Group Leaders

Briefing Document

Please read this information carefully Thank you for choosing Chamboree 2018 as your International Camp this summer, the organising team looks forward to welcoming you to the home of Chamboree on the Cheshire Agricultural Show Ground at Tabley nr Knutsford, Cheshire, UK We offer a special warm welcome to all those travelling from outside the County, in particular those travelling from overseas and our friends from Guides Working together we can make this a truly memorable occasion for all the young people taking part and as Leaders we can have a good time creating those memories – so lets do it! The aim of this document is to provide Group Leaders with the information to help make your participation at Chamboree 2018 successful. Please make sure you fully brief all your Leadership Team. Graham Phillips Camp Chief, Chamboree 2018

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The Campsite Set in the heart of the stunning Cheshire Countryside, Cheshire Showground offers over 250 acres of unique greenfield for Chamboree 2018 The Cheshire Showground is situated close to Manchester & Liverpool and less than 2 hours from London by train! Chamboree 2018 Cheshire Agricultural Showground Pickmere Lane, Tabley Nr Knutsford Cheshire, UK WA16 0JE Please note Flittogate Lane must not be used to access the Chamboree 2018 camping ground. Access is off B5391, Pickmere Lane only.

Emergency Telephone Number Your home contact (In Touch Contact in UK) will require a phone number should they need to contact you in an emergency. The number to give them is the HOTLINE NUMBER: 07092 880 608. It is stressed that this number is for emergency use only and not for the passing of messages. Please note this number is only operational between Friday 27 July and Sunday 5 August 2018.

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Arriving at Chamboree By car Important notice The route to Chamboree 2018 will be sign posted from most major roads, please follow the instructions below. Please ensure your car pass is hung from your rear-view mirror. For your safety and to avoid congestion please DO NOT use any routes other than those described below. Once on site please be ready to get into lane for your sub-camp as directed by marshals. PLEASE NOTE DUE TO OUR PROXIMITY TO THE M6 AND A556 IT IS ESSENTIAL THAT YOU FOLLOW THE DIRECTIONS OF THE MARSHALS TO AVOID CONGESTION ON MAIN ROADS. From the M6 Leave the M6 at Junction 19 Take the exit for the A556 Altrincham Take the first Exit signposted Mere (A50) B5569 At the end of the slip road take the first Exit from the roundabout into Old Hall Lane Follow Old Hall lane until the reaching a junction with a triangular verge in the centre, Turn left At the next junction with a triangular verge in the centre turn right onto Pickmere Lane. Follow Pickmere lane for approx. 1,100 metres, the site entrance is on the left. From Knutsford, Macclesfield & Wilmslow Leave Knutsford on the A5033 (Northwich Road) Cross the M6 At the Traffic lights onto the A556 turn right onto A556 towards Manchester After 900m turn left into Pickmere Lane Follow Pickmere Lane for approx 2,000 metres, the site entrance is on the left From Chester, Holmes Chapel & Northwich Follow the A556 past Northwich towards Manchester Once past Northwich the Dual Carriageway ends Continue down the A556 for approx 3miles DO NOT TURN LEFT INTO FLITTOGATE LANE Turn left into Pickmere Lane Follow Pickmere Lane for approx 2,000 metres, the site entrance is on the left. Leaving the site WHEN LEAVING THE SITE, YOU MUST USE THE SAME ROUTES DO NOT USE FLITTOGATE LANE TO ACCESS THE A556 All movement of Traffic on site will be under the control of our Site Operations Team and drivers are requested to follow all instructions and directions without question. Vehicles are parked entirely at the owner’s risk.

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Arriving at Chamboree

By train Tickets can be booked by a variety of methods, we recommend using www.nationalrail.co.uk or www.thetrainline.com Train stations near to Chamboree 2018 Manchester – Chester Railway Plumley – 2.7 miles (Shuttle bus collection point – must be pre booked) Knutsford – 4 Miles (Shuttle bus collection point– must be pre booked)) Northwich – 4 Miles Liverpool – Crewe Railway Hartford – 8 Miles Winsford – 9 Miles (Shuttle bus collection point) – must be pre-booked)

Shuttle – must be pre-booked We will be operating a shuttle bus from the train station, please contact us at least 4 weeks before the event if you wish to book the shuttle bus. Please provide as much information as possible including arrival times and baggage size.

