GENERAL ADMINISTRATION and FINANCE - … 2014_admin.pdf · plans, good implementing ... Academic competitions were ... Johnny C. Crisostomo Assistant Professor II 37 years, 11 months,

ANNUAL REPORT 2014 General Administration and Support to Operations Services

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Director Maria Noemi S. Bustamante discusses on how to customize the University’s SPMS.

GENERAL ADMINISTRATION and FINANCE

Throughout 2014, Quirino State University created further improvements in the

university through the management of the Administration Department. Evidences are

documented as follows:

Initiatives in Governance Memorandum of Agreement with St. Andrew Publishing House. The MOA with St.

Andrew Publishing House has been approved on June 9 for the printing of textbooks and

workbooks to be written by the faculty members of the University. The partnership is a benefit

for the school since there is no existing publishing house yet.

Information Systems Strategic Plan (ISSP). This is a three year-plan for the

development of information systems to facilitate data processing and acquisition of

information technology facilities.

List of Contracts Entered into by QSU. There were 12 contractors tied up to the

university for the last five years.

Evaluation 2013 and Setting of Targets 2014

The evaluation of the QSU’s Strategic Plan 2013 was done to

evaluate the accomplished and unaccomplished targets for

2013. Meanwhile, initiating of targets for 2014 was also

conducted to determine the strategies on how to realize the

targets that were not met and should there be recasting to the

targets for 2014. Presentation of accomplishments and

unaccomplished targets 2013 was presented was explained by

each of the directors. Annual plan 2014 was subjected to

critiquing.

Setting of Organizational Outcome Targets. The University was able to set the targets

for 2015.

Workshop on

Strategic Performance

Management System

(SPMS). Performance

management has

become a critical tool to

success for government

agencies. Pursuant to

Civil Service Commission

The able participants of the Evaluation of Targets 2013 and Setting of Targets for 2014


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Directors of different department present the 2015 Budget.

Memorandum Circular No. 6, series of 2012, the establishment of Strategic Performance

Management System (SPMS) is a necessity to reform the measure of performance in public

sector.

SPMS was conducted to craft the performance evaluation system of the university in

line with its strategic objectives and Major Final Outputs (MFOs). The lecturer of the two-day

SPMS seminar-workshop was Ms. Maria Noemi S. Bustamante, Director II of Nueva Vizcaya

and Quirino, together with Mr. Francis P. Acosta, Senior Personnel Specialist, from the Civil

Service Commission. She discussed about how the performance of the institution and of the

individual employees can be improved in terms of its accomplishments. She further explained

in cases where one is a non-performer, he can undergo mentoring in order that his

performance be uplifted and his morale as well.

The University’s SPMS is guided by its mandate: the University shall primarily provide

advanced education, higher technological, professional and vocational instruction and

training in the fields of arts and sciences, education, agriculture, industrial technology and

engineering, information technology, business management and accountancy, tourism and

hospitality management, health services, criminology, nontraditional courses and other

relevant fields of study. It shall also undertake research, extension services and production

activities in support of the development of the province of Quirino and provide progressive

leadership in its areas of specialization.

The revised SPMS will surely help the university realize its mandated functions.

Stakeholders’ Forum

Quirino State University administered its first Stakeholders’ Forum

with the on February 10, 2014, Monday, at the Learning Resource

Center.

QSU can soar and keep on soaring high if the different

stakeholders from government and non-government agencies will

work together towards its vision. This indicates participative

planning, implementation, monitoring and evaluation with the

university administration, faculty and staff, students and

stakeholders in the community. The said meeting implied meeting

with the brilliant minds of varied expertise which will produce good

plans, good implementing mechanisms and good evaluation for QSU.

The conduct of the said meeting was centered from the fourfold

mandates of the university which are Instruction, Research, Extension and Production. The

stakeholders who joined in the forum were Mr. Ruben Sison (Diffun Municipal Agriculturist)

and Mr. Raphy Sugue (Saguday

Municipal Agriculturist), Gil Villanueva

(Gawad Kalinga Provincial Head), Dr.

