FVMRD Youth Programs Parent Handbook 2014

YOUTH PROGRAMSYOUTH PROGRAMS

HandbookHandbook 2014FVMRD

www.FraserValleyRec.org • (970)726-8968

Inclement Weather ProceduresUnder most circumstances the day camp program will operate regardless of weather. If the weather is severe and a cancellation is needed, the Camp Coordinator will inform you in a timely manner. Please use the news, radio, & Grand County CodeRed Alert as an information source. Please contact the Front Desk at the Grand Park Community Rec Center with any questions at (970) 726-8968. The staff will be updated in case of cancellation. Children will not be taken outside in excessively hot or cold weather.

Identifying Where Children Are at All Times1. Parents will sign their child in upon arrival.2. Headcounts will be taken by all staff members throughout the day.3. At the end of the day the parent must sign their child/ren out.4. Staff members need to check the sign-in/out sheets to make sure that all children have been picked up and accounted for.

Schedules of activities will be available at the parent orientation, online at www.fraservalleyrec.org and are given out to parents and children at the beginning of the week. We try our best to keep schedule changes to a minimum, but will be sure to communicate to parents if/when changes are needed.

NOTE: If a child is missing from camp or field trip and cannot be located, his/her absence shall be reported immediately to his/her parents, guardian or designated adult as well as local law enforcement authorities.

Media / Technology / PhotographsVideos will occasionally be viewed by summer campers. Parents need to sign our Media release before we allow children to watch videos or use our computers. All movies will be Rated G or PG. Your child’s photograph will not be taken unless written authorization is granted.

Withdrawal from the ProgramYou may withdraw your child from FVMRD programs at any time. Refunds will be given based on the FVMRD refund policy.

Operating as a Colorado State Licensed School-Age Program, FVMRD Summer Day Camps & Afterschool Programs provide an enriching and supportive environment where children, families and staff come together to build community. Our youth programs provide a safe, fun, and positive environment allowing each child to grow and learn to the best of his or her abilities.

FVMRD Youth Programs continually:• Foster the development of new friendships & encourage teamwork • Exude an appreciation of the outdoors and our environment through recreational activities and community involvement• Help to instill self-confidence and self-esteem; focusing on developing skills specific to the individual child• Encourage curiosity, creativity, and self expression!

Explorer Camp: 1st-4th Grades This day camp program is specifically designed for children entering 1st-4th grades. We provide stimulating activities to engage campers and encourage experiential learning. Explorer Campers will have the opportunity to take part in group activities, sports, arts, crafts, and much more! FOCUS: Cooperation, problem-solving, exploration!

Adventure Camp: 5th-8th GradesThis is a special program designed with our older youth in mind! Activities are designed to engage youth entering 5th-8th grades, who act as role models for Explorer Campers and set a standard for younger campers to work towards. Adventure Campers have the opportunity to take part in a variety of exciting activities and will help plan activities based on their interests! FOCUS: Leadership, teamwork, adventure!


Welcome to FVMRD Youth Programs!

2014 Summer Day Camp Dates & TimesExplorer Camp (Children entering 1st-4th grades)6/9/14 - 8/15/14*7:30am to 5:30pm: M,T, Th, F7:30am to 5:30pm: Wednesday Explorer Field Trips

Adventure Camp (Children entering 5th-8th grades)6/17/14 - 8/14/14* 7:30am to 5:30pm: Tuesday & Thursday7:30am to 5:30pm: Wednesday Adventure Field Trips

Mini Camp Field Trips8/18, 8/19, & 8/207:30am-5:30pm (Explorer & Adventure campers welcome)*NO CAMP Friday, July 4th

Summer Day Camp Fees Explorer & Adventure Camp: $32/day Field Trips: $32/day + one time t-shirt fee of $15 (t-shirt is mandatory for field trips, see “Field Trip Information” for more info)

Weekly Pre-Registration Explorer Camp: $108/wk* Save $20/week!Adventure Camp: $52/wk* Save $12/week!*You must register for all field trips separately, as they are not included in weekly registrations.*You must register and pay 7 DAYS IN ADVANCE of your child’s attendance to receive the weekly pre-registered rate.

Day camp is limited to 36 kids for Explorer Camp and 12 kids for Adventure Camp. It is important to pre-register your child for camp and field trips, to ensure an available spot. If there is not an available spot, your child will be added to the waitlist. If a spot becomes available, you will be called by 5:30pm the day prior to your child’s planned attendance. Calls will be made according to waitlist priority and who is available or verbally confirms first.