By air Manchester Airport is only 13 miles from Chamboree 2014. We recommend all incoming flights to arrive at Manchester Manchester Airport to Chamboree 2018

- By Car (30 mins) – Rent a car for the duration of the camp or book a Taxi - Book a train ticket (see ‘By Train’) – Train time is roughly 1hr 30min to Plumley

Alternatively, contact us and we can recommend a local bus company. If you need help or advice with transport from local transport hubs please email; transport@chamboree.org.uk

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Sub-camps Chamboree 2018 is organised into five sub-camps (plus Davey Jones' Locker for IST) each with their own distinct identity and dedicated volunteer support team. A sub-camp is a smaller area within the boundaries of Chamboree 2018 where you will camp with your contingent. Each sub-camp has its own sub-camp HQ where a friendly and helpful team are on hand who can deal with any questions or requests. The sub-camp bases will be hubs where young people can go to hang out between activities and congregate for evening activities such as campfires and leaders can attend daily meetings for the most up to date information.

Sub-camp Leaders

- Smugglers Cove (Orange), Liz Cusick - Mutiny Bay (Red) – Sub-camp Leader, Diane Blurton - Crocodile Creek (Green) – Sub-camp Leader, Charly

Waring - Shipwreck Shore (Blue) – Sub-camp Leader, Harriet

Taylor - Skull Harbour (Purple) – Explorers & Senior Section,

Sub-camp Leader, Luke Morby - Davy Jones’ Locker (Black) – IST Staff, Sub-camp

Leader, Val Thomason

Caravans Leader’s caravans can be parked at the rear of a Group site with the approval of the sub-camp Leader. Note that vehicles cannot be parked near to caravans for any reason. There are no electric hook-up points but waste disposal points will be provided.

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Camp Facilities

Information Centre All queries about ID badges and payments should be made to the team here. Orders for fresh food supplies need to be placed with the team. Post box and information on local facilities such as Banks available here and a “lost and found” desk will operate

Communications Centre Open 24 hours a day to operate the camp telephone system and coordinate emergency response to any incident

Retail Plaza A range of Chamboree merchandise will be on sale including t-shirts, polo shirts and zoodies.

Food Court The food court will be open every day offering a tempting selection of “goodies” including: Cheshire Coffee Shop Speciality coffees, hot drinks, muffins, cookies, cupcakes

Tabley Pancake House Open each afternoon with special fillings each day

Fairground Goodies Popcorn, candyfloss, toffee apples, nachos

Chill Zone Cold drinks, Slush puppies, Smoothies, Ice cream

The Devils Grill Burgers, Hot dogs, Bacon baps, Panini’s

Ye Old Sweet Shop Bags of sweets, Chocolate, Crisps, Snacks

Chip Shop Open each evening selling Chips!

The Sanctuary This will be an over 18’s facility located next to the cafe serving a range of hot and cold drinks with a selection of cakes where peace and sophistication will hopefully be achieved. Afternoon tea will be available most days, which needs to be pre-booked (booking form will be available soon).

Cinema Based in the main arena, there is a 150 capacity cinema showing a schedule of films daily.

Listening ear To provide a quiet place where you can talk to someone or relax. A dedicated team will be available to listen and will do their best to assist you. The listening ear can provide an ordained minister to provide Anglican communion and are more than happy to provide local Scouts/Guides Own services to Groups.

Toilets and Showers Toilets and shower blocks are situated around the site and are convenient to each sub-camp. There will be separate toilets and showers for adults.

Supermarket Bus Departs 10:30 daily. Seats must be pre-booked at the Information Centre and will visit Tesco & Sainsbury’s in Northwich.

Food Essentials In addition to the daily bus service to local supermarkets you can order fresh food essentials for collection from the café area each day. This will include fresh milk, bread, eggs and potatoes etc. plus a range of other food items. Order forms are available from bookings@chamboree.org.uk A small supply of these will be maintained for emergency purchase.

Camp Newspaper A daily newspaper will be produced daily and distributed through sub-camp HQ’s. Stories can be handed in at the media centre in the main arena.