Jorge G. Saddul, Sr. (DepEd Division

Supervisor-representing the Schools

Division Superintendent), Ms. Rose N.

Garcia (RIC President, Andres Bonifacio)

with her Treasurer, Ms. Mamerta E. Delizo,

Mr. Clemente Salvador (BOR-Private

Sector), Engr. Belmer Guerrero (Regional

President of Geodetic Engineers

Association), Engr. Dennis Pagbilao (Provincial Planning Department Officer), Mr. Dante

Tobias, Student Representatives Harley A. Laus (SSC President-Cabarroguis), April Jane

Stakeholders give their comments and suggestions. (from right: faculty from QSU-Maddela campus; Mr. Gil Villanueva, Provincial Head of

Gawad Kalinga; and Regent Clemente Salvador.)


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Students compete in sports during the Intramural Meet 2014.

Researchers, stakeholders, and loyal employees received recognition during the Gabi ng Parangal.

Faculty, staff, students, and visitors grooved to the music during the Morning Fitness Fever.

The winners of Mr and Miss Campus Star 2014, with the University President and his better half, posed.

Fernandez (Maddela), and Christian B. Cumarat (Student-Regent), and the QSU Chapter

Alumni members.

The forum talked primarily about the budget for 2015. The budgets of each

department (Advanced Education, Higher Education Services, Research Services, Extension

Services, Production, Gender and Development, Student Services) of the university were

presented by the respective directors. In conclusion, the stakeholders gave their comments

and suggestions on the budget allotted for the departments.

51st Founding Anniversary

The University reveled its 51st Founding Anniversary as

an institution that envisions being the leading center in

Southern Cagayan Valley. The celebration carried its name

“PANAGRAMBAK 2014” with the theme “Quality Sports and

Socio-Cultural Activities: Avenues for Shaping Students’ Future”

since it also encompassed the Intramural Meet 2014. As a part

of the anniversary party, Thanksgiving Service was offered by

the university as a gesture of sincerest gratitude to God for His

guidance that led to the resounding and continuous

development of projects and unified dedication of the

stakeholders.

The party started with Parada ng Pagkakaisa. The

participation of all university officials, stakeholders, faculty and

staff, and students was visible around the town. This showcased

the united efforts to celebrate the university’s founding day

through festivities of students’ talents and skills in sports and

socio-cultural activities, and recognition of employees’

genuine accomplishments. Socio-cultural competitions

included vocal solo, vocal duet, and instrumental solo (guitar)

which manifested musical inclinations of students. Academic

competitions were quiz bowl, dagliang talumpati,

extemporaneous speech, pagkukwento, storytelling, pagsulat

ng sanaysay, and essay writing. The said contests served as an

offshoot of their innate skills coupled with the learning from

classroom instruction. Also, literary competitions were displayed

through on-the-spot painting and charcoal rendering.

As an avenue for recognition and appreciation of the

famous accomplishments of the faculty and staff in their

respective fields of specialization, Gabi ng Parangal was held.

Recognition was also given to stakeholders: Provincial

Engineering Office (PEO), Provincial Environment and Natural

Resources Office (PENRO), Municipal Mayor, Department of

Public Works and Highways. Loyalty awardees and those who

did remarkable accomplishment in the field of research

received commendation. It also functioned as time for

socialization for all university stakeholders as they commune

together through a formal program. Alumni Homecoming was

also done through series of activities initiated by the different

batches of the university.

Additionally, ground breaking ceremony of the

proposed projects was done—fencing of the campus vicinity

along Isidro Paredes Road, construction of IT Building (Phase 1),

and construction of Criminology Laboratory.


26 LTC Samuel O Benigno and LTC Carlito G Miguel take their oath as newly commissioned officers.

Col Benjamin M Laguardia INF (GSC) PA, Group Commander, 2RCDG, ARESCOM, opened the activity through his warm words of welcome.

The QSU cadet officers warmly welcome the Guest of Honor and Speaker of the activity and other ARESCOM officials.

