FY13 Environment Survey Instruction E

www.nissan-global.com

FY13 Environmental Data Survey - Instruction –

Environmental Planning Department Purchasing Administration Department

Nissan Motor Co., Ltd. July, 2013

Table of contents

１. Background/Objective ･･･ P3-5

２. Outline ･･･ P6

３. Steps ･･･ P7-11

１)Receive survey request

２)Fill out survey sheet

３)Answer on the Web

４．Instructions ･･･ P12-18

５、Glossary ･･･ P19-23

６、Contact ･･･ P24

１. Background

Nissan is working on reduction of environmental burdens throughout its supply chain in accordance with its mid-term environmental plan “ Nissan Green Program 2016” deployed in 2011. 1) Nissan Green Program 2016 Key Actions (as Nissan Group) ① Penetration of zero emission vehicles(1.5million units) ② Wider application of fuel efficient vehicles (improve by 35%) ③ Corporate carbon foot print minimization (cut by 20％) - C02 emission of corporate activities vs. FY2005 - Scope: Nissan Group (MFG, logistics, sales, offices) ④ New natural resources usage minimization (use recycled material 25%) 2)Action throughout supply chain CO2 emission from mining to parts manufacture; 13M t-CO2e (2010/estimated) ⇒ Need to take action to reduce environmental burdens throughout supply chain.

Reference: Nissan Green Program 2016

Link： http://www.nissan-global.com/EN/ENVIRONMENT/GREENPROGRAM_2016/

http://www.nissan-global.com/EN/ENVIRONMENT/GREENPROGRAM_2016/



Nissan asks to take following actions to reduce environmental burdens in Nissan Green Purchasing Guideline. This survey is to receive actual data of ongoing activities according to the guidelines.

Reference Excerpt from the guidelines （Revised and deployed in November 2012）

–P8 1) Establishment and Use of an Environmental Management System

<2> Establishment of Environmental Management System (EMS) Nissan requests suppliers to acquire an external certificate of environmental management system (EMS) such as ISO14001 or any system equivalent to ISO14001, as well as to establish their own EMS.

<3> Designation of an Environmental Responsible Person Nissan requests suppliers to designate an environmental responsible person (*). Nissan will communicate through such person about the environmental activities in order to promote the environmental activities with the partners.

Nissan Green Purchasing Guideline Download: http://www.nissan-global.com/EN/COMPANY/CSR/LIBRARY/GREEN_PURCHASING/

１．Background

http://www.nissan-global.com/EN/COMPANY/CSR/LIBRARY/GREEN_PURCHASING/



１．Objective

The objective of this survey is to understand status of environmental burdens reduction efforts by suppliers in order to enhance reduction throughout our supply chain, The survey is conducted every year to confirm status of each supplier. Besides, we are studying reduction target to conduct mid-term activity to reduce environmental burdens.

Thank you for your understanding and cooperation.

1) Scope: parts, material, AS parts suppliers (including trading company) 2) Survey items:

Company information, Environmental Responsible Person Environmental data (CO2 emission, Energy, Water, Waste) CO2 emissions reduction target and activities

4) Survey due date：

By Friday 23 August 2013 5) Submission：

・Please access the website which is attached on the survey e-mail, and input your data.

*Remarks* ・You cannot save the data temporarily. ・Please confirm a message “Thank you for your cooperation” after clicking a submit button.

２. Outlines

３. Steps

The instructions explain the flow from reception of the survey until answer on the Web in step 1-3.

Step 1 Receive request for survey

Step 2 Fill out the survey sheet following instructions

Step 3 Answer on the Web

３. Step １)： Receive request for survey

First of all, download the following materials from the website.

1. Survey sheet

2. Instructions （this document）

3. Q&A

３. Step 2)： Fill out the survey sheet

Survey sheet： Fill out the survey sheet according to

instructions (p12).

• Make sure that all mandatory questions are answered.

• We conduct the survey continuously. Please keep pre-conditions of each item consistent.

Reporting boundary

A (JAPAN)

B

A’s subsidiary

C A’s subsidiary

（EU）

D A’s subsidiary

（USA）

I: D’s subsidiary

（USA）

E: C’s subsidiary

（UK）

H: D’s subsidiary

（USA）

A Own company

Contact A

C Own company

F: C’s subsidiary （France）

J: D’s subsidiary

（MEX）

G: C’s subsidiary （Spain）

C Consolidated

Reply on consolidated

basis

D Own company

D Consolidated

Request via e-mail

Answer on the Web


basis


basis

1. When you receive request via e-mail, fill out the sheet and answer on the Web. 2. Basically, consolidated data are required. If you have difficulty to give consolidated data or

don’t have any subsidiary, select “Own company”.

Request via e-mail

Answer on the Web

Answer on the Web

Request via e-mail

：

•Environmental Responsible Person in the sheet confirms that all necessary information are entered correctly.