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Pictures & Videos If you have a smartphone or camera and take some good pictures/video, you can share them with us on Social Media using #Chamboree, or bring your devices to the Media Centre, where we will download them to our central repository, the best ones will be displayed in the main arena each evening and the very best could feature in the closing ceremony. Featured photographs will be available online.

facebook.com/Chamboree | twitter.com/Chamboree | youtube.com/Chamboree | instagram.com/Chamboree

Opening Times

Information Centre 09:00 – 12:30 13:30 – 16:30 18:00 – 22:00

Food Court 09:00 – 12:30 13:30 – 17:00 18:00 – 21:00 Chip Shop 19:00 – 20:30

Retail Plaza 09:00 – 12:30 13:30 – 17:00 18:00 – 21:00

Licensed bar (strictly 18 & over) 20:00 – 23:00

Faith Services Saturday 28 July 18.00 Roman Catholic Communion in the Theatre Sunday 29 July 09.30 Peace Ceremony (Scouts/Guides Own) in the Main Arena

Daytime Programme During the week participants can visit 9 programme zones with activities that will be adventurous, creative and unique. The programme is being organised to allow young people to challenge themselves, try new things and make new friends! 1. Adventure zone (half day)

The Adventure zone at Chamboree will be about helping young people to step out of their comfort zones

(whatever their experience) and encouraging them to try new things. An adventure no matter how small can

help us to grow in confidence or even ground us a little. Through adventure, we discover things about

ourselves we didn't know before and this is primarily what the focus of this zone will be at Chamboree

2018. On offer will be a multitude of taster activities which we hope will find their way into your section's

programmes. There will be something for everyone from the wildest adrenaline junkie to the more modest

amongst us. The zone will be split into three categories: crazy wild, wild and mild; participants are

encouraged to try at least one activity from each.

2. Arts & Creative zone (half day)

Based in the Chamboree Arena you have the opportunity to get creative! Within “The Creation Station” you

can learn to accomplish many different types of art and crafts all with a Pirate theme; express yourself at

the Music, Dance and Theatre workshops on the stage and enjoy the surroundings of the ‘Peace &

Reflection’ area. Whilst in the Creative Zone you will visit our International Circus, complete with its own Big

Top and a spectacular 45-minute show and circus skills workshops. REMEMBER: TO BRING A PLAIN

WHITE T-SHIRT WITH YOU TO TYE-DYE!

Ventura Simulator ride - climb aboard for the thrill of your life as you get the opportunity to take flight in an aircraft cockpit or even go into space. Hang on to your seats it’s a ride like no other.

3. Cannonball-run (half-day)

Test your aim and patience with our selection of target sports. This is your chance to learn something new,

improve your skill level and accuracy and generally have some fun. Activities include: Air rifle shooting,

archery, outdoor laser tag, laser clay pigeon shooting, water rockets and catapults.

Theatre in a Field - another brand-new attraction for 2018 with a specially created theatre and a unique 20 minutes’ show performed by a cast of professional dancers and actors in a show created by Sam Erskine a visiting Director at the Everyman Theatre in Liverpool. The performance team promise a totally immersive experience based around characters challenged by trying to keep safe while online.

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4. Global zone (half day)

Come and take part in a variety of fun and challenging activities that will raise your awareness of different

cultures and countries. Explore our marketplace to find out about international charities and the work that

they do around the World - the different stalls will definitely challenge your thinking! Then there will be the

opportunity to make some noise with a lively and energetic African drumming activity. Finally sit back and

enjoy a live theatre performance.

5. Liverpool Experience (full day off-site)

Explore the great location of Liverpool in a day. You’ll have the chance to see and visit many of the famous

landmarks and buildings in Liverpool. Following the success of this experience at the last Chamboree we are

planning a return visit to the City of Liverpool with is many attractions and vibrant streets. Taking into account

feedback from last time the day long visit will offer more time for Group Leaders to select locations and

attractions their members want to visit. However, there will be pre-arranged experiences in a number of locations

that are not normally accessible to Scouts. You will follow a scavenger hunt seeing and photographing

yourselves in these stunning locations and create a travelogue of your experience. Full details will be

provided at least 4 weeks before the start of Chamboree. Group Leaders need to be prepared to "lead" their

members on this off-site day and will be responsible for creating their unique programme for the day from the

options being made available.

6. Port of Tortuga (half day)

Only the bravest of buccaneers dares step foot on the rotten docks of the Port of Tortuga. A dank and dirty

port, where the tides seem to have swept together the sum of pirates, privateers, thieves, rogues,

scoundrels and outlaws. A ramshackle haven for all sorts of misdemeanours to take place. Those visiting

the Port of Tortuga have only a matter of time before the Commodores and Admirals of the British Navy

catch up with them. Only the fastest, quick-witted and dastardly pirates can escape. Wannabe pirates will

spend their time on a series of ‘Land’ and ‘Sea’ challenges where they must use their speed, strength (and

sometimes stupidity) to earn eight ‘pieces of eight’ and buy a ticket aboard the only ship fast enough to

escape the clutches of the Navy do-gooders. Can you escape from the Taverns escape room, scale the

riggings of our 120ft assault course, dodge the dunk tank, trawl for treasure and slip and slide into

Chamboree’s Most Wanted wall of fame?

