FY 2006 Budget Process W. Frank Steely Library Arne J. Almquist, Assoc. Provost for Library Services

FY 2006 Budget ProcessFY 2006 Budget Process

W. Frank Steely LibraryW. Frank Steely Library

Arne J. Almquist, Assoc. Provost for Library Arne J. Almquist, Assoc. Provost for Library ServicesServices

Budgetary Issues Addressed:Budgetary Issues Addressed:

• Collections/MaterialsCollections/Materials– Priority 1: Serials InflationPriority 1: Serials Inflation– Priority 2: CompuStatPriority 2: CompuStat– Priority 3: Monographs BudgetPriority 3: Monographs Budget– Priority 4: Serials BudgetPriority 4: Serials Budget– Priority 5: Document DeliveryPriority 5: Document Delivery

• PersonnelPersonnel– Priority 6: Convert Faculty Position to Priority 6: Convert Faculty Position to

Permanent/Full TimePermanent/Full Time• ServicesServices

– Media Booking SystemMedia Booking System

Priority 1: Serials InflationPriority 1: Serials Inflation

• Serials Inflation (9-Serials Inflation (9-10% per year)10% per year)

Effect of Inflation'

$0.00

$0.20

$0.40

$0.60

$0.80

$1.00

$1.20

$1.40

$1.60

$1.80

$2.00

1999 2000 2001 2002 2003 2004 2005

10% Inflation

Decl. Worth

2% Inflation

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000

FY 99 FY 00 FY 01 FY 02 FY 03 FY 04 FY 05

Acquisitions Budget: 7 Year Comparison

Comparison of NKU Library Materials Comparison of NKU Library Materials Expenditures to other SAALCK LibrariesExpenditures to other SAALCK Libraries

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

WKU Murray EKU Morehead NKU KSU*

Total Library Material Expenditures

Access

Books

Serials

Sources: Sources: ALA Directory, 2004/2005ALA Directory, 2004/2005 University web sitesUniversity web sites

$0

$20

$40

$60

$80

$100

$120

$140

$160

$180

Murray WKU Morehead EKU NKU

Expenditures per FTE

* Numbers could not be found for KSU

Priority 1: Serials Priority 1: Serials InflationInflation

• Amount Requested: $75,000 – RecurringAmount Requested: $75,000 – Recurring

• Will maintain purchasing power for the Will maintain purchasing power for the next yearnext year

Priority 2: CompuStat PCPriority 2: CompuStat PC

• Database of statistics on over 10,000 companies from Database of statistics on over 10,000 companies from the USA, Canada, and Mexicothe USA, Canada, and Mexico

• “ “Must have” database for a university with graduate Must have” database for a university with graduate programs in businessprograms in business

• Critical to the research of faculty in Finance and Critical to the research of faculty in Finance and EconomicsEconomics

• The Library and COB currently split the cost of the first 6 The Library and COB currently split the cost of the first 6 months of an 18 month subscriptionmonths of an 18 month subscription

• Necessary to maintain serials purchasing powerNecessary to maintain serials purchasing power

Priority 3: Monographs BudgetPriority 3: Monographs Budget

• Serials are Serials are crowding out non-crowding out non-serials purchasesserials purchases

$0

$50,000

$100,000

$150,000

$200,000

$250,000

FY 02 FY 03 FY 04 FY 05

Amount Available for Non Serials Purchases

• Some departments Some departments are receiving minimal or are receiving minimal or nono non-serials non-serials allocationsallocations

Accountancy $500

Chemistry $500

Mgmt & Marketing $0

Political Science $0

Psychology $0

Social Work $0

• Amount Requested: $50,000 (recurring)Amount Requested: $50,000 (recurring)• This will allow us to provide full allocations This will allow us to provide full allocations

to to allall departments departments• All departments would see increases in All departments would see increases in

their allocationstheir allocations

Priority 3: Monographs BudgetPriority 3: Monographs Budget

• With the move to electronics, many acquisitions have been With the move to electronics, many acquisitions have been transformed from one-time purchases to recurring transformed from one-time purchases to recurring purchases—we don’t own, we subscribepurchases—we don’t own, we subscribe

• Many of our most crucially needed resources fall into this Many of our most crucially needed resources fall into this categorycategory

• One way to deal with serials inflation issues is through the One way to deal with serials inflation issues is through the purchase of aggregated journals databases—these are purchase of aggregated journals databases—these are serials purchasesserials purchases

• These purchases tend to be expensive and have continuing These purchases tend to be expensive and have continuing costscosts

• They don’t fit well into the “available funds at the end of They don’t fit well into the “available funds at the end of the year” purchase modelthe year” purchase model

• As our programs grow, the need for these products As our programs grow, the need for these products increasesincreases

Priority 4: Serials BudgetPriority 4: Serials Budget

• Amount Requested: $50,000 (recurring)Amount Requested: $50,000 (recurring)• Would enable us to purchase new Would enable us to purchase new

resources, beginning with critical resources, beginning with critical resources that have been long deferredresources that have been long deferred

Priority 4: Serials BudgetPriority 4: Serials Budget

• Very cost-effective way of accessing the Very cost-effective way of accessing the journal literaturejournal literature