Illness/ AccidentsIf a child should become ill or get injured during the day, parents/guardians will be notified. Ill children will be separated from the group, will be offered a mat to lie on, and parents will be called. If a child is injured, first aid will be administered and if deemed necessary, 911 will be called. Parents/guardian will be called and notified of the injury. Staff will let the parent/guardian know if their child needs to be picked up or was transported by emergency vehicle to the hospital. Minor scrapes and bumps will be reported to the parent/guardian when they arrive to pickup their child. In any event in which the parent/guardian cannot be reached, an emergency contact will be notified.

Emergency SituationsIn case of an emergency that affects FVMRD Summer Day Camp, we will alert parents through CodeRed via email/text message. Please sign up for this emergency contact system at www.cne.coderedweb.com

MedicationsIn the event that a medication needs to be administered during camp, we must have the following on file before administering meds: 1) Written authorization from the health care provider 2) Parent written authorization 3) Medication in the original labeled container. Only certified staff are authorized to administer meds.

SunscreenPlease apply sunscreen to your child daily before camp. FVMRD will apply Rocky Mountain Sunscreen 30-50 SPF to children’s exposed skin prior to all outdoor activities and every 30 minutes thereafter when we are outside. If children have their own sunscreen it must be labeled with their name and turned into a counselor prior to each day.

Swimming Counselors will be within arm’s reach of ‘non-swimmers’. Children must be 48” tall to use the waterslide. Ten minute limit in hottub; No Sauna/Steam Room.

RegistrationAs a Colorado school-age licensed daycare program, you will be required to complete all necessary forms prior to your child’s participation in our programs. These forms are online, fillable forms through CampDoc.com. You must contact the camp director or FVMRD front desk to fill out the required CampDoc forms prior to registering and paying for camp through FVMRD.

Registration begins May 1st, 2014. 1. Online Registration: www.fraservalleyrec.org, click on: Register Here -> Login-> Shop -> Childcare Calendar2. Walk-in registration: @GPCRC during business hours3. Call the Grand Park Community Rec Center front desk at (970) 726-8968 (payment over the phone via credit card will be required to register)

Payment Options and Payment PolicyWe will be implementing our “PAY BEFORE YOU PLAY” policy this summer. FVMRD will require payment at the time of registration for all programs / activities. If you would like to discuss your account balance or future activity registration, please ontact our Business Manager, Ann McConnell at (970) 726-8968 x107 or [email protected].

Cancellations and Refunds• Cancellations MUST be called into or made at the GPCRC front desk at (970)726-8968 24 hours in advance of cancellation to recieve a household credit.• All refunds will be issued as a household credit balance.• Field trip cancellations must be made 48 hrs in advance to receive a credit.

Waitlist ProcedureIf your child is added to the waitlist and a spot opens, parents will be notified in order of waitlist priority. Families who first confirm and pay, will be added to the roster.


Volunteers & C.I.T.’s (Counselors in Training)Please visit us! Visitors are welcome at summer camp. We ask that all visitors check in with camp staff and sign-in/out on our visitor sheet when arriving/departing. All volunteers must complete a FVMRD Volunteer Application which includes a background check. If you are interested in volunteering, please contact the Recreation Supervisor or Camp Coordinator at 726-8968. C.I.T.’s (Counselors in Training) will join us throughout the summer. C.I.T.’s are high school students wishing to obtain real work experience in a recreational setting and will work under the direct supervision of FVMRD staff.

Financial Assistance & ScholarshipsThe Colorado Department of Human Services, Division of Child Care is the lead agency on the Colorado Child Care Assistance Program (CCCAP). The program provides child care assistance to low-income families that are working, searching for employment or are in training, and families that are enrolled in the Colorado Works Program and need child care services to support their efforts toward self-sufficiency. Please visit http://www.colorado.gov for more information regarding CCCAP, or contact CDHS directly at (970)725-3331 (Grand County CDHS division). Scholarship applications are also available upon request. Please contact the FVMRD Youth Programs Supervisor for more information.

ConcernsFVMRD will make every effort to resolve any issues or concerns you have regarding our programs. Please contact the FVMRD Youth Programs Supervisor to voice any concerns.

If you have a complaint regarding suspected licensing violations at this or any other licensed childcare center, you have the right to report your concerns to: Colorado Office of Child Care Services, 1575 Sherman Street, Denver, CO or call (303) 866-5958. If you suspect child abuse or neglect, you should seek assistance from the County Department of Human Services. The phone number for Grand County Social Services is (970) 725-3331.


Program InformationDrop-off & Pick-upBoth Explorer and Adventure Camps will have the same drop-off and pick-up location this year, which is based at the Fraser Valley Elementary School classroom.