7. Science, Technology & Engineering Zone (half day)

It turns out that there is an amazing amount of science behind being a successful pirate. Learn about the

practical application of Newton’s laws of motion in the cannon test area, build a pirate vessel and undertake

demanding sea trials, hone your sailing skills in the wind tunnel and experience waves without getting your

feet wet. Discover if treasure is really buried under X marked the spot. Take command of your very own

pirate brigands and test your skill on the pirate ‘battleship’ game. CHaOS will be demonstrating and

providing exciting hands on experiments and we will joined by Macc Asctro with a planetarium to learn

about star navigation. The Institute of Physics will be running a Mars Landing experience so you can

become a fully-fledged space pirate and we will be joined by various Scientific Institutes and a host of local

company STEM ambassadors.

8. Sports Zone (half-day)

Discover an island where you can search for treasure by completing swashbuckling activities all in the

name of fun. Challenge your shipmates to a game of drunken sailor football (run around the pitch in a zorb)

or scrub the decks tied to the ratlines (play inflatable football). Can you tangle with the giant octopus twister

or score points in ‘threw the porthole’ (frisbee golf). Instead of noughts and crosses, try your hand at skulls

and crossbones! Lots more physical activities to keep your body prepared for any mutinous onslaught or

attack. Are you up to the challenge?

9. Survival zone (half-day)

Shipwrecked, marooned, cast away. Learn the skills you need to survive on a desert Island. Follow in the

footsteps of Bear Grylls and gain the skills to build shelters, cut wood and light a fire, prepare and cook wild

animals and foraged foods, find out how to track and navigate in the wild. Finally escape the island on your

ship and beat the other pirates to freedom.

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Explorer Scouts & Senior Section 14-18 year olds are kept together in Activity Groups and have a unique programme, with every Programme Zone tailoring their zone for the age group. Leader responsibility on activities We expect at least 1 Leader (preferably 2 in case of a requirement to return individual members to your sub-camp) to be with your Group members throughout the day when they are on activity zones. With groups over 12 we would expect at least two Leaders (preferably three in case of a requirement to return individual members to your sub-camp) to accompany your members on the activity zones.

Explorer Scouts and Senior Section When Explorer Scouts and Senior Section are visiting activity zones we would prefer that an adult Leader support them. Specifically, in relation to the Liverpool Experience, there will need to be at least one Leader per unit.

Key Timings

The site services team will be moving on site the week prior to Chamboree to start the build process. On Saturday 21 July the marquee companies start erecting the main marquees, on Wednesday the showers and toilets arrive and on Thursday the stage in the main arena will be built. And then it’s your turn!

Thursday 26th July 16:00 Leaders from the local area will be allowed on site to setup your campsites. Please note that camping is

not allowed until Saturday evening (local Cubs and their Leaders can camp from Friday evening) security will be provided by the site operations team.

21:30 All Group Set Up Teams off site please. (overnight camping on Thursday is prohibited by our licence to

use the site)

Friday 27th July 16:00 Cubs & Brownies can arrive on-site (providing their Leaders are present), all parents and non-campers

are to have left the site by 20:30

Saturday 28th July 09:30 Cubs & Brownies – Activity Zones 12:30 Lunch 14:00 Cubs & Brownies – Activity Zones

Scouts, Guides, Explorers & Senior Section arrive. All helpers with Groups who are non-campers are to have left the site by 16:00

17:00 Dinner 18:00 Roman Catholic Communion in the Theatre 18:30 Sub-camp Leaders Briefing 20:00 Opening Ceremony

Sunday 29th July 09:30 Peace Ceremony (Scouts/Guides Own) 11:00 Cub & Brownies – Pirate Challenge Scouts, Guides – Activity Zones Explorers & Senior Section – Sub-camp Challenge

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13:30 Lunch 14:00 Scouts, Guides – Activity Zones