•Access on the website, and input the data based on your filled survey sheet.

•Please confirm a message “Thank you for your cooperation” after clicking a submit button.

*You cannot save the data temporarily.

３. Survey step 3) Answer on the Web

４．Instructions

① ② ③ ④

⑨ ⑩ ⑪

1a. Company information

① Company Name Official name of your company. Do not use abbreviation.

② HQ Address Address of your headquarters

③ Supplier Code Supplier code designated by Nissan. （e.g.：A001）

④ Reporting Fiscal Year

Specify fiscal year of data reported.（would be 2012 for the survey in 2013）

⑤ Duration Specify period of the fiscal year, from date/month/year to date/month/year, according to financial statement.

⑥ ISO14001 certification

Question about ISO14001 certification, an international certification of environmental management system. Select option:

•Yes： Your company has obtained ISO14001 certificate or is included to integrated certificate.

•No： Any party in your company has obtained ISO14001 certificate.

Certified by ⑥Official name of institution conducting evaluation for ISO 14001 certification.

⑤⑥⑦ ⑧

「1. Profile」

*Input “999999999", If you don't have data.

４．Instructions

1a. Company information

⑦ Other environmental management system if any

Select option that applies:

•Yes： if you are certified for EMAS, Ecoaction 21 or other environmental management system.

•No： if you are certified only for ISO14001 or you have not obtained any certifications of environmental management.

If yes, specify the name

If you selected Yes for ⑦, specify the name of EMS. if you are certified for several EMS, give the name of EMS including the broadest coverage.

⑧ Manufacturing sites Select option that applies.

•Yes： select if you have one or more manufacturing sites.

•No ： select if you don’t have any manufacturing site. e.g. only warehouse, IT, sales, office facilities.

1b. Environmental Responsible Person

⑨ Name /Department

/Position

Same as Environmental Responsible Person required by Nissan Green Purchasing Guideline. The parson is responsible for this survey in your company.

PIC would be general manager or higher rank officer of procurement department, environment department (but not limited to).

⑩ E-mail Specify E-mail address of ⑨

⑪ Address/Phone Specify address and phone number* of office of ⑨.

*country code + area code.

「1. Profile」

① ② ③ ④

⑨ ⑩ ⑪ ⑤

⑥⑦ ⑧


「2. Environmental data」

② ③ ④

４．Instructions

①

2a. Boundary

① Reporting boundary This option is the base of item 2b,2c,2d. select option that applies:

•Consolidated: select when you submit environmental data for consolidated coverage including your company and part of/all consolidated subsidiaries.

•Own company： When you submit environmental data limited to your company.

Basically, you are asked to submit “consolidated”. Select “Own company” in the event consolidated data are unavailable although you have consolidated companies or if you don’t have consolidated company, See also “coverage of reporting” on

p10 of Instructions.

2b. Sales and Headcounts

② Sales According to your company’s financial statement, present turnover of the fiscal year specified in ①. (usually, we expect

consolidated turnover.）

③ Of which, sale to Nissan

Quote and specify the sales to Nissan in ②

④ Headcounts (full time)

According to financial statement, specify number of employees of the fiscal year you specified. If the information is unavailable, present estimated number of full time workers.


2c. CO2 emission, energy consumption

①② •SCOPE1 CO2 emission

•SCOPE2 CO2 emission

Enter result of relevant fiscal year. Coverage of data must be the same as the coverage specified in 2a.See Instructions p19 for definition of terms.

③④ •Total energy consumption

•Of which, total renewable energy consumption

Enter result of relevant fiscal year. Coverage of data must to be same as the scope specified in 2a.See Instructions p20 for definition of terms.

⑤ MFG sites Select scope of manufacturing site covered by data in ①～④.

•All： Select when data including all manufacturing sites can be given in report coverage.

•Partial： Select when data in report coverage are limited to part of manufacturing sites due to lack of information.

•None： Select when data in report coverage does not include any manufacturing site although you have plant or because you do not have manufacturing site.

⑥ Non-MFG sites Select scope of manufacturing site covered by data in ①～④.

•All ： Select when data including all non manufacturing sites can be given in report coverage.

•Partial： Select when data in report coverage are limited to part of non manufacturing sites due to lack of information.

•None： Select when data covered by report does not include any non manufacturing site although you have non MFG or because you do not have non manufacturing site.

⑦ 3rd party assurance If you receive examination from third-party assurance for data in ①～④, select the scope. if you don’t, select

None.

•All : receiving examination for all data in report coverage including all sites.

•Partial: Part of sites in report coverage is examined.

•None：Not receiving examination.

⑧ assured by Specify official name of organization certifying third-party assurance in ⑦


① ② ③ ④

⑤ ⑥ ⑦ ⑧

４．Instructions


2d. Water/waste

①② • Total water withdrawal

•Total water discharge

Enter result of relevant fiscal year. Coverage of data must to be same as the coverage specified in 2a.See Instructions on p21 & 22 for definition of terms.