Appointment orders to the new LTCs were read by LTC Antonio O Abregania (INF) PA as witnessed by QSU faculty, staff, students, cadet officers and ARESCOM members.

Finally, Sports Fest run towards the end of the four-day event. This was an opportunity

to students who are sports prowess along the different competing sports events. Search for

Miss and Mister Campus Star was also highlighted.

Truly, the university has gone this far. QSU is now sketching its track to its Centennial 49

years from now.

Donning of Ranks to Newly

Commissioned Officers. BGen Alexis D

Tamondong, Army Reserve Command

(ARESCOM) Chief, headed over the donning

of ranks of two newly promoted members: LTC

Samuel O Benigno PA (RES), Quirino State

University President, and LTC Carlito G Miguel

PA (RES), Philippine Normal University faculty,

during the flag raising ceremony on November

10 at QSU.


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Service Award Benefit. Six (6) faculty members retired from service. They were:

Table 22. Service Awardees Name of Faculty Position Number of years

1. Delia A. Fontanilla Assistant Professor IV 41 yrs, 3 months, 29 days

2. Virginia B. Hernando Assistant Professor II 41 yrs, 3 months, 29 days

3. Johnny C. Crisostomo Assistant Professor II 37 years, 11 months, 14 days

4. Leticia F. Crisostomo Nurse III 37 years, 7 months, 21 days

5. LopitoDraman Associate Professor V 33 years, 11 days

6. Haylin B. Castillo Assistant Professor II 33 years, 6 days

Loyalty to the Service Incentive. The University, through the Board of Regents, offered cash

incentive and Loyalty Plaque to the nine faculty and staff who have shared their expertise and have

stayed and served the university for at least 15 years.

Table 23. Loyalty to the Service Incentive

Number of

Years

Awardees Position

15 1. Ceasar M. Bangloy Administrative Aide IV

20 2. Jonah C. Celestino Assistant Professor III

20 3. Rosalyn L. Delizo, Ph.D. Associate Professor IV

20 4. Maria C. Hernandez Assistant Professor III

20 5. Isabel F. Salvador Assistant Professor II

25 6. Fredisminda M. Dolojan, Ph.D Associate Professor II

25 7. Mariano G. Lodevico Farm Worker I

30 8. Romeo C. Antimano Administrative Aide I

40 9. Baldomero T. Lacaden Administrative Aide VI

Chain Promotion. In accordance with NBC 461, eight faculty members were promoted.

Table 24. Promoted Faculty

Name of Faculty Present Position Chain Promotion Position

(NBC 461 points)

Date of

Appointment

1. Arlyn J. Yra Instructor I Assistant Professor II October 16

2. Eleanor G. Garingan Assistant Professor I Assistant Professor II November 17

3. Mydee O. Gervacio Instructor I Assistant Professor I

4. Maria C. Hernandez Assistant Professor III Associate Professor I

December 29

5. Rey C. Naval Instructor I Assistant Professor III

6. Elizabeth G. Somera Instructor III Assistant Professor III

7. Nida A. Ganotice Instructor I Instructor III

8. Emma D. Aspiras Instructor I Instructor II

Residual positions (Instructor I)

New Appointments. There were six new faculty members were hired on permanent status.

Table 25. New Permanent Faculty and Staff

Name of

Faculty/Staff

Educational

Attainment

Subject/s

Teaching/

Position

College

Assigned

Campus Date of

Appointment

1. Analinda L. Suril MS Agricultural

Engineering

Economics* College of

Agriculture

Diffun

October 1

2. Rosecelle O.

Burbos

BSA Soil Science

Master in

Management major

in Public

Management

MS in Crop Science

(on-going)

Soil Science* College of

Agriculture

3. Divine Grace D.

Olaño

Master of Science in

Information

Technology

Programming

and

Troubleshooting

subjects*

College of

Information

Technology

and

Computing

Sciences

October 16

4. Divina B. Bata Master of Arts in

Education

Professional

Education

College of

Teacher Maddela

November

10


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subjects* Education

5. Mary Ann R. dela

Cruz

Bachelor of Science in

Home Technology

(Education)