• Although cost per article may appear Although cost per article may appear expensive, analysis of current holdings expensive, analysis of current holdings shows that access is often cheaper than shows that access is often cheaper than subscriptionsubscription

Priority 5: Document Delivery Priority 5: Document Delivery ExpansionExpansion

Subscription Cost Per Use = Subscription Cost Per Use = Annual Subscription CostAnnual Subscription Cost# of uses# of uses


Subscription Cost Per Use = Subscription Cost Per Use = Annual Subscription CostAnnual Subscription Cost# of uses# of uses

Average cost for 1 article through the Ingenta Service:Average cost for 1 article through the Ingenta Service:

$27.96$27.96

It costs money to build collections “just in case” and access is not necessarily It costs money to build collections “just in case” and access is not necessarily better or more convenient for the user.better or more convenient for the user.

Ex. Journal price of $2,000/yr, 20 uses per yearEx. Journal price of $2,000/yr, 20 uses per year

$100 per use$100 per use

• Over the past year, we have spent $10,500 on document Over the past year, we have spent $10,500 on document delivery. delivery.

• The total subscription cost of the journals represented was The total subscription cost of the journals represented was $87,514 (56 titles)$87,514 (56 titles)

• Highest use journal: Canadian Journal of Forest ResearchHighest use journal: Canadian Journal of Forest Research

• Analysis: Analysis:

Subscription Cost: $862.00Subscription Cost: $862.00Articles Cost:Articles Cost: $434.24 $434.24

Savings: $427.76Savings: $427.76


• Amount requested: $15,000Amount requested: $15,000• Will allow us to increase departmental Will allow us to increase departmental

allocationsallocations• Will also allow us to encourage use of the Will also allow us to encourage use of the

Ingenta TOC Service across campusIngenta TOC Service across campus


• The Research & Instructional Services Division has The Research & Instructional Services Division has made major changes to services and operationsmade major changes to services and operations

• The emphasis is on instruction, in-depth The emphasis is on instruction, in-depth consultation, online access to real-time research consultation, online access to real-time research assistanceassistance

• We see an increased role for the unit in the FCTLTWe see an increased role for the unit in the FCTLT

Priority 6: Permanent Faculty LinePriority 6: Permanent Faculty Line

Priority 6: Permanent Faculty LinePriority 6: Permanent Faculty Line

• Amount Requested: $18,966*Amount Requested: $18,966*

Salary: $17,600Salary: $17,600Benefits: $1,366Benefits: $1,366

* Recurring, to be added to current ½ time recurring line.* Recurring, to be added to current ½ time recurring line.

Priority 7: Media Booking SystemPriority 7: Media Booking System

• With the advent of the Steely Library Media With the advent of the Steely Library Media Facility, media materials are now gathered in Facility, media materials are now gathered in one collectionone collection• While it is a substantial collection, we are While it is a substantial collection, we are actively working to further build itactively working to further build it• The materials are in demand by facultyThe materials are in demand by faculty

• Materials are currently circulated through Materials are currently circulated through the normal circulation processthe normal circulation process• Materials should optimally be booked rather Materials should optimally be booked rather than checked outthan checked out• This will streamline access to the system This will streamline access to the system and make the collection much more usable for and make the collection much more usable for the userthe user• Item availability will be more predictableItem availability will be more predictable



Amount Requested: $15,750Amount Requested: $15,750

$13,500 (non-recurring)$13,500 (non-recurring)$ 2,250 (recurring)$ 2,250 (recurring)

Summary List of RequestsSummary List of Requests

RecurringRecurring::• Serials Inflation AdjustmentSerials Inflation Adjustment $ 75,000$ 75,0002.2. CompuStat DatabaseCompuStat Database $ 16,500$ 16,5003. 3. Monographs Budget EnhancementMonographs Budget Enhancement $ 50,000$ 50,0004.4. Serials Budget EnhancementSerials Budget Enhancement $ 50,000$ 50,0005.5. Document Delivery ExpansionDocument Delivery Expansion $ 15,000$ 15,0006.6. Provide Additional ½ Recurring Funding for Provide Additional ½ Recurring Funding for

Faculty PositionFaculty Position $ 18,966$ 18,9667.7. Media Booking SystemMedia Booking System $ 2,250$ 2,250

$ 227,716$ 227,716

Non-RecurringNon-Recurring::1.1. Media Booking SystemMedia Booking System $ 13,500$ 13,500

Strategic Linkage:Strategic Linkage:

Strategic Priority 2: Enhance Academic Quality. Specifically, Strategic Priority 2: Enhance Academic Quality. Specifically, to “ensure that our library is structured and supported to to “ensure that our library is structured and supported to meet the needs of our students and faculty as we continue meet the needs of our students and faculty as we continue to grow.”to grow.”

Strategic Priority 5: Advance the Full Mission of a Strategic Priority 5: Advance the Full Mission of a Metropolitan University by “expand(ing) financial and Metropolitan University by “expand(ing) financial and infrastructure support for research and other forms of infrastructure support for research and other forms of scholarly activity…”scholarly activity…”

Documents

FY 2006 Budget Process W. Frank Steely Library Arne J. Almquist, Assoc. Provost for Library Services