FMP - Reimbursements

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    Reimbursement

    Find "Purchase Requisition" from "FileMaker Server" in Sharing.

    0-1. Find the file

    0-2. Enter password

    0-3. Choose Reimbursement

    !"#"$% '()*+ ,-../0+1 

    !"#"#% 2342 

    !"5"$% 6-7* .8+* 9) 9. !"# 

    !"5"#% :;00.* 28+.*=*()2  

    !"5"5% 2342 

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    The example entry shows

    how to create reimbursement

    for this receipt.

    Buying toner for printers.

    ?([email protected] BC+**( 

    $%&'() (% +, -.,-/,0 

    $D ?. );* (-=* C0++*C)E 

    5D ?. );9. *F-C)AG /;-) G08 >08H;)E 

    #D ?. );* )0)-A -==08() C0++*C)E 

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    Step 1. Choose category

    1-1. Choose Master category

    1-2. Choose Sub category

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    K8AA10/( A9.) /9AA .;0/ 8,% 

    $"$"#% L9(1 );* -,,+0,+*-)* C-)*H0+G%

    MN*+ C;00.9(H );* C-)*H0+GO CA9C7 2B*)2 )0 .*A*C)

    G08+ 1*.9+*1 C-)*H0+G%

    $"#"$% :A9C7 );* *=,)G I*A1 0J 2B8> :-)*H0+G2%

    K8AA10/( A9.) /9AA .;0/ 8,% 

    $"#"#% L9(1 );* -,,+0,+*-)* C-)*H0+G%

    MN*+ C;00.9(H );* C-)*H0+GO CA9C7 2B*)2

    )0 .*A*C) G08+ 1*.9+*1 C-)*H0+G%

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    Step 3. Give information to budget holders

    To make decisions, budget holders need to have detailed information about your purchase.

    3-1. Attach receipt

    PDF file can be attached. If you have receipt saved as PDF, just attach it.

    5"$"$% K+*.. 2X80)*2

    5"$"#% K+*.. 2?=,0+) IA*2

    5"$"5% :;00.* );* 1-)-

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    .9=,AG 1+-H 9) 9()0 );9. *=,)G .,-C*%

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    3-2. Choose currecy

    3-3. Type the detail

    If your recipt lack detailed information, just type in the detail in this blank space.

    5"$"Q% K+*.. 2Y-C72 )0 H0 >-C7 )0 );* 9([email protected] ,-H*

    P-)- /9AA >* 9=,0+)*1%

    V;*( 9=,0+) 9. .8CC*.J8AG C0=,A*)*1O

    >8Z0( C0A0+ C;-(H*. )0 H+**(%

    Y*J0+* MN*+

    Y-.9C-AAGO 9) /9AA >* ,-91 >-C7 9( W-,-(*.* G*(O )+-(.J*+*1 )0 [0.;8( >-(7 -CC08()%

    ?)*=. ,-91 9( \BP C-( >* +*9=>8+.*1 9( \BP C;*C7% ]* C-.;*1 MBMKD

    ?)*=. ,-91 9( '\* -A/-G. +*9=>8+.*1 9( W-,-(*.* G*(%

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    Step 4. Check data before submitting

    Ensure that your details are correct before submitting.

    4-1. Check the data

    If your request exceed the remaining budget, you cannot submit. Check and see if it is OK.

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    [0)-A *F,*(.*. -A+*-1G -,,+0_*1

    81H*)

    [0)-A -=08() 0J );9. +*R8*.)

    '[email protected]=-)*1 I(-A >-A-(C*]`D

    Q"$"$% Y* .8+* );-) );* I(-A -=08()

    =-)C;*. /9); );* +*C*9,)%

    [;*.* -+* );* >81H*) ;0A1*+. 0J );9.

    -CC08()% :0(.8A) /9); );*= /;*( G08 -+*

    9( )+08>A* ].8C; -. >81H*) 0_*++8(.D%

    Q"$"#% :;*C7 );-) G08 -+* (0) *FC**19(H );* >81H*)% ?J

    );* 2'[email protected]=-)*1 I(-A >-A-(C* ]`D 2 H0*. (*[email protected]_*O G08

    -+* 0_*++8((9(H% :;-(H* G08+ ,A-(O 0+ C0(.8A) /9); );*

    >81H*) ;0A1*+%

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    Step 5. Submitting

    You are ready to submit your request.

    What happens when you submit your request?

    1) PDF data will be created on your desktop.

    2) Notice mail will be sent to you and budget

    holder(s).

    Please wait for approval from the budget holders

    THIS IS NOT THE END OF THE WHOLE PROCEDURE.

    You still have something to do.

    U"$% K+*.. 2B8>=9)2

    U"#% K+*.. 2:0(@(8*2 )0 C0(@(8* );* ,+0C*..%

    a08 /9AA H0 >-C7 )0 );* 9([email protected] .C+**(%

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    Step 6. Check the status

    6-1. Check the status of your request

    Don't leave the data unchecked.

    If your request is staying in this "In Process" status for some time, remind the budget holder to take action.

    Step 8. Submit to business office

    8-1. Print your reimbursement request

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    2M,,+0_*12 =*-(. 9) 9. -,,+0_*1%

    :A9C7 );* C-+) (8=>*+

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    :A9C7 2K+9()2

    :A9C7 2:0(@(8*2

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    8-2. Attcah receipt(s) and submit

    Bring this reimbursement request and receipt (or any other supporting documents) to business office.

    DO NOT

    i) Just bring receipts not attached to reimbursement request

    ii) Print & bring before approval

    < End of procedure >

    You will receive noticing mail from business office when you get paid back.