Master of Arts in

Education

Technology

and Livelihood

Education

subjects*

College of

Education

Diffun

December

18

6. Ana Maria D.

Cariño

Master of Science in

Biology

Biology

Subjects*

College of

Education

December

29

7. Myra A.

Tamondong

Master of Arts in

Language (English)

English

subjects*

College of

Information

Technology

and

Computing

Sciences

8. Velor Jay B. Olaño Master of Science in

Criminology

Criminology

subjects*

College of

Public

Safety

Cabarroguis

9. Julius G.

Gumayagay

Bachelor in Elementary

Education

Administrative

Aide IV

Admin

Office Diffun

December

29 10. Eddie L. Salvador** Bachelor of Science in

Agriculture

Administrative

Aide III

Research

Dept.

Legend: *Instructor 1; **coterminus

New Contract-of-Service Faculty Members. There were 17 faculty and three staff hired on

contract-of-service status.

There is limited number of instructors in the following majors: Mathematics, Science, Filipino,

Criminology, Office Administration, Hospitality management, Psychology and nutrition and Dietetics;

moreover, there is no soil science major yet. In addition, the two English professors were sent on full-time

study leaver for P.D. education; thus, they hired two COS instructors. Definitely, their addition to the

university certainly answers the need of the University.

Table 26. New Faculty Members

Name of Faculty Educational Attainment Subject/s Teaching College Assigned

1. Rosecelle O. Burbos Master in Public Management

(2014)

Soil Science College of Agriculture

2. Kathleen Grace R.

Caluya

Bachelor in Secondary

Education-Mathematics

(2013)

Master of Science in Teaching

Mathematics (on-going)

Mathematics College of Hospitality

Industry Management

3. Mary Joy A. Roldan Bachelor of Science in

Mathematics

Master of Arts in Teaching

Mathematics (on-going)

Mathematics College of Agriculture

4. Analinda L. Suril MS in Agricultural Engineering

(2013)

Mathematics College of Agriculture

5. Maria Elena D. Dupa Bachelor of Arts in

Communication (2008)

Master of Arts in Education

(2011)

English College of Teacher

Education

6. Blessing Grace V.

Ganitano

Bachelor of Arts in English

(2012)

Master of Arts in Education

(on-going)

English College of Teacher

Education

7. Joel C. Magday Bachelor of Science in Biology

(2014)

Chemistry College of Health

Science

8. Threesha Marie Gee A.

Bahingawan

Bachelor of Science in Biology

(2014)

Biology College of Agriculture

9. Jesusie T. Ramones Bachelor of Secondary

Education-Filipino (2010)

Filipino College of Teacher

Education

10. Lorelie B. Marquez Bachelor of Science in Office

Administration (2006)

Master in Business

Administration (2012)

Office

Administration

Subjects

College of Information

Technology and

Computing Sciences

11. Melanie A. Binwag Bachelor of Science in

Criminology (2012)

Criminology

subjects

College of Public

Safety


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Name of Faculty Educational Attainment Subject/s Teaching College Assigned

12. Mark A. Dulnuan Bachelor of Science in

Criminology (2013)

Criminology

subjects

College of Public

Safety

13. Amelia B. Bummar Bachelor of Science in Political

Science and Legal Studies

(2012)

Bachelor of Laws and Letters

(on-going)

Political Science College of Public

Safety

14. Princess Lady-lin C. Eraña Bachelor of Science in Hotel

and Restaurant

Management (2009)

Master of Science in Hospitality

Management (2013)

Hospitality

Management

College of Hospitality

and Industry

Management

15. Czarina Frances M.

Celestino

BS Psychology and AB in

Guidance & Counseling

General Psychology College of Teacher

Education

16. Gerome B. Taguiam BS in Nutrition & Dietetics

(2012)

Nutrition and

Dietetics subjects

College of Health

Sciences

17. Marites M. Ancheta* Bachelor in Secondary

Education (Library Science)

University Library

18. Juana Alecxa F. Carlos* BS Accountancy (2014) Accounting Office

19. Divine Faith N.

Lasdacan*

Bachelor of Science in

Information Technology

(2010)

Internet Laboratory

20. Aldrin Jake A. Reyno* Bachelor of Science in

Management Accounting

(2013)

Accounting Office

*Staff

Faculty Development. There were three faculty members who finished their Master’s Degree.