Drop-off @ FVE/FVMRD Classroom: 7:30am-9:15am Pick-up @ FVE/FVMRD Classroom: 4:30pm-5:30pm

Adventure Camp will head to the FVMRD Program Building at 9:15am, where they will be based until returning to FVE for pick-up between 4:30pm-5:30pm. Please sign your child in/out on the designated attendance sheet! Children will be allowed to leave the premises with only those who have been designated on their release form. A $15 Late Fee will be charged after 5:30pm and every 15 minutes thereafter. At 6pm, authorities will be called and FVMRD may reserve the right to remove your child from programs.

If you arrive after 9:15am, please bring your child to the location of the activity. A sign will be left on the door at both FVE & the FVMRD Program Building, letting you know where we are and when we will expect to return. If you need to make alternate pick-up arrangements, we please ask that you notify staff as soon as possible.

*NEW for 2014* Sign up for Text Message Alerts!To receive FVMRD Youth Programs text message alerts,

please send an email with your mobile phone number to [email protected]. Alerts will only be sent

regarding field trip arrival updates and emergencies. Your information will not be visible or shared with others.

Grand County CodeRED® Emergency Notification SystemSee www.gcemergency.com for more information.

This system allows ultra high speed cellular phone or text messaging to inform registered participants during an

emergency or disaster affecting Grand County.

www.FraserValleyRec.org • (970)726-8968www.FraserValleyRec.org • (970)726-8968

Expected BehaviorCamp Counselors use positive methods of guidance that encourage independence and a sense of responsibility. Redirection is a way to guide the child from inappropriate play to a more appropriate ac-tivity. Camp Counselors communicate briefly and clearly with the children when solving problems. Communication can include giv-ing alternative choices to the child or assisting the child with prob-lem solving. Please inform the Camp Coordinator if your child has any behavioral, mental, or physical challenges, which may affect his/her day-to-day activities. Such issues must be specifically noted on the child’s registration form and emergency card.

Summer day camp staff will discuss an appropriate plan of action with children if behavioral problems arise:

Simply Stated: 1) Behavior Report (Warning)2) Behavior Contract (Second Instance)3) Parent Meeting / Consequence (Third Instance)

1) Behavior ReportFirst instance of misbehavior (minor offense – staff discretion):1. Children will be separated from the group.2. Staff & child will determine when child is ready to return.3. Staff will record the incident and parents will be informed.

2) Behavior Contract Second instance of misbehavior or major offense:1. Separate the child from the group.2. Staff & child will reflect upon behavior and discuss solutions.3. Staff member will notify parents of misbehavior & next steps.4. If safety of others at risk, notify Camp Director immediately. The third time a problem should arise, staff will convene to deter-mine consequences from said behaviors, and meet with parents to implement consequences. A. A decision could be make to suspend the child temporarily. B. The child could be removed from the program entirely.


Meals & SnacksAny meal, snack, or flavored beverage that a camper may want or need during the day MUST be brought from home. All containers need to be clearly marked with the camper’s name. Drinking water will be freely available to all campers and staff, but we do suggest bringing a personal water bottle. The staff has the right to check lunches brought from home to determine if they meet one-third of the child’s daily nutritional needs. If this is not met, the staff will contact the parent/guardian to bring the needs of the child’s nutrition to attention.

Please do not pack any soft drinks or sodas with your children. Also, please be aware that we have children with severe food/nut allergies. We will make special accommodations for children with severe food allergies, but do your best to avoid packing nuts or peanut butter in your child’s lunch!

WHAT SHOULD I BRING TO CAMP?* Nutritious Bag Lunch* Plenty of snacks - we are ACTIVE!!!* Water Bottle* STURDY shoes* Weather appropriate clothing* Swim attire, goggles & towel (Tues/Thurs)* Bikes (Friday)* Book, Blanket, or Pillow for “Rest & Reading”Please label all children’s articles with first & last name. Items

can be kept at FVE but FVMRD is not responsible for lost or missing items! Backpacks are strongly recommended!

We emphasize personal responsibility & help remind children to take care/keep track of their belongings throughout the day.



*NEW for 2014*To receive FVMRD Youth Programs

text message alerts, please send an email with your mobile phone number

to [email protected].

Transportation Field trips outside of the Fraser Valley will be transported by staff members caravaning in FVMRD vans or mini buses. Staff will NOT transport any campers in personal vehicles. Written authorization must be given to transport your child in FVMRD vehicles. You can find the authorization form within your child’s CampDoc account.

Special outings or hikes will be listed on our daily schedule. We will also leave a sign on the door at FVE or the Program Building letting parents know where we are, when we plan to return, and a mobile phone number for a counselor with the group.

All campers and drivers will use a seat belt. Colorado mandates boost-er seats for all children under 8 years of age in passenger vans.

Field Trip Information Every Wednesday, we take field trips in-county or to the Denver area. You must pre-register and pay for your child 48 HOURS PRIOR to any upcoming Wednesday Field Trip, so we can staff accordingly. We leave for field trips by 9:30am* and return no later than 5:15pm *Special departure/return times will be noted for some trips.