③ Total weight of waste

Enter result of relevant fiscal year. Coverage of data must to be same as coverage specified in 2a.See Instructions on p23 for definition of terms.

④ MFG sites Select coverage of manufacturing site by data in ①～③

•All： Select when data including all manufacturing sites can be given in report coverage.

•Partial： Select when data covered by report are limited to part of manufacturing sites due to lack of information.

•None： Slect when data in report coverage does not include any manufacturing site although you have plant or because you do not have manufacturing site.

⑤ Non-MFG sites Select coverage of non manufacturing site covered by data in ①～③

•All： Select when data including all non manufacturing sites can be given in report coverage.

•Partial： Select when data in report coverage are limited to part of non manufacturing sites due to lack of information.

•None： Select when data in report coverage does not include any non manufacturing site although you have plant or because you do not have non manufacturing site.

⑥ 3rd party assurance

If you receive third-party assurance of data in ①～③, select the coverage. if you don’t, select None.

•All: receiving examination for all data for report coverage including all sites.

•Partial: Part of sites in report coverage is examined.

•None：Not receiving examination.

⑦ Assured by Specify official name of organization certifying third-party assurance in ⑥

① ② ③

４．Instructions

④ ⑤ ⑥ ⑦



４．Instructions

3a. CO2 reduction target

① Target setting Select option that applies.

•Yes： Select if your company has CO2 reduction target. Please go to question 3c.

• No： Select if your company doesn’t have any target. Please go to question 3b.

If your parent company’s corporate target includes your company with/without consolidated company, specify target of your

company with/without consolidated company set based on the target of your parent company.

Do not use parent company’s target as your company’s target.

3b. Target setting (If question 3a is No, please answer the following questions.)

② Plan of setting target

Please answer your plan of setting CO2 reduction target and continuous activities.

③ Target set timing

Please select the year when target will be set up.

④ Reason of not setting up target.

Please select the reason you cannot set up the target. (Multiple answers allowed. If you select “other” please input free comment.)

①

③④

②

「3. CO2 emissions reduction target and activities」


3c. CO2削減目標

① Reporting boundary Please refer to 2a①[Boundary].

② Base year Enter base year for target. If you have several base years because of several targets, etc., enter the oldest. e.g. if you have target A based on 1990 and target B based on 2005, enter 1990.

③ Base year emissions Enter result of ②.

④ Target year Specify target year vs. base year specified in ②. If you have several target years, specify the farthest target year: e.g. if target year vs. base 2010 is 2012 and 2015, enter 2015.

⑤ Target year emissions Enter target in ④.

⑥ % of reduction from base year Enter target reduction rate in ④. if you are aiming at 10% reduction, enter “10” (and not ” -10”）

⑦ Value of Intensity

(Nominator & Denominator)

Enter intensity of target reduction rate in ⑥. e.g. if your target is based on CO2 emission per turnover, enter “t-CO2e / turnover”. Other examples: “kg-CO2e/number of parts produced”, “kg-CO2e/floor surface”, “t-CO2e/employee”.

⑧ MFG sites Manufacturing sites included to each target.

•All: All manufacturing sites are included in the coverage of target.

•Partial: Part of manufacturing sites are included to the coverage of target.

•None: Any manufacturing site is included to the coverage of target or you don’t have any manufacturing site.

⑨ Non-MFG sites Non manufacturing sites included to each target. (Please refer to ⑧）

② ③ ④ ⑤

② ④ ⑥ ⑦

⑧ ⑨

⑧ ⑨

①

４．Instructions 「3. CO2 emissions reduction target and activities」


５．Glossary: SCOPE1・SCOPE2 CO2 emission

• SCOPE1 CO2 emission (direct emission) – Emissions from sources that are owned or controlled by the reporting organization. For

example, direct emissions related to combustion would arise from burning fuel for energy within the reporting organization’s operational boundaries.

– Mainly CO2 produced by burning gasoline, city gas and coal inside of each site. • SCOPE2 CO2 emission (indirect emission)

– Emissions that result from the activities of the reporting organization but are generated at sources owned or controlled by another organization. In the context of this Indicator, indirect emissions refer to greenhouse gas emissions from the generation of electricity, heat, or steam that is imported and consumed by the reporting organization.

– Mainly CO2 produced when purchased/used electricity was generated outside of the site. • Compilation

– Direct measurement （continuous on-line automatic analyzer, etc.） – Calculation based on default data （e.g. for gasoline, calculate by annual usage of gasoline

（kl） and CO2 emission factor （t-CO2/kl）） – Estimations. If estimations are used due to a lack of default figures, indicate which basis

figures were obtained

• Others – Emissions from combustion processes and sources will correspond to the direct primary energy from non-

renewable and renewable sources defined in next slide. Note that the direct CO2 emissions from the combustion of biomass shall not be included.