Also, a recipient of the DA-ATI Scholarship completed her Doctorate Degree. They are:

Table 27. Faculty who finished their graduate studies

Faculty Degree

1. Fredisminda M. Dolojan*(DA-ATI recipient) Ph.D. in Rural Development

2. Naval, Rey C. Master of Science in Agricultural Engineering

3. Dumaga, Sherill G.* Master of Arts in Teaching English

4. Dumaga, Stephen** Master of Science in Criminology

*on Contract-of-service status

**from temporary to permanent status

There were six faculty-scholars who were sponsored by various agencies. Mr. Benabise, Mr.

Guillermo and Ms. Sabio were on a full-time study leave for their doctorate degree; meanwhile, those

faculty-scholars on their master’s degree were in a part-time scholarship.

Table 28. List of Faculty-Scholars

Faculty-Scholar Sponsor Degree Delivering School

1. Edgar V. Benabise Department of

Agriculture-Agricultural

Training Institute

Ph.D. in Resource

Management (Major:

Forestry; Minor:

Environmental Science

Isabela State University-

Cabagan

2. Ronie DG. Guillermo Commission on Higher

Education

Ph.D. in Language and

Literature

Ateneo de Manila

3. Divina Gracia S.

Sabio

Commission on Higher

Education Ph.D. in Literature University of Santo Tomas

4. Arsenia V. Duldulao* Commission on Higher

Education Master in Information

Technology

University of the Cordilleras

5. Rey Lourd C.

Lasquite*

Commission on Higher


Technology


6. Froilan G. Rafanan* Commission on Higher


Technology


*on Contract-of-service status


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Figure 8. Figure 9.

Figure 10. Figure 11.

University Personnel. With the faculty development opportunities that are enjoyed by

the university personnel, the faculty profiles were improved. The data are as follows:

Physical Facilities Development. The University has accomplished the following programs and

projects:

Infrastructure Projects Implementation. The University has carried out the following projects:

Table 29. Infrastructure Projects

Name of Project Cost of Project Source

of Fund

% of

Completion

Project Duration

CONSTRUCTION

1. Construction of Box

Culvert

P 220,000.00 GAA 100% February 11, 2014-July 31,

2014

2. Construction of ROTC

Building

600,000.00 SDF 100% June 2, 2014-September

30, 2014

3. Construction of

Criminology Laboratory

4,200,000.00 GAA 98% Started September 18,

2014; project still on-going

4. Construction of IT

Building-Phase 1

4,800,000.00 GAA 95% Started August 15, 2014;

project still on-going

5. Concreting of Access

Road to Agriculture and

RDET Compound

537,573.00 SDF 70% Started November 27,


6. Access Road to

Criminology Laboratory

50,000.00 GAA 50% Started September 15,


7. Construction of Corn

Processing Center

1,900,000.00 SDF 5.20% Started November 17,


Appointment Permanent Contract-of-Service On-call Total

Faculty 115 65 11 191

Staff 88 29 0 117

Total 203 94 11 308


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Construction of Box Culvert. The box culvert provides

drainage between road to gymnasium

and access road to the oval.

Construction of Criminology

Laboratory. The College of Public

Safety lacks laboratories and

facilities. As such, this answers the need of

the College. The building is located

near the Food Process Building.

Construction of ROTC Building. The building is very much beneficial to the Officers of the Reserve Officers’ Training Corps (ROTC). Their previous office was on the Animal Science building; however, there is really a need to construct a home for the cadets. It was built at the side of the Animal Science building.

Construction of IT Building-Phase 1. The construction was prepared to house the College of Information Technology and Computing Sciences faculty and students. As of the end of the year, the construction has completed 52.24%. The building is situated at the back of the JAA Building.