Camp Shirts for Field TripsFor the safety and noticeability of our campers, children will be required to wear a brightly colored camp shirt with the FVMRD logo and phone number on all field trips. Shirts are available for purchase for $15 at the FVE classroom. The shirts are “rash guard/t-shirts” which campers will be required to wear for the duration of all field trips, including water parks. The

FVMRD Camp Shirts can be purchased for $15 in the classroom!

Personal Belongings & MoneyCampers are responsible for any personal belongings they bring to camp. We do require extensive labeling of all belongings as a preventative measure for lost items. FVMRD is not responsible for missing/broken items. A “Lost and Found” box is kept at camp, where we put all recovered items. Cell phones & gaming devices may ONLY be used during designated times (i.e. field trips / returning from a field trip). NO “WHEELIE” shoes are allowed. Money for vending machines during regular camp days is strictly prohibited. Money will only be allowed on Wednesday field trips. Kids should bring no more than $10. We strongly discourage spending on candy or soda. Please communicate with camp staff if you send your child on a field trip with money.

Daily Activities / SchedulesA camp calendar outlining activities taking place each day will be available to parents as a general guideline for our activities over the course of the summer. Detailed plans will be outlined on the daily calendar on the bulletin board at FVE & the Program Building. We provide a wide range of learning opportunities and expect all children to participate. If there are certain activities that you do not wish your child to participate in, please let the Youth Programs Supervisor or Camp Coordinator know in person or in writing.

Our activities incorporate:*Social Development *Emotional Development

*Physical Development, emphasizing gross/fine motor skills*Cognitive Development *Problem Solving *FUN!!!

Children with Special NeedsFVMRD does not discriminate on the basis of race, color, origin, sex, or disability. The summer camp is dedicated to supporting the Americans with Disabilities Act. If your child may require special accommodations for participation, please call us at 726-8968 at least two weeks in advance of your child’s planned participation.


********************************************************

********************************************************


ADVENTURE CAMP WEEKLY OUTINGS TUESDAYS: Golf @ Pole Creek Golf Course & Biking (Junior clubs are available to use / kids can bring their own clubs)

Please bring a bike & helmet to camp on Tuesdays! (If you do not have a bike, please inform FVMRD staff!)

THURSDAYS: Archery at the Mary Jane parking lotHiking & Climbing - TBD

Hiking in Grand County! Climbing with belay certified instructors!

EXPLORER CAMP WEEKLY OUTINGSMONDAYS: Tennis with Kate Walker

@ Fraser tennis courts (rackets are provided)

TUESDAYS/THURSDAYS:Swimming, Tumbling, Climbing

*Don’t forget your swimsuit, towel, & goggles!*Jump & tumble in the tramp/foam pit/gymnastics area!

*Belay certified instructors are available to help kids climb!

FRIDAYS: Biking *Bring your bike to camp! All abilities welcome!

Hiking & Local Parks: TBD in Grand County; ability-appropriate hikes (hikes will be listed on daily schedule at FVE)

********************************************************

Sign In / Sign OutFor the safety of all children, parents are required to sign their child in and out each day. The day camp staff will need written authorization to release a child to someone other than the parent or guardian (see “Destination Release” information on CampDoc.com).

Counselors will ask to see a photo I.D. to verifiy names on the authorized release. Parents/guardians will need to show legal documents regarding any legal restrictions concerning contact with their child. ALL VISITORS to the center, must check in with camp staff and sign in/out of visit log.

Program Locations & FacilitiesFraser Valley Elementary/FVMRD classroom 125 Eastom Ave., Fraser, CO 80442From the main parking lot, enter the double brown doors located in the middle of the building as you face the school. We are based in the first classroom to the right.

FVMRD Program BuildingNorgren Rd. & Eisenhower Dr., Fraser, CO 80442The Program Building is the modular building directly behind/connected to the Fraser Historic Church (large green building with chapel on the corner).

Grand Park Community Rec Center (GPCRC)One Main St., Fraser, CO 80442We will visit the GPCRC on Tuesdays and Thursdays for swimming and tumbling!

Tennis Courts - Old Schoolhouse ParkDirectly across parking lot from Fraser Elementary We will walk to the tennis courts for tennis each week.

Fraser Valley Sports Complex & Community GardensCty Rd 5 off Hwy 40, FraserCampers will garden, play sports, or play on the playground!

Pole Creek Golf Course (Adventure Camp - golf)Cty Rd 51 off Cty Rd 5 in TabernashCampers will use the driving range, putting greens, and course!

Mary Jane Base Parking Lot (Adventure Camp - archery)Hwy 40 / C-Lot / Adjacent to Winter Park Resort Base Campers will practice shooting at targets and hidden decoys!



