Gradebook System User Guide (Excel Grade Upload )

Below is a step by step procedure on how to use the gradebook system:

1. Login. You must login to gain access to the system. a. Using your web browser, go to - http://gradebook.parefrosehill.edu.ph/ b. Enter your username and password in the text fields.

i. You will only have one username for all of our current information systems. This username is the first letter of your first name followed by your middle initial, and your family name.

ii. Your password is your grade submission system password.

Figure 1. Login Page

2. Select subject. From the list of class subjects, click on the link that you

want to manage.

Figure 2. Main Page

3. Select quarter. Click the quarter which contains the grades you want to

view / manage.

Figure 3. Subject Page

4. Select assessments. This page shows the view All Grades by

Components and gives you the summary of all the student grades in the different components together with their final quarter grades and current status. From this page, choose a component you want to manage (add, edit or delete items).

5.

Figure 4. Component Grade Page

6. Manage Grade Item. Before you can input the scores of students, you must first add information for a particular assessment. The View All Grade Items per Component Page allows you to see the specific grades of students in a particular component and their average. To add a new item, click MANAGE.

Figure 5. Item Grade Page

5.a. Add New Assessment. Select the date, enter the total score for each component, input the description (optional) and click the ADD button

Figure 5.a.2 Add New Assessment

Figure 5.a.2 Assessment List

5.b. Edit Assessment. To edit the information in the assessment list, click the Edit link. The current information about the assessment will be shown in the edit area. Change the date, score and description as necessary. Click Save button.

Edit Area

Figure 5.b. Item Grade Page

5.c. Delete Assessment. If you need to delete an item, click the DELETE and click OK.

Figure 5.c. Delete an Assessment

7. Encode/Upload Scores. There are two ways to input assessment scores into the gradebook system.

6.a. Encode To record the scores, click “Encode Now” on the chosen assessment. If you are at the Viewing page, you may click on the heading of the assessment to start encoding scores.

Figure 6.a.1. Assessment Page

In the encoding page, a dropdown box will show the possible scores for the assessment. While hovering on this dropdown box, the photo of the student will appear to help in minimizing errors or wrong grades.

Figure 6.a.2. Encoding Scores Page

6.B. Upload To upload scores, click “Encode Now” on the chosen assessment. If you are at the Viewing page, you may click on the heading of the assessment to start encoding scores. 6.B.1 Download Excel File (Class list) If you are uploading scores for

the first time, download the excel file for the class. On the upper left corner below the header of the page, select the class and click “Download Excel File”. Save it on your documents. Encode the scores using excel. NOTE: Type the scores only. Do not change anything else or the uploading might not work correctly.

6.B.2 Upload Excel File Make sure that you are at the encoding page for your chosen assessment. Click “Browse”. Choose the file from your documents that contains the scores for this specific assessment. Then, click “Upload”.

When upload is successful, the page will show the scores of the students in the chosen assessment.

1. Change Password. You may also change your password. From the Main Page, click CHANGE PASSWORD.  (NOTE:  You won’t be allowed to change your password unless you know your old password.  If you forgot your old password, email helpdesk@parefrosehill.edu.ph to reset your password.) 

a. Confirm your identity by typing your old password.   b. Type your desired “New Password”.  Retype the new password to confirm. c. Click Save. 

Figure 7. Change Password Page

2. Logout. Always log out for security.