Explorers & Senior Section – Sub-camp Challenge 15:00 Cubs & Brownies Closing Ceremony 16:00 Cubs & Brownies Start to Depart. Cub parents will be allowed on site from 16:00 to collect Cubs; they

must have a car park pass to gain access to the site. It is expected that all Cubs, parents and non-campers will be off site by 18:00

17:00 Dinner 18:30 Sub-camp Leaders Briefing 19:00 Sub-camp Entertainment 20:00 Entertainment

Monday 30th July – Friday 3rd August See Timetable

Tuesday 31st July 16:00 Beavers (camping) can arrive on-site (providing their Leaders are present), all parents and non-

campers are to have left the site by 20:30

Wednesday 1st August 09:00 Beavers & Rainbows (day visiting) can arrive on-site (providing their Leaders are present), all parents

and non-campers are to have left the site by 12:30 09:30 Beavers & Rainbows – Welcome and activities in the Arena

Scouts, Guides – Sub-camp Challenge Explorers & Senior Section – Liverpool Experience

12:30 Lunch 14:00 Arena Show 16:00 Beavers/Rainbows Closing Ceremony 16:30 Beavers & Rainbows depart by coach 17:00 Dinner 18:30 Sub-camp Leaders Briefing 20:00 Entertainment

Saturday 4th August (at the end!) It is expected that Groups will break camp during Saturday morning and leave site from 12 noon onwards. Parents will be allowed on site from 11:00 and again they must have a car park pass to gain access to the site (see FAQ’s about passes). All Groups must be off site by 16:00 having had their sites inspected and cleared for departure. Arrangements for vehicle movements to take equipment away will be announced towards the end of Chamboree week and are dependent on weather conditions.

Timetable

The Camp rises daily at 07:00 On-site Activities run 09:30 – 12:30 and 14:00 – 17:00 (except for Sunday) Sub-camp briefings are daily at 18:30 (1 Leader per-Group/Unit expected to attend) The timetable is shown below…

Sub-camp Sun AM Sun PM Mon AM Mon PM Tue AM Tue PM Wed AM Wed PM Thu AM Thu PM Fri AM Fri PM

Smugglers Cove A

Adventure Sport Cannonball-

run Global

Liverpool Experience

Sub-camp challenge

Arena show/

carnival

Creative Sci-Tech Survival Tortuga

Smugglers Cove B

Sport Adventure Global Cannonball-

run Sci-Tech Creative Tortuga Survival

Mutiny Bay A

Survival Tortuga Adventure Sport Cannonball-

run Global

Sub-camp challenge

Arena show/

carnival

Liverpool Experience

Creative Sci-Tech

Mutiny Bay B

Tortuga Survival Sport Adventure Global Cannonball-

run Sci-Tech Creative

Crocodile Creek A

Creative Sci-Tech Survival Tortuga Adventure Sport Sub-camp challenge

Arena show/

carnival

Cannonball-run

Global Liverpool

Experience Crocodile Creek B

Sci-Tech Creative Tortuga Survival Sport Adventure Global Cannonball-

run

Skull Harbour A

Explorer Sub-camp Challenge

Creative Sci-Tech Survival Tortuga Liverpool

Experience

Adventure Sport Cannonball-

run Global

Skull Harbour B

Sci-Tech Creative Tortuga Survival Sport Adventure Global Cannonball-

run

Shipwreck Shore A

Cannonball-run

Global Liverpool

Experience

Creative Sci-Tech Sub-camp challenge

Arena show/

carnival

Survival Tortuga Adventure Sport

Shipwreck Shore B

Global Cannonball-

run Sci-Tech Creative Tortuga Survival Sport Adventure

Junior Chamboree Beaver / Rainbow Visit day The Beavers/Rainbows will visit on Wednesday (Beavers will have the option of camping the night before); they will have their own opening & closing ceremony, take part in the Arts & Creative zone activities in the arena, including visiting the Circus, plus faiths & beliefs, crafts, graffiti, art, music, dance, plus activities provided by each of the Districts/Divisions across the County and activities brought in from the other Activity Zones. Lunch will be a picnic style, giving opportunity for those with Groups on site to pair with them on their sub-camps.

Cubs / Brownie Weekend The Cubs/Brownies will visit for the opening weekend, will have a Treasure Hunt & Campfire on the Friday evening. Visit the on-site Activities Zones on Saturday, plus the Circus. They will take part in the Opening Ceremony on the Saturday, participate in their own Pirate Challenge programme on Sunday and have their own Cubs Own/Closing Ceremony