ADVENTURE CAMP WEEKLY OUTINGS TUESDAYS: Golf @ Pole Creek Golf Course & Biking (Junior clubs are available to use / kids can bring their own clubs)

Please bring a bike & helmet to camp on Tuesdays! (If you do not have a bike, please inform FVMRD staff!)

THURSDAYS: Archery at the Mary Jane parking lotHiking & Climbing - TBD

Hiking in Grand County! Climbing with belay certified instructors!

EXPLORER CAMP WEEKLY OUTINGSMONDAYS: Tennis with Kate Walker

@ Fraser tennis courts (rackets are provided)

TUESDAYS/THURSDAYS:Swimming, Tumbling, Climbing

*Don’t forget your swimsuit, towel, & goggles! *Jump & tumble in the tramp/foam pit/gymnastics area!

*Belay certified instructors are available to help kids climb!

FRIDAYS: Biking *Bring your bike to camp! All abilities welcome!

Hiking & Local Parks: TBD in Grand County; ability-appropriatehikes (hikes will be listed on daily schedule at FVE)

********************************************************

Sign In / Sign OutFor the safety of all children, parents are required to sign theirchild in and out each day. The day camp staff will need writtenauthorization to release a child to someone other than the parent orguardian (see “Destination Release” information on CampDoc.com).

Counselors will ask to see a photo I.D. to verifiy names on the authorized release. Parents/guardians will need to show legal documents regarding any legal restrictions concerning contact with their child. ALL VISITORS to the center, must check in with camp staff and sign in/out of visit log.

Program Locations & FacilitiesFraser Valley Elementary/FVMRD classroom 125 Eastom Ave., Fraser, CO 80442From the main parking lot, enter the double brown doors located in the middle of the building as you face the school. We are based in the first classroom to the right.

FVMRD Program Building Norgren Rd. & Eisenhower Dr., Fraser, CO 80442The Program Building is the modular building directly behind/connected to the Fraser Historic Church (large green building with chapel on the corner).

Grand Park Community Rec Center (GPCRC) One Main St., Fraser, CO 80442We will visit the GPCRC on Tuesdays and Thursdays for swimming and tumbling!

Tennis Courts - Old Schoolhouse ParkDirectly across parking lot from Fraser Elementary We will walk to the tennis courts for tennis each week.

Fraser Valley Sports Complex & Community GardensCty Rd 5 off Hwy 40, FraserCampers will garden, play sports, or play on the playground!

Pole Creek Golf Course (Adventure Camp - golf)Cty Rd 51 off Cty Rd 5 in TabernashCampers will use the driving range, putting greens, and course!

Mary Jane Base Parking Lot (Adventure Camp - archery)Hwy 40 / C-Lot / Adjacent to Winter Park Resort Base Campers will practice shooting at targets and hidden decoys!



*NEW for 2014*

To receive text updates about field trip return times, send an email to:

[email protected]

to [email protected].

Transportation Field trips outside of the Fraser Valley will be transported by staff members caravaning in FVMRD vans or mini buses. Staff will NOT transport any campers in personal vehicles. Written authorization must be given to transport your child in FVMRD vehicles. You can find the authorization form within your child’s CampDoc account.

Special outings or hikes will be listed on our daily schedule. We will also leave a sign on the door at FVE or the Program Building letting parents know where we are, when we plan to return, and a mobile phone number for a counselor with the group.

All campers and drivers will use a seat belt. Colorado mandates boost-er seats for all children under 8 years of age in passenger vans.

Field Trip Information Every Wednesday, we take field trips in-county or to the Denver area. You must pre-register and pay for your child 48 HOURS PRIOR to any upcoming Wednesday Field Trip, so we can staff accordingly. We leave for field trips by 9:30am* and return no later than 5:15pm *Special departure/return times will be noted for some trips.

Camp Shirts for Field TripsFor the safety and noticeability of our campers, children will be required to wear a brightly colored camp shirt with the FVMRD logo and phone number on all field trips. Shirts are available for purchase for $15 at the FVE classroom. The shirts are “rash guard/t-shirts” which campers will be required to wear for the duration of all field trips, including water parks. The lycra fabric is specifically engineered to provide SPF 50+ protection - the HIGHEST UVA & UVB protection available!

FVMRD Camp Shirts can be purchased for $15 in the classroom!

Personal Belongings & MoneyCampers are responsible for any personal belongings they bring to camp. We do require extensive labeling of all belongings as a preventive measure for lost items. FVMRD is not responsible for missing/broken items. A “Lost and Found” box is kept at camp, where we put all recovered items. Cell phones & gaming devices may ONLY be used during designated times (i.e. field trips / returning from a field trip). NO “WHEELIE” shoes are allowed.

