you will be working for at the University. You will receive an invoice for the paid fees when the procedure is completed.

    As of 1 January 2014 the fees are:

    TEV procedure / VVR-procedure for highly skilled employees 861,-+ 80,- (ISD)

    TEV procedure / VVR-procedure for scientific researchers within the meaning of Directive 2005/71/EG 304,- + 80,- (ISD)

    Documents required For the TEV-procedure and the registration at the Municipality (see Important things to do on arrival) are number of documents are required.

    TEV-procedure

    copy of passport;

    signed copy of the Antecedents Statement (will be send to you by the ISD).

    Municipality

    passport

    copy of the rental lease;

    legalized copy of your birth certificate;

    legalized copy of your marriage certificate (if applicable).

    Preparation of files A birth certificate, marriage certificate or declaration of marital status which is in any language other than Dutch, English, French or German must be translated into one of these four languages by a sworn translator. The translation will then bear the translator's stamp.

  • FGW/HR Dept./July 2014 / Leiden 9

    Official documents (such as birth certificates) issued in certain countries do not have to be 'legalized', but must bear a stamp known as an 'apostille'. The apostille is issued by an authorized official once he or she is satisfied that the document and its signature are genuine. In most countries, the apostille is issued by the Ministry of Justice or the Ministry of Foreign Affairs. The apostille comprises one or more rubber stamps and two or more signatures.

    Whether an apostille is required will depend entirely on the country in which the relevant document was issued.

    Birth certificates, marriage certificates and similar documents issued by a country which is a signatory to a legalization treaty must generally bear an apostille.

    Certain official documents or extracts from a civil register must be 'legalized' before they will be accepted by the Dutch immigration authorities. The process of legalization entails confirming that the document has indeed been issued by an official, authorized body and that the signature it bears is genuine.

    Whether a document has to be legalized depends entirely on the country in which it was issued.

    Birth certificates, marriage certificates and similar documents issued by a country which is a signatory to a legalization treaty are generally required to bear an apostille, which means that legalization is not required.

    Please find a complete guide and checklist on the following website: http://www.newtoholland.nl/NewToHolland/app/en/home?init=true.

    Important things to do on arrival There are a few things that you, as a new employee, have to take care of immediately on arrival. In this chapter we only address these issues in a general way, as the details may vary in individual cases.

    Residence Permit The IND has prepared you residence permit and you will need to collect your permit within 3 months on...

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