– Identify indirect emissions of greenhouse gases resulting from the generation of purchased electricity, heat, or steam (relation with energy consumption reported in next slide). organizational

– travel is not included.

Reference： GRI Guideline G3, Indicator Protocole, Environment EN8

https://www.globalreporting.org/reporting/latest-guidelines/g3-guidelines/Pages/default.aspx





５．Glossary: Total energy consumption/renewable energy

Definition: • Direct energy

– Forms of energy that enter the reporting organization’s operational boundaries. It can be consumed either by the organization within its boundaries, or it can be exported to another user. Direct energy can appear in either primary (e.g., natural gas for heating) or intermediate (e.g., electricity for lighting) forms. It can be purchased, extracted (e.g., coal, natural gas, oil), harvested (e.g., biomass energy), collected (e.g., solar, wind), or brought into the reporting organization’s boundaries by other means.

• Renewable energy – Renewable energy is derived from natural processes that are replenished constantly.

This includes electricity and heat generated from solar, wind, ocean, hydropower, biomass, geothermal resources, biofuels, and hydrogen derived from renewable resources.

Coal 26.0GJ/t

Crude oil 6.22GJ/barrel

44.8GJ/t

Gasoline 0.125GJ/gallon

44.8GJ/t

Light oil 0.138GJ/gallon

43.33GJ/t

Natural gas 39.01GJ/1000m3

Electric power 0.0036GJ/KWｈ

Compilation: – Calculate total energy consumption in gigajoules (one billion

joules) using primary energy source consumption on the left. – When you use own figures or figures from other reference for

conversion to GJ, the figures shall be scientifically proven and continuously useable.

Document: – Information can be obtained from invoices, measured (or

calculated) heat/fuel accounting, estimations, defaults, etc. Amounts of joules can be taken directly or converted from invoices or delivery notes.

Table to convert volumes of primary sources to GJ:







５．Glossary: Total water withdrawal

Definition: • Total water withdraw

– The sum of all water drawn into the boundaries of the reporting organization from all sources (including surface water, ground water, rainwater, and municipal water supply) for any use over the course of the reporting period.

Compilation: • Identify the total volume of water withdrawn from any water source that was either

withdrawn directly by the reporting organization or through intermediaries such as water utilities. This includes the abstraction of cooling water.

• Report the total volume of water withdrawn in cubic meters per year (m3/year) by the following sources: – Surface water, including water from wetlands, – rivers, lakes, and oceans; – Ground water; – Rainwater collected directly and stored by the reporting organization; – Waste water from another organization; and – Municipal water supplies or other water utilities.

Document：

– Information on organizational water withdrawal can be drawn from water meters, water bills, calculations derived from other available water data or (if neither water meters nor bills or reference data exist) the organization’s own estimates.







５．Glossary: Total water discharge

Definition： • Total water discharge

– The sum of water effluents discharged over the course of the reporting period to subsurface waters, surface waters, sewers that lead to rivers, oceans, lakes, wetlands, treatment facilities, and ground water.

Compilation： • Identify planned and unplanned water discharges (excluding collected rainwater and

domestic sewage) by destination and indicate how it is treated. If the reporting organization does not have a meter to measure water discharges, this figure needs to be estimated by subtracting the approximate volume consumed on-site from the volume withdrawn as reported in EN8.

• Report the total volume of planned and unplanned water discharges in cubic meters per year (m3/year). Main sources of water discharge would be;

•A defined discharge point (point source discharge); •Over land in a dispersed or undefined manner (non-point source discharge); or •Wastewater removed from the reporting organization via truck. Discharge of

collected rainwater and domestic sewage is not regarded as water discharge.

Document： • Information sources about the volume of water discharged by the reporting organization

include flow meters (point-source discharges or when discharges are released through a pipe) and regulatory permits.







５．Glossary: Total weight of waste

Definition: • Total weight of waste

– Amount of waste created by the organization’s operations.

– Marketable goods＝disposed of by the organization but purchased by an external party are excluded.

Compilation:： • Identify the amount of waste created by the organization’s operations.

• If no weight data are available, estimate the weight using available information on waste density and volume collected, mass balances, or similar information.

• Report the total amount of waste in tones by type as identified above for each of the following disposal methods: – Composting, reuse, recycling, recovery, incineration (or use as fuel), landfill, deep

well injection, on-site storage, and other (to be specified by the reporting organization).

Document: • Potential information sources include external waste audits by providers of disposal

services or waste balance sheets from these providers, as well as internal billing and accounting systems, and the procurement or supply management department.







Contact:

Please contact your window person in regional purchasing department.

６．Contact

Documents

FY13 Environment Survey Instruction E