Money for vending machines during regular camp days is strictly prohibited. Money will only be allowed on Wednesday field trips. Kids should bring no more than $10. We strongly discourage spending on candy or soda. Please communicate with camp staff if you send your child on a field trip with money.

Daily Activities / SchedulesA camp calendar outlining activities taking place each day will be available to parents as a general guideline for our activities over the course of the summer. Detailed plans will be outlined on the daily calendar on the bulletin board at FVE & the Program Building. We provide a wide range of learning opportunities and expect all children to participate. If there are certain activities that you do not wish your child to participate in, please let the Youth Programs Supervisor or Camp Coordinator know in person or in writing.

Our activities incorporate:*Social Development *Emotional Development

*Physical Development, emphasizing gross/fine motor skills*Cognitive Development *Problem Solving *FUN!!!

Children with Special NeedsFVMRD does not discriminate on the basis of race, color, origin, sex, or disability. The summer camp is dedicated to supporting the Americans with Disabilities Act. If your child may require special accommodations for participation, please call us at 726-8968 at least two weeks in advance of your child’s planned participation.


********************************************************

********************************************************


Meals & SnacksAny meal, snack, or flavored beverage that a camper may want or need during the day MUST be brought from home. All containers need to be clearly marked with the camper’s name. Drinking water will be freely available to all campers and staff, but we do suggest bringing a personal water bottle. The staff has the right to check lunches brought from home to determine if they meet one-third of the child’s daily nutritional needs. If this is not met, the staff will contact the parent/guardian to bring the needs of the child’s nutrition to attention.

Please do not pack any soft drinks or sodas with your children. Also, please be aware that we have children with severe food/nut allergies. We will make special accommodations for children with severe food allergies, but do your best to avoid packing nuts or peanut butter in your child’s lunch!

WHAT SHOULD I BRING TO CAMP?* Nutricious Bag Lunch * Plenty of snacks - we are ACTIVE!!!* Water Bottle * STURDY shoes* Weather appropriate clothing * Swim attire, goggles & towel (Tues/Thurs) * Bikes (Friday)* Book, Blanket, or Pillow for “Rest & Reading” Please label all children’s articles with first & last name. Items

can be kept at FVE but FVMRD is not responsible for lost or missing items! Backpacks are strongly recommended!

We emphasize personal responsibility & help remind children to take care/keep track of their belongings throughout the day.


Program InformationDrop-off & Pick-upBoth Explorer and Adventure Camps will have the same drop-off and pick-up location this year, which is based at the Fraser Valley Elementary School classroom.

Drop-off @ FVE/FVMRD Classroom: 7:30am-9:15amPick-up @ FVE/FVMRD Classroom: 4:30pm-5:30pm

Adventure Camp will head to the FVMRD Program Building at 9:15am, where they will be based until returning to FVE for pick-up between 4:30pm-5:30pm. Please sign your child in/out on the designated attendance sheet! Children will be allowed to leave the premises with only those who have been designated on their release form. A $15 Late Fee will be charged after 5:30pm and every 15 minutes thereafter. At 6pm, authorities will be called and FVMRD may reserve the right to remove your child from programs.

If you arrive after 9:15am, please bring your child to the location we are at. A sign will be left on the door at both FVE & the FVMRD Program Building, letting you know where we are and when we will expect to return. If you need to make alternate pick-up arrangements, we please ask that you notify staff as soon as possible.

*NEW for 2014* Sign up for Text Message Alerts!To receive FVMRD Youth Programs text message alerts,

please send an email with your mobile phone number to [email protected]. Alerts will be only be sent

regarding field trip arrival updates and emergencies. Your information will not be visible or shared with others.

Grand County CodeRED® Emergency Notification SystemSee www.gcemergency.com for more information.

This system allows ultra high speed cellular phone or text messaging to inform registered participants during an

emergency or disaster affecting Grand County.

www.FraserValleyRec.org • (970)726-8968www.FraserValleyRec.org • (970)726-8968

Expected BehaviorCamp Counselors use positive methods of guidance that encourage independence and a sense of responsibility. Redirection is a way to guide the child from inappropriate play to a more appropriate ac-tivity. Camp Counselors communicate briefly and clearly with the children when solving problems. Communication can include giv-ing alternative choices to the child or assisting the child with prob-lem solving. Please inform the Camp Coordinator if your child has any behavioral, mental, or physical challenges, which may affect his/her day-to-day activities. Such issues must be specifically noted on the child’s registration form and emergency card.

Summer day camp staff will discuss an appropriate plan of action with children if behavioral problems arise:

Simply Stated: 1) Behavior Report (Warning)2) Behavior Contract (Second Instance)3) Parent Meeting / Consequence (Third Instance)

1) Behavior ReportFirst instance of misbehavior (minor offense – staff discretion):1. Children will be separated from the group.2. Staff & child will determine when child is ready to return.3. Staff will record the incident and parents will be informed.

