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Detailed Gantt Chart (MS Project)
Detailed Gantt Chart (MS Project)
The Facility Renovation Project is done during Mondays to Fridays, 8am 5pm.
This Plan will be completed in 16.5 weeks from June 3, 2013 to September 25, 2013.
Having said this, the operation of LZM Restaurant will be stop.
Ideally, the Marketing and Advertising of LZM Restaurant will first take place due
to set a stage for market foundation. The Plan starts from June to September because
this is a time of a year where in people are busy for schools and less time for taking
vacations. LZM Restaurant is gearing up for a peak season which is the Christmas
Season, wherein many tourists visits the Restaurant. It is because Tagaytay is known
for cold breeze and hot and delicious bulalo, a perfect combination.
The Critical Paths for Facility Renovation Plan are the following:
Activity Duration1 Proposal Review 1 week
3Survey whole restaurant and its
need 1 week4 Conceptual Architect's Plan 1 week5 Cost Estimating 2weeks6 Deliver Plans to stakeholders 1 week9 Interior Design Consultation 1 week10 Design Drawings 2weeks12 Site Preparation 2weeks13 Construction Start 2 months = 0.5 weeks15 Deep Foundations 1week16 Building Structure in place 2weeks18 Interior Build out 1.5 month= 0.75 weeks19 Building Inspections 1week20 Occupancy 1 month = 0.25 weeks
TOTAL DURATION 16.5 WEEKS
The Critical Paths Marketing and Advertisement Plan are the following:
Activity Duration
1 Proposal Review 1 week
3Talk to Professional for the specific form of
advertisement 3weeks
7Take updates with the operations of the
advertisements 3 weeks
8Advertisement Post Presentations to the LZM such as a copy of news paper ad 1 week
9 Ad Unveiling and Release 1 week
10 Finish 3weeks
TOTAL DURATION 14 WEEKS
Network Diagram (Manual Method: MS Excel)
Using Microsoft Excel, critical paths can be identified manually. Microsoft Excel has no components that can help users identify the critical path or a critical path add-in. However, with a little customization in Microsoft Excel 2007, we were able to identify the critical path. It is ideal for small projects. MS Project must be considered.
The steps we used in Excel 2007 for critical path calculations are:
1. Create a Precedence Diagram2. Prepare the Excel 2007 Spreadsheet3. Identify the Critical Path4. Create a Gantt Chart
We create an MS Excel version for Facility Renovation plan in absence of having a Microsoft Project and having it check. The following are the sample computations.
Path Total Duration (wks)1 1-3-5-8-11-14-19-20 7.52 1-2-5-6-9-10-11-14-19-20 11.5
31-3-4-5-6-9-10-12-13-15-16-18-
19-20 16.5
Based from the Figure of Microsoft Excel, the 3rd path was the Critical Path. It is
because it has the longest duration to complete the plan. It is verified that 16.5 weeks is
the total duration to finish the plan, it can be compared through the results from MS
Excel and MS Project.
Sample Computation: Converting of 16.5 weeks to its equivalent month. Assume that 1
month is equivalent to 0.25 weeks.
16.5 weeks x 1month0 .25weeks
= 4.125 months
A total of 16.5 weeks or 4.125 months was the total duration.
EFFECTS OF THE PROPOSED LAYOUT
The kitchen space is maximized to improve operations inside the kitchen and
avoid bottlenecks in food preparation and unsatisfied kitchen staff that would not be
able to prepare quality foods for the guests.
More tables are available to accommodate larger volume of customers.
Comfort rooms are divided into two to avoid queuing of customers.
Equipments inside the kitchen are arranged systematically according to their
functions and are located on their right places.
Satisfied customers
With these improvements on the layout of LZM, the flow of process from
production to delivery of orders will be more efficient because bottlenecks inside the
kitchen will be eliminated. The physical appearance of the restaurant is also improved
in a way that it looks more spacious compared to the actual layout.
Staffs will be able to move comfortably and they will become more productive.
Training and Incentive Program would motivate them and improve their skill set and
knowledge of their craft.
LZM food presentation to make it more attract to the eyes of the customers.
As the best alternative had been chosen, the proposed plan will be given by the
General Manager of LZM. It will add cost for the hiring of Construction Manager and
Interior designer, acquisition of furniture and etc. and also the renovation of the facility.
The major objective was to upgrade the total area of kitchen from 17sqm to 21.12sqm.
When the Renovation was already finished, the changes will take place as soon
as LZM starts their operations. The changes will be seen and felt in the atmosphere and
the service that LZM offers such as serving time which has direct effect on lower sales.
The main focus of this decision is to achieve and complete the objective which is
to increase sales up to 4% the next year and to have the capacity to prevent the sales
from going below the desired minimum of 4% sales growth rate the following years.
