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Fiscal Year 2018 State and Regional Primary Care ... Continuation (NCC) Progress Report ... Progress Reports are due February 16, ... Incomplete Progress Reports

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  • Fiscal Year 2018

    State and Regional Primary Care Association (PCA) Non-Competing Continuation (NCC) Progress Report

    Technical Assistance Webinar December 13, 2017 1pm EST

    Technical Assistance Website: http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca

    http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html

  • Agenda

    Overview

    Components

    Reminders and Review

    Technical Assistance Resources

    Questions

    2

  • Overview

    3

  • Progress Reports must be submitted in the HRSA Electronic Handbooks (EHB) to receive continued funding for the FY 2018 budget period (July 1, 2018 June 30, 2019)

    Complete the submission by providing the following:

    - Updates on activities since the start of the current project period (July 1, 2017) through December 31, 2017

    - Activities planned for the FY 2018 budget period

    Forms are completed directly in EHB; attachments must be uploaded

    Single-spaced narrative documents with 12 point, easily readable font

    (e.g., Times New Roman, Arial, Calibri) and one-inch margins

    Smaller font (no less than 10 point) may be used for tables, charts, and

    footnotes

    4

  • Key Information

    Instructions available on the PCA Technical Assistance (TA) website at http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca

    Progress Reports were made available in EHB on December 8, 2017

    Progress Reports are due February 16, 2018 by 5:00 PM ET

    Notices of Award for the FY 2018 budget period will be released on or around July 1, 2018

    To submit the Progress Report in EHB, you must be listed as the Project Director (PD) in the grant folder in EHB or have the EHB privileges needed to

    submit

    5

    http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html

  • Components

    6

  • Submission Components

    Forms

    Attachments

    SF-PPR and SF-PPR2 Budget Information: Budget Details

    Form

    FY 2017 PCA Progress Update FY 2018 Project Work Plan

    Budget Narrative Attachments 1 - 7

    7

  • Budget Forms

    SF-PPR and SF-PPR2 - Prepopulated information can be updated as needed

    Budget Details Form Section A: Budget Summary

    - FY 2018 funding amount is prepopulated and cannot be edited Section B: Budget Categories

    - Provide the object class category breakdown for the funding amount specified in Section A (e.g., Personnel, Fringe Benefits)

    - Provide information for Year 2 and Year 3 of the project period assuming level funding

    - The total in Section B should match the prepopulated amount in Section A Section C: Non-Federal Resources

    - Leave blank - do not provide other sources of funding

    8

  • Budget Narrative

    Provide a detailed line-item Budget Narrative attachment that explains each cost in the upcoming 12 month budget period (July 1, 2018 June 30, 2019)

    Must be consistent with amounts requested for each object class category in Section B of the Budget Details form

    Detailed instructions are included in the FY 2018 PCA NCC Instructions document

    A sample is available on the PCA Technical Assistance website

    9

  • Knowledge Check Question 1

    True or False:

    On the Budget Details Form, you will only enter budget information for FY 2018.

    A. True

    B. False

    10

  • Funding Restrictions

    Unallowable uses of funding include, but are not limited to:

    Construction/renovation of facilities

    Activities not approved under the cooperative agreement

    Reserve requirements for state insurance licensure

    Lobbying/advocacy

    Conference sponsorship

    11

  • FY 2017 PCA Progress Update

    Prepopulated with the information submitted in your approved project work plan

    Report progress on PCA activities from July 1, 2017 December 31, 2017 via the editable fields:

    Goal Target Progress

    Formal T/TA Session Target Progress

    Participation Target Progress

    Activity Progress

    FY 2016 are pre-populated for your reference

    12

  • FY 2018 Project Work Plan

    Prepopulated with the information submitted in your approved FY 2017 Project Work Plan

    Update each activity as needed to outline activities for the next budget period (July 1, 2018 June 30, 2019)

    Goal Targets were set for a three-year period and are not editable

    2016 UDS data are included for reference

    NEW: Activity Name Field provide a unique name for each activity the can be used to quickly distinguish between activities