2) Behavior ContractSecond instance of misbehavior or major offense:1. Separate the child from the group.2. Staff & child will reflect upon behavior and discuss solutions.3. Staff member will notify parents of misbehavior & next steps.4. If safety of others at risk, notify Camp Director immediately.

The third time a problem should arise, staff will convene to deter-mine consequences from said behaviors, and meet with parents to implement consequences. A. A decision could be make to suspend the child temporarily. B. The child could be removed from the program entirely.

RegistrationAs a Colorado school-age licensed daycare program, you will be required to complete all necessary forms prior to your child’s participation in our programs. These forms are online, fillable forms through CampDoc.com. You must contact the camp director or FVMRD front desk to fill out the required CampDoc forms prior toregistering and paying for camp through FVMRD.

Registration begins May 1st, 2014. 1. Online Registration: www.fraservalleyrec.org, click on:

Register Here -> Login-> Shop -> Childcare Calendar2. Walk-in registration: @GPCRC during business hours3. Call the Grand Park Community Rec Center front desk at (970) 726-8968 (payment over the phone via credit card will be required to register)

Payment Options and Payment PolicyWe will be implementing our “PAY BEFORE YOU PLAY” policy this summer. FVMRD will require payment at the time of registration for all programs / activities. If you would like to discuss your account balance or future activity registration, please ontact our Business Manager, Ann McConnell at (970) 726-8968 x107 or [email protected].

Cancellations and Refunds• Cancellations MUST be called into or made at the GPCRC frontdesk at (970)726-8968 24 hours in advance of cancellation to recieve ahousehold credit.• All refunds will be issued as a household credit balance.• Field trip cancellations must be made 48 hrs in advance to receive a credit.

Waitlist ProcedureIf your child is added to the waitlist and a spot opens, parents will be notified in order of waitlist priority. Families who first confirm and pay, will be added to the roster.


Volunteers & C.I.T.’s (Counselors in Training)Please visit us! Visitors are welcome at summer camp. We ask that all visitors check in with camp staff and sign-in/out on our visitor sheet when arriving/departing. All volunteers must complete a FVMRD Volunteer Application which includes a background check. If you are interested in volunteering, please contact the Recreation Supervisor or Camp Coordinator at 726-8968. C.I.T.’s (Counselors in Training) will join us throughout the summer. C.I.T.’s are high school students wishing to obtain real work experience in a recreational setting and will work under the direct supervision of FVMRD staff.

Financial Assistance & ScholarshipsThe Colorado Department of Human Services, Division of Child Care is the lead agency on the Colorado Child Care Assistance Program (CCCAP). The program provides child care assistance to low-income families that are working, searching for employment or are in training, and families that are enrolled in the Colorado Works Program and need child care services to support their efforts toward self-sufficiency. Please visit http://www.colorado.gov for more information regarding CCCAP, or contact CDHS directly at (970)725-3331 (Grand County CDHS division). Scholarship applications are also available upon request. Please contact the FVMRD Youth Programs Supervisor for more information.

ConcernsFVMRD will make every effort to resolve any issues or concerns you have regarding our programs. Please contact the FVMRD Youth Programs Supervisor to voice any concerns.

If you have a complaint regarding suspected licensing violations at this or any other licensed childcare center, you have the right to report your concerns to: Colorado Office of Child Care Services, 1575 Sherman Street, Denver, CO or call (303) 866-5958. If you suspect child abuse or neglect, you should seek assistance from the County Department of Human Services. The phone number for Grand County Social Services is (970) 725-3331.


2014Summer Day Camp Dates & TimesExplorer Camp (Children entering 1st-4th grades)6/9/14 - 8/15/14*7:30am to 5:30pm: M,T, Th, F7:30am to 5:30pm: Wednesday Explorer Field Trips

Adventure Camp (Children entering 5th-8th grades)6/17/14 - 8/14/14* 7:30am to 5:30pm: Tuesday & Thursday7:30am to 5:30pm: Wednesday Adventure Field Trips

Mini Camp Field Trips8/18, 8/19, & 8/207:30am-5:30pm (Explorer & Adventure campers welcome)*NO CAMP Friday, July 4th

Summer Day Camp Fees Explorer & Adventure Camp: $32/dayField Trips: $32/day + one time t-shirt fee of $15 (t-shirt is mandatory for field trips, see “Field Trip Information” for more info)

Weekly Pre-RegistrationExplorer Camp: $108/wk* Save $20/week!Adventure Camp: $52/wk* Save $12/week!*You must register for all field trips separately, as they are not included in weekly registrations.*You must register and pay 7 DAYS IN ADVANCE of your child’s attendance to receive the weekly pre-registered rate.

