Fiscal Year 2018
State and Regional Primary Care Association (PCA) Non-Competing Continuation (NCC) Progress Report
Technical Assistance Webinar December 13, 2017 1pm EST
Technical Assistance Website: http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca
http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html
Agenda
Overview
Components
Reminders and Review
Technical Assistance Resources
Questions
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Overview
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Progress Reports must be submitted in the HRSA Electronic Handbooks (EHB) to receive continued funding for the FY 2018 budget period (July 1, 2018 June 30, 2019)
Complete the submission by providing the following:
- Updates on activities since the start of the current project period (July 1, 2017) through December 31, 2017
- Activities planned for the FY 2018 budget period
Forms are completed directly in EHB; attachments must be uploaded
Single-spaced narrative documents with 12 point, easily readable font
(e.g., Times New Roman, Arial, Calibri) and one-inch margins
Smaller font (no less than 10 point) may be used for tables, charts, and
footnotes
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Key Information
Instructions available on the PCA Technical Assistance (TA) website at http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca
Progress Reports were made available in EHB on December 8, 2017
Progress Reports are due February 16, 2018 by 5:00 PM ET
Notices of Award for the FY 2018 budget period will be released on or around July 1, 2018
To submit the Progress Report in EHB, you must be listed as the Project Director (PD) in the grant folder in EHB or have the EHB privileges needed to
submit
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http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html
Components
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Submission Components
Forms
Attachments
SF-PPR and SF-PPR2 Budget Information: Budget Details
Form
FY 2017 PCA Progress Update FY 2018 Project Work Plan
Budget Narrative Attachments 1 - 7
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Budget Forms
SF-PPR and SF-PPR2 - Prepopulated information can be updated as needed
Budget Details Form Section A: Budget Summary
- FY 2018 funding amount is prepopulated and cannot be edited Section B: Budget Categories
- Provide the object class category breakdown for the funding amount specified in Section A (e.g., Personnel, Fringe Benefits)
- Provide information for Year 2 and Year 3 of the project period assuming level funding
- The total in Section B should match the prepopulated amount in Section A Section C: Non-Federal Resources
- Leave blank - do not provide other sources of funding
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Budget Narrative
Provide a detailed line-item Budget Narrative attachment that explains each cost in the upcoming 12 month budget period (July 1, 2018 June 30, 2019)
Must be consistent with amounts requested for each object class category in Section B of the Budget Details form
Detailed instructions are included in the FY 2018 PCA NCC Instructions document
A sample is available on the PCA Technical Assistance website
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Knowledge Check Question 1
True or False:
On the Budget Details Form, you will only enter budget information for FY 2018.
A. True
B. False
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Funding Restrictions
Unallowable uses of funding include, but are not limited to:
Construction/renovation of facilities
Activities not approved under the cooperative agreement
Reserve requirements for state insurance licensure
Lobbying/advocacy
Conference sponsorship
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FY 2017 PCA Progress Update
Prepopulated with the information submitted in your approved project work plan
Report progress on PCA activities from July 1, 2017 December 31, 2017 via the editable fields:
Goal Target Progress
Formal T/TA Session Target Progress
Participation Target Progress
Activity Progress
FY 2016 are pre-populated for your reference
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FY 2018 Project Work Plan
Prepopulated with the information submitted in your approved FY 2017 Project Work Plan
Update each activity as needed to outline activities for the next budget period (July 1, 2018 June 30, 2019)
Goal Targets were set for a three-year period and are not editable
2016 UDS data are included for reference
NEW: Activity Name Field provide a unique name for each activity the can be used to quickly distinguish between activities
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Attachment 1: Project Narrative
Discuss the following:
1. Significant progress, challenges, and changes to the approved PCA project
2. Significant changes to evaluation plans and dissemination of lessons learned
3. Significant changes that have occurred in linkages or partnerships
4. Significant changes to project staffing
5. Major expected changes, plans or considerations for activities beyond the upcoming budget period (beyond July 1, 2018 June 30, 2019)
6. Regional PCAs Only: Significant changes to Memorandum of Agreement with the state PCAs
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Knowledge Check Question 2
True or False:
Conference content is an allowable cost.
A. True
B. False
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Attachments
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1: Project Narrative
2: Organizational Chart
3: Staffing Plan
4: Position Descriptions for
Key Personnel
5: Biographical Sketches
6: Summary of Contracts and Agreements
7: Other Relevant Documents
Reminders and Review
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Submission Reminders
Submissions are due in EHB by 5:00 PM ET on February 16, 2018
The following are required for submission: SF-PPR and SF-PPR2 Budget Information: Budget Details Form FY 2017 PCA Progress Update FY 2018 Project Work Plan Budget Narrative Attachment 1: Project Narrative
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Incomplete Progress Reports
Progress Reports without all required information will be considered incomplete or non-responsive
Incomplete submissions will be returned via a Change Requested notification in EHB with a request for the missing information
If HRSA does not receive the submission by the established deadline or receives an incomplete or non-responsive submission, a delay in NoA issuance or a lapse in funding could occur
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Technical Assistance Resources
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PCA Technical Assistance Website
http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca
PCA NCC Instructions
PCA NCC EHB User Guide
Frequently Asked Questions
Presentation Slides
Technical Assistance Webinar Recording
Sample Documents
Staffing Plan
Budget Narrative
PCA Progress Update
Project Work Plan
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http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html
Knowledge Check Question 3
True or False:
If significant progress is described in Attachment 1: Progress Narrative, then the FY 2017 PCA Progress Update is not required.
A. True
B. False
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PCA Technical Assistance Contacts
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Topic Contact
General Technical Assistance
PCA Technical Assistance Website http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html
PCA Budget/Fiscal Questions
Vera Windham
Office of Federal Assistance Management
Division of Grants Management Operations
[email protected] or call 1-301-443-6859
NCC Progress Report Requirement Questions
PCA Response Team Submit a Web Request at https://www.hrsa.gov/about/contact/bphc.aspx For Issue Type, select Application/Progress Report: Instructions/Requirements Questions and for Application Subcategory, select Primary Care Associations (PCA) or call 1-301-594-4300
EHB Submission Assistance
BPHC Helpline Submit a Web Request at https://www.hrsa.gov/about/contact/bphc.aspx For Issue Type, select Electronic Handbooks (EHB) or call 1-877-974-2742
http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.htmlmailto:[email protected]://www.hrsa.gov/about/contact/bphc.aspxhttps://www.hrsa.gov/about/contact/bphc.aspx
Questions
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Fiscal Year 2018 State and Regional Primary Care Association (PCA) Non-Competing Continuation (NCC) Progress ReportAgendaOverviewSubmission RequirementsKey Information
ComponentsSubmission ComponentsBudget FormsBudget NarrativeKnowledge Check Question 1Funding RestrictionsFY 2017 PCA Progress UpdateAttachment 1: Project NarrativeKnowledge Check Question 2Attachments
Reminders and ReviewSubmission RemindersIncomplete Progress Reports
Technical Assistance ResourcesPCA Technical Assistance WebsiteKnowledge Check Question 3PCA Technical Assistance Contacts
Questions