    13

  • Attachment 1: Project Narrative

    Discuss the following:

    1. Significant progress, challenges, and changes to the approved PCA project

    2. Significant changes to evaluation plans and dissemination of lessons learned

    3. Significant changes that have occurred in linkages or partnerships

    4. Significant changes to project staffing

    5. Major expected changes, plans or considerations for activities beyond the upcoming budget period (beyond July 1, 2018 June 30, 2019)

    6. Regional PCAs Only: Significant changes to Memorandum of Agreement with the state PCAs

    14

  • Knowledge Check Question 2

    True or False:

    Conference content is an allowable cost.

    A. True

    B. False

    15

  • Attachments

    16

    1: Project Narrative

    2: Organizational Chart

    3: Staffing Plan

    4: Position Descriptions for

    Key Personnel

    5: Biographical Sketches

    6: Summary of Contracts and Agreements

    7: Other Relevant Documents

  • Reminders and Review

    17

  • Submission Reminders

    Submissions are due in EHB by 5:00 PM ET on February 16, 2018

    The following are required for submission: SF-PPR and SF-PPR2 Budget Information: Budget Details Form FY 2017 PCA Progress Update FY 2018 Project Work Plan Budget Narrative Attachment 1: Project Narrative

    18

  • Incomplete Progress Reports

    Progress Reports without all required information will be considered incomplete or non-responsive

    Incomplete submissions will be returned via a Change Requested notification in EHB with a request for the missing information

    If HRSA does not receive the submission by the established deadline or receives an incomplete or non-responsive submission, a delay in NoA issuance or a lapse in funding could occur

    19

  • Technical Assistance Resources

    20

  • PCA Technical Assistance Website

    http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca

    PCA NCC Instructions

    PCA NCC EHB User Guide

    Frequently Asked Questions

    Presentation Slides

    Technical Assistance Webinar Recording

    Sample Documents

    Staffing Plan

    Budget Narrative

    PCA Progress Update

    Project Work Plan

    21

    http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html

  • Knowledge Check Question 3

    True or False:

    If significant progress is described in Attachment 1: Progress Narrative, then the FY 2017 PCA Progress Update is not required.

    A. True

    B. False

    22

  • PCA Technical Assistance Contacts

    23

    Topic Contact

    General Technical Assistance

    PCA Technical Assistance Website http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.html

    PCA Budget/Fiscal Questions

    Vera Windham

    Office of Federal Assistance Management

    Division of Grants Management Operations

    [email protected] or call 1-301-443-6859

    NCC Progress Report Requirement Questions

    PCA Response Team Submit a Web Request at https://www.hrsa.gov/about/contact/bphc.aspx For Issue Type, select Application/Progress Report: Instructions/Requirements Questions and for Application Subcategory, select Primary Care Associations (PCA) or call 1-301-594-4300

    EHB Submission Assistance

    BPHC Helpline Submit a Web Request at https://www.hrsa.gov/about/contact/bphc.aspx For Issue Type, select Electronic Handbooks (EHB) or call 1-877-974-2742

    http://bphc.hrsa.gov/programopportunities/fundingopportunities/pca/index.htmlmailto:[email protected]://www.hrsa.gov/about/contact/bphc.aspxhttps://www.hrsa.gov/about/contact/bphc.aspx

  • Questions

    24

    Fiscal Year 2018 State and Regional Primary Care Association (PCA) Non-Competing Continuation (NCC) Progress ReportAgendaOverviewSubmission RequirementsKey Information

    ComponentsSubmission ComponentsBudget FormsBudget NarrativeKnowledge Check Question 1Funding RestrictionsFY 2017 PCA Progress UpdateAttachment 1: Project NarrativeKnowledge Check Question 2Attachments

    Reminders and ReviewSubmission RemindersIncomplete Progress Reports

    Technical Assistance ResourcesPCA Technical Assistance WebsiteKnowledge Check Question 3PCA Technical Assistance Contacts

    Questions

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