Day camp is limited to 36 kids for Explorer Camp and 12 kids for Adventure Camp. It is important to pre-register your child for camp and field trips, to ensure an available spot. If there is not an available spot, your child will be added to the waitlist. If a spot becomes available, you will be called by 5:30pm the day prior to your child’s planned attendance. Calls will be made according to waitlist priority and who is available or verbally confirms first.



Illness/ AccidentsIf a child should become ill or get injured during the day, parents/guardians will be notified. Ill children will be separated from the group, will be offered a mat to lie on, and parents will be called. If a child is injured, first aid will be administered and if deemed necessary, 911 will be called. Parents/guardian will be called and notified of the injury. Staff will let the parent/guardian know if their child needs to be picked up or was transported by emergency vehicle to the hospital. Minor scrapes and bumps will be reported to the parent/guardian when they arrive to pickup their child. In any event in which the parent/guardian cannot be reached, an emergency contact will be notified.

Emergency SituationsIn case of an emergency that affects FVMRD Summer Day Camp, we will alert parents through CodeRed via email/text message. Please sign up for this emergency contact system at www.cne.coderedweb.com

MedicationsIn the event that a medication needs to be administered during camp, we must have the following on file before administering meds:

1) Written authorization from the health care provider2) Parent written authorization3) Medication in the original labeled container.

Only certified staff are authorized to administer meds.

SunscreenPlease apply sunscreen to your child daily before camp. FVMRD will apply Rocky Mountain Sunscreen 30-50 SPF to children’s exposed skin prior to all outdoor activities and every 30 minutes thereafter when we are outside. If children have their own sunscreen it must be labeled with their name and turned into a counselor prior to each day.

Swimming Counselors will be within arm’s reach of ‘non-swimmers’. Children must be 48” tall to use the waterslide. Ten minute limit in hottub; No Sauna/Steam Room.


Inclement Weather ProceduresUnder most circumstances the day camp program will operate regardless of weather. If the weather is severe and a cancellation is needed, the Camp Coordinator will inform you in a timely manner. Please use the news, radio, & Grand County CodeRed Alert as an information source. Please contact the Front Desk at the Grand Park Community Rec Center with any questions at (970) 726-8968. The staff will be updated in case of cancellation. Children will not be taken outside in excessively hot or cold weather.

Identifying Where Children Are at All Times1. Parents will sign their child in upon arrival.2. Headcounts will be taken by all staff members throughout the day.3. At the end of the day the parent must sign their child/ren out.4. Staff members need to check the sign-in/out sheets to make surethat all children have been picked up and accounted for.

Schedules of activities will be available at the parent orientation, online at www.fraservalleyrec.org and are given out to parents and children at the beginning of the week. We try our best to keep schedule changes to a minimum, but will be sure to communicate to parents if/when changes are needed.

NOTE: If a child is missing from camp or field trip and cannot be located, his/her absence shall be reported immediately to his/her parents, guardian or designated adult as well as local law enforcement authorities.

Media / Technology / PhotographsVideos will occasionally be viewed by summer campers. Parents need to sign our Media release before we allow children to watch videos or use our computers. All movies will be Rated G or PG. Your child’s photograph will not be taken unless written authorization is granted.

Withdrawal from the ProgramYou may withdraw your child from FVMRD programs at any time. Refunds will be given based on the FVMRD refund policy.

Operating as a Colorado State Licensed School-Age Program, FVMRD Summer Day Camps & Afterschool Programs provide an enriching and supportive environment where children, families and staff come together to build community. Our youth programs provide a safe, fun, and positive environment allowing each child to grow and learn to the best of his or her abilities.

FVMRD Youth Programs continually:• Foster the development of new friendships & encourage teamwork• Exude an appreciation of the outdoors and our environment through recreational activities and community involvement• Help to instill self-confidence and self-esteem; focusing on developing skills specific to the individual child• Encourage curiosity, creativity, and self expression!

Explorer Camp: 1st-4th Grades This day camp program is specifically designed for children entering 1st-4th grades. We provide stimulating activities to engage campers and encourage experiential learning. Explorer Campers will have the opportunity to take part in group activities, sports, arts, crafts, and much more! FOCUS: Cooperation, problem-solving, exploration!

Adventure Camp: 5th-8th GradesThis is a special program designed with our older youth in mind! Activities are designed to engage youth entering 5th-8th grades, who act as role models for Explorer Campers and set a standard for younger campers to work towards. Adventure Campers have the opportunity to take part in a variety of exciting activities and will help plan activities based on their interests! FOCUS: Leadership, teamwork, adventure!


Welcome to FVMRD Youth Programs!

Documents

FVMRD Youth Programs Parent Handbook 2014