Generate Revenue & Increase Reutilization of Surplus Assets

Shaun CallahanAssetWorks, Inc.

Session Objectives• Share our knowledge and

experience about surplus asset management.

• Give you at least one thing you can take back to your organization and start applying immediately.

Definitions• Utilize - : to make use of : turn to

practical use or account (Merriam Webster)

• Reuse - : to use again especially in a different way or after reclaiming or reprocessing (Merriam Webster)

Definitions• Sustainability – sustainable

development is development that meets the needs of the present without compromising the ability of future generations to meet their own needs (World Commission on Environment & Development 1997)

Surplus CycleActive Asset

Virtual

Transfer

Categorize

Advertise

Donate

SellReutilize

Dispose

Scrap/Recycle

Reutilize and/or Sell?

No Action

Transfer to Surplus• What is the process?– Hard copy form, email request,

etc…?– Are images captured at this time?– How is pickup scheduled?

• The easier the better – for everybody!

• Mobile Solutions

Receive in Surplus Warehouse

• What is the process?– Immediately upon arrival?– Is it manual or automated?– Are assets tagged/barcoded at this time?– Are images captured at this time?– Are assets categorized at this time or later

on?

• An automated process with a defined set of policies and procedures saves time and sets the stage for success.

Categorize and Record Asset Info.

• Record & Capture Uniform Asset Information– Description– Manufacturer– Model– Serial– Condition– Quality– Images– Etc…

Reutilize and/or Sell? Donate Scrap/Recycle

Individual Asset Group of Assets

Images• Most time consuming and

cumbersome task associated with recording and listing an asset!

AttachDownload RecordCapture

Images• Most critical piece of data to

drive interest and sales!• Professional and trustworthy• Quality images/good presentation

Images

Images – Sample Listing

Images – Sample Listing

Advertise

• How do other departments know what is available?

• Do they need to go to the actual warehouse to view items? If so, what are the hours?

• How is pickup & delivery coordinated?• Automate with software and the internet.– 24/7 access– Create want lists– Place items on hold

Reutilization / Redistribution

Increase Availability = Increase Reutilization of Assets

Advertise

• Warehouse hours? – where are they posted?• Who can buy and how do they know what is

available? – provide good information.• Increase communication– Social media– 500 vs 295,000– Newspapers/Newsletters – write a story on

sustainability efforts

• Website• Do you have a system to handle the sale?

Asset Sales (Warehouse)

Asset Sales

• What is the schedule and where is it posted?• Get a greater turnout. Consider webcasting your live

auction.• Streamline the process.

– Scanner based lotting.– Track registered bidders.– Let bidders view items with multiple images prior to the auction.– Live invoicing and checkout.

• If it’s easier to conduct an auction, you may have more.• Earn greater returns. Presentation can make a difference.• Do even better next time. The value of good information.

Live Auction

Asset Sales

• Who are your vendors?• What assets do you sell online?

– Hot items!!– Why restrict yourself to only one online auction site?– Sell the right items on the right sites.

• How do you list the items on the site(s)?– Manual– Import– Direct interface

Online Auction

Organizations are Having Success!

Organizations are Having Success!

Organizations are Having Success!

Organizations are Having Success!

Organizations are Having Success!

Organizations are Having Success!

In Closing• Implementing technology and software

solutions to your surplus property operations can provide significant benefits to support the reutilization of assets and increase revenue, BUT…

• …it’s not MAGIC…the software is only as good as the policies & procedures, vision, and team that is performing the everyday tasks.