After implementing the changes manager will closely monitor the process of job flow in
the kitchen and also the serving time to the customers; this is to ensure that 30 minutes
to 45 minutes serving time.
Restaurant Operation would be stop due to renovation of the entire facility.
Potential Problem Likely Causes Preventive Actions Contingency Plan
Restaurant
Operation would be
stop due to
renovation of the
entire facility.
- Renovation of
Entire Facility
-Have a made to
order delivery
(The following made
to order food was to
be cook with their
own home or else
with other branches)
Set an informative
signage 2 weeks
before the
construction would
be execute
Advertise other
branches of LZM
Restaurant through
Social Media and
Signage
Implementation Activities of Alternative 1: Facility Renovation
Activity Duration Precedence Activity
1 Proposal Review 1 week ------
2 Establish Master Schedule 2weeks 1
3Survey whole restaurant and its
need 1 week 1
4 Conceptual Architect's Plan 1 week 3
5 Cost Estimating 2weeks 2,3,4
6 Deliver Plans to stakeholders 1 week 5
7 Surveys Review 1 week 5
8 Construction Manager Selection 1 week 5
9 Interior Design Consultation 1 week 6,7
10 Design Drawings 2weeks 9
11 Construction Documents 1month = 0.25 weeks 8,10
12 Site Preparation 2weeks 10
13 Construction Start 2 months = 0.5 weeks 11,12
14 Relocation Utilities 1week 11
15 Deep Foundations 1week 13
16 Building Structure in place 2weeks 15
17 Exterior Skin 1.5month = 0.75 weeks 16
18 Interior Build out 1.5 month= 0.75 weeks 16
19 Building Inspections 1week 14,18
20 Occupancy 1 month = 0.25 weeks 19
Implementation Activities of Alternative 2: Marketing and Advertisements
Activity Duration Precedence Activity
1 Proposal Review 1 week ------
2 Establish Master Schedule 2weeks 1
3Talk to Professional for the specific
form of advertisement 5weeks 1
4 Set the deal 2 week 3
5Comply with the necessary documents, letters and etc 3weeks 3,4
6 Deliver Plans to stakeholders 1 week 5
7Take updates with the operations of
the advertisements 3 weeks 3
8
Advertisement Post Presentations to the LZM such as a copy of news
paper ad 1 week 7
9 Ad Unveiling and Release 1 week 8
10 Finish 3weeks 9
The Facility Layout instill was the Process layout which all the equipments performing
similar tasks are grouped together.
Advantage Disadvantage
A high degree of variety of
Products can be manufactured
Flexible and adaptability to change
is high
Machine breakdown do not cause
of stoppage
It is easier to instil job satisfaction to
workers
Coordination and Supervision is
Higher flow time of the produc due
to zigzag flow through system
Larger of machine set ups
Low machine utilization
More material handling
simpler
The basic materials of the LZM restaurants are just Refrigerators and Basic
utensils that are used in cooking. There is no State of the Art of the Equipment to be
used in preparation.
Intangible Benefits
1. Reduce time of Serving Time due to Facility Revamp
2. Improve customer satisfaction because of prompt actions on customers order
3. Strengthen relationship and cooperation between the management, employee and
customer through their incentive programs
4. Help Management in the apprehension of service irregularities.
5. Improve Employee morale because of ease in work flow
6. Better Improved Utilization of Employees
7. Reducing accidents and hazards to personnel
8. Reducing congestions and bottleneck
9. Improvement in productivity
10. To provide enough production capacity
11. Improvement of Quality Control through ease of supervision
12. To improve sales because of more spacious it can be, the more it can serve the clientele
Scheduling of Implementation for Facility Renovation and Marketing &
Advertisement through MS Project
Chosen our best alternative for LZM Restaurant, our implementation for our
proposed plan will be passed to the owner of the Restaurant who is Merle Mañalac. We
will use Microsoft project for implementation. It is a project management software
program developed by Microsoft which is designed to assist project managers
developing plans, assigning resources to tasks, tracking progress, managing budgets
and analyzing workloads.
It creates critical path schedules visualized in a Gantt chart. Therefore, users will
uunderstands and control project schedules and finances, Communicate and present
project information and Organize work and people to make sure that projects are
completed on schedule.
The additional cost for the Renovation and Marketing Plans will benefit the entire
LZM Restaurant Lay out, service and as a whole. It is costly but it is all worth it. Brand
Imaging and Customer Loyalty through Market Penetration and Expansion.
The main focus of this decision is to achieve and complete the objective which is
to improve the sales up to at least 4% next year and market recognition. The changes
after it would be implemented would be felt through strictly monitoring the operations
from the job activities. Operations of the LZM Restaurant will be stop due to Facility
Renovation.
References:
http://www.mpug.com/Pages/whatismicrosoftproject.aspx MS Project