REPAIR/IMPROVEMENT

8. Improvement of BSED

Bldg.(Extension)

300,000 SDF 100% May 28, 2014-September

15, 2014

9. Rehabilitation of Small

Water Impounding

Project (SWIP)

2,488,471.91 BSWM &

QSU

100% June 2, 2014-Decmber 29,

2014


32

Improvement of BSEd Bldg. (Extension). The repair was done to

become the Faculty Room of the BSEd Department. The faculty room that they are occupying will become an additional classroom.

Rehabilitation of Small Water Impounding Project (SWIP). Small Water Impounding Project (SWIP) is used for water reservoir and control. The stored water is intended to supplement the source of water for agriculture as well as for fisheries. This project is in partnership with Bureau of Soils and Water Management and this University which started on June 2, 2014 and is expected to be completed December 2014.

Construction of Corn Processing Center. Since corn is one of the primary products in Quirino, a house for corn processing is constructed. The center will be used for processing products out of corn.

Access Road to Criminology Laboratory. The access road was made to easily enter the Criminology Laboratory.


33

Machineries Procurement of Tractor Crops like rice, corn and vegetables, are

one of the prime products of Quirino. This answers

the reason of purchasing a new vehicle—for crop

production. The brand new tractor with one unit

trailing harrow cost P2,595,000.00 which was sourced

out from the Department of Agriculture

(P2,200,00.00) and from the University (P395,000.00).

Budgetary Allocation 2014

The University has a total of P89,992,000.00 regular budgetary allocation for FY 2013 from Fund

101 (General Fund). The breakdown of budgetary allocation is shown in the table below.

Table 30. Comparative Budgetary Allocation of the University

A. PERSONNEL SERVICES FY 2014

I. General Administration and Support Services (GASS) P 17,392,000.00

II. Auxiliary Services 4,734,000.00

III. OPERATIONS

MFO 1 Higher Education 38,738,000.00

MFO 2 Advanced Education Services 944,000.00

MFO 3 Research Services 5,383,000.00

MFO 4 Extension Services 6,555,000.00

Sub-total 73,746,000.00

B. MAINTENANCE AND OTHER OPERATING EXPENSES

I. General Administration and Support Services (GASS) 10,055,000.00

II. Auxiliary Services 394,000.00

III. OPERATIONS

MFO 1 Higher Education 4,561,000.00

MFO 2 Advanced Education Services 265,000.00

MFO 3 Research Services 577,000.00

MFO 4 Extension Services 394,000.00

Sub-Total 16,246,000.00

GRAND TOTAL P 89,992,000.00


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Income Generation

The data shown below is the total actual income of the university generated from January 1–

December 31, 2014. An income amounting to P__________________ was derived from sources such as

lease of property, sales revenue, tuition, fiduciary fees, and other payables.

Table 31. University Income

Code Account Title/ Description of Income Amount

I. INCOME COLLECTED FROM STUDENTS

606 Registration Fees

613 Clearance & Certification Fees

628 Other Service Income

121 Collection of Tuition Fee Receivables

679 Other Fines & Penalties (Late Registration)

Total Income Collected from Students

II. INCOME FROM OTHER SOURCES

628 Other Service Income

642 Receipt from Lease of Property

643 Sales Revenue

648 Other Business Income

Total Income from Other Sources

TOTAL INCOME COLLECTED FROM STUDENTS & OTHER SOURCES

III. FIDUCIARY RECEIPTS

611 Affiliation Fee

612 Athletic and Cultural fees

614 Comprehensive Examination Fees

615 Diploma and Graduation Fees

618 Library Fees

619 Medical, Dental and Laboratory Fees

624 Transcript of Record Fees

635 Income from Dormitory Operations

648 Other Business Income

662 Income From Grants & Donation

427 Performance/Bidders Bond Payable

439 Other Payables

628 Other Services Income

TOTAL FIDUCIARY FEES

GRAND TOTAL

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GENERAL ADMINISTRATION and FINANCE - … 2014_admin.pdf · plans, good implementing ... Academic competitions were ... Johnny C. Crisostomo Assistant Professor II 37 years, 11 months,