1 Brunel university, london

www.brunel.ac.uk/graduation

GRADUATION 2013

Your Graduation Ceremony22 – 26 July 2013

Welcome to all graduating Students, Class of 2013!This booklet covers everything that you will need to know on the day of graduation.

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ArrivalAim to arrive at the Indoor Athletics Centre (IAC) at least an hour and a half before your ceremony (see map on back cover). Doors to the IAC will open for Registration two hours before each ceremony.

Please note: Registration is for graduating students only!

Parking

As you drive onto campus, you will be welcomed by a steward who will direct you to the designated parking area. Please ensure that you have your Graduation Parking Permit with you. There will only be one parking space allocated for each permit. No vehicle access onto campus will be allowed without a valid Graduation Parking Permit.

Hoppa Bus

A Hoppa Bus Service will be available throughout the day around campus. This is a free service that will take you and your guests from the car park to other areas and buildings on campus. There are no set pick-up or drop-off points – to stop the Hoppa bus just hail the driver. One of the Hoppa buses will be wheelchair friendly.

RegistrationOn arrival, head straight for the IAC to register. Here you will be given your ticket with your personalised seat number and any guest tickets that you have already paid for. You may choose to collect your gown and have a photograph before registering, but do check the timetable on page 7 and ensure you register in plenty of time - latecomers cannot be admitted to the ceremony. Remember, registration is for graduating students only, so your friends and family will need to wait outside. (Make sure you arrange a good meeting spot!)

How do I buy extra tickets?

If there are any extra tickets, they will be on sale at the Queries Desk in the IAC (next to the Registration Desk), once Registration has opened. Please note: any spare tickets will be sold (initially one per student) on a first-come, first-served basis at the usual rate of £25 per guest ticket.

What if there are no spare tickets?

Staff on the Queries Desk will be able to tell you about the live broadcast in the Lecture Centre and on the Quad, and other facilities on campus.

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GowningCollect your gown from Ede & Ravenscroft in the Sports Hall (see map on back cover). There will be signs there to guide you to the side entrance of the Sports Hall. You will need your ticket and gown reference number to collect your gown. Gown return will also take place in the Sports Hall.

What if I haven’t ordered my gown?

Ede & Ravenscroft should have some spare gowns, and you should be able to book and pay for one on the day. Get to the Sports Hall ASAP!

YOU MUST HAVE A GOWN TO ATTEND THE CEREMONY!

PhotographsFor your official Graduation photograph, head to Ede & Ravenscroft in the Netball Hall.

IT IS ADVISABLE TO DO THIS BEFORE THE CEREMONY BEGINS TO BEAT THE QUEUES!

But don’t worry, there will be further opportunities to have photographs taken with Ede & Ravenscroft in the Netball Hall, after the ceremony.

The Ceremony

When do I go into the Theatre?

Doors to the Theatre (in the IAC) open one hour before the start of the ceremony. Students must be in the Theatre at least thirty minutes before the ceremony begins.

When you are there, marshals will check that you are in the correct seat to collect your certificate, as well as brief you about the procedures during the ceremony.

Please note: no food or drink is allowed in the IAC, except for bottled water.

And my guests?

Guests are able to take their seats an hour before the ceremony and should be seated at least ten minutes before the start. Ushers will be on hand to guide them to the designated guest-seating areas. (Once the ceremony has started, it will not be possible to let guests into the Theatre.)

How long is the ceremony?

Each ceremony should last no longer than 1.5 hours (depending on the number of students graduating).

How can I find my guests after the ceremony?

There will be a large Refreshments Marquee, opposite the Sports Centre, near the River Pinn (see back cover for map).

There will be two meeting points: one by the side of the IAC and another by the Sports Centre.

LATE ARRIvALSIt will not be possible to admit students or guests into the theatre once the ceremony has started, so please arrive in good time!

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Catering & RefreshmentsCelebrate graduation with your friends and family by joining us in the Refreshments Marquee, located between the IAC and River Pinn.

Inside the Refreshments Marquee• Tea, coffee, hot and cold drinks• Cakes, muffins, flapjacks• Sandwiches• Individual salad platters• Graduation bar serving Champagne,

Pimm’s, beers and non-alcoholic drinks

Outside the Refreshments MarqueeThere will also be burgers available to purchase.

If you’re watching the ceremony from the Quad there will be a licensed bar and British favourite Fish & Chips.

Costa, Metrobite, The Mezz, Subway and Locos will also be open during Graduation week, offering further choices.

There will also be a Refreshment Free Marquee located next to the Arts Centre.

Free celebratory drink for everyone!Don’t forget all ticket-holding students and guests will receive a free glass of bubbly (or non-alcoholic equivalent) after their ceremony!

Your complimentary drink will be served in the Refreshments Marquee.

Note: Your voucher is your ticket stub, so keep this with you!

Enjoy one on us!

On Campus FacilitiesGraduation week at the Student Union

Enjoy your last day as a student in Loco’s.

Loco’s will be open from 9.00am serving Starbucks coffee and our full food menu until 5.00pm. Ice cold champagne is priced from £26.99 and drinks offers will be available throughout the week.

Loco’s is open for:

• Coffee

• Food & drink

• Relaxing and catching up with friends

Subway will be open from 11.00am - 5.00pm on the main concourse.

Serving Sub sandwiches from this popular high street brand.

Metrobite will be open from 8.00am - 5.00pm in the Eastern Gateway Building.

Serving Starbucks coffee and a range of snacks & sandwiches.

Located at the heart of Campus the Lancaster Suite, Lodge and Spa is Brunel’s very own Hotel, Bar & Restaurant. So whether you are looking for a sit down meal with family and friends or a celebratory glass of bubbly why not pay us a visit?

Relax & Unwind in the peaceful surroundings of our very own Health Suite. Available 7 days a week from only £5

Why travel straight home after Graduation? Stay on campus in our hotel. Rooms available from £43

LANCASTERSUITE • LODGE • SPA T (01895) 268001 E lancaster-suite@brunel.ac.uk

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Costa will be open from 7.30am - 8.00pm on the main concourse.

Serving Costa coffee and a range of pastries, cakes, wraps and sandwiches. Special Offer: During Graduation Week buy a medium hot drink and a slice of cake for £3.50.

The Mezz will be open from 12.00pm - 11.00pm, upstairs in the Hamilton Centre on the main concourse.

Serving classic pub food, light bites and salads or try our gourmet burgers from the BBQ.

Special Offer Buy a burger and soft drink from £5.65.

Toilets

As well as the usual facilities on campus, extra toilet facilities are available in the Sports Centre Car Park (see map on back of cover).

Ceremony Live Stream

There will be a live stream of the Graduation ceremonies in the Lecture Centre rooms D and E (Adults only).

We are also hoping to broadcast each ceremony, live, on a large screen in the Quad.

Cloakroom and Information Point

Available outside the IAC.

Prayer Facilities and Chaplaincy

The Meeting House (home to Brunel University Chaplaincy) will be open each day from 9.30am to 4.00pm. People of all faiths are welcome to use the facilities. A Quiet Room will be available for those wishing to pray or needing a quiet place to sit.

Muslim daily prayers are on the top floor of the Isambard Amenity Building. It is Ramadan during Graduation, Muslim students and guests will be breaking fast on the ground floor Isambard Amenity Building.

Friday prayers will be held in the Isambard Amenity Building, using the top and middle floors.

There is a Wash Facility in the portakabin near the Chadwick Building. Please do not use public washrooms for ablution.

For more information: Email: meetinghouse@brunel.ac.uk

www.brunel.ac.uk/chaplaincy

Children

Whilst children are welcome on campus, there are no crèche or childcare facilities. However those with kids can watch the ceremony either on the Quad or in a lecture theatre. Appropriate facilities for those with young babies will be provided.

Please note that children younger than 7 will not be permitted into the Theatre at any time. Accompanied children are welcome to watch your ceremony, live, on screens inside or outside the Lecture Centre.

No Smoking

The University has a no smoking policy. Staff, students and visitors are required to observe this rule and only smoke in the Designated Smoking Areas and not near entrances into buildings.

Lancaster Bar & Restaurant

Bar 11.00am - 10.00pm

Restaurant 12.00pm - 3.00pm 5.00pm - 8.00pm

Coffee and snacks served from 8.00am

T (01895) 268001 E lancaster-suite@brunel.ac.uk

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Gifts and Memorabilia

Brunel Memorabilia and Clothing

Visit the Union of Brunel Students’ stand in the Refreshments Marquee, where you will be able to purchase a wide range of University crested items to remember your time at Brunel. Limited edition clothing and official memorabilia, including hoodies, silk ties, cufflinks, clocks, mugs, teddies and the very popular “Class of 2013” t-shirt, with all the names of those who graduated at your ceremony on it.

Visit our website: www.brunelleisurewear.com

Brunel Graduate Rings

A distinctive, international symbol of your perseverance, dedication and character forged into a ring. A hard earned education is something nobody can take away from you. Your graduation ring is a lifelong testament to this achievement. Visit our stand in the Refreshments Marquee, where you can order your ring or alternatively please visit us online: www.evalondon.com/brunel

Brunel University Yearbook 2013

Gradfinale are compiling the Brunel University Yearbook which will be a fun and vibrant keepsake of your University life, full of hilarious photographs and comments from students who are graduating this year. Full details can be found at: www.gradfinale.co.uk

After PartiesMost Schools are having pre or post-ceremony events to celebrate your graduation. Schools will have notified students of these events prior to the Graduation week. For further details please visit the Graduation website: www.brunel.ac.uk/news-and-events/graduation/ school-events

At the End of the Day

What do I do with my gown?

Gown return will take place in the Sports Hall.

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Brunel University sincerely hopes that you have a splendid day

and a memorable Graduation.Good Luck for the Future!

Useful Contacts

For queries: Contact the Student Centre

Email: student.centre@brunel.ac.uk or Tel: 01895 268268

10.30am Ceremony

11.30am Ceremony

3.00pm Ceremony

4.00pm Ceremony

Arrive on Campus Register and collect tickets/collect robe/ photography/ refreshments/ meet friends

8.30am 9.30am 1.00pm 2.00pm

Doors to theatre open 9.30am 10.30am 2.00pm 3.00pm

Students must take their seats by

10.00am 11.00am 2.30pm 3.30pm

Guests must take their seats by

10.20am 11.20am 2.50pm 3.50pm

CEREMONY BEGINS 10.30am 11.30am 3.00pm 4.00pm

Ceremony ends12.00pm (approx)

1.00pm (approx)

4.30pm (approx)

5.30pm (approx)

Timetable for the day

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Main Entrance

GRADUATION GOWNING

GRADUATION PHOTOGRAPHY AND DvD SALES

REGISTRATION & CEREMONIES

TOILETS

TAxI DROP OFF AREA

REFRESHMENTS MARqUEE

www.brunel.ac.uk/graduation

GRADUATION 2013

PRAYER FACILITIES IN ISAMBARD AMENITIES BUILDING

REFRESHMENT FREE MARqUEE

MEETING POINT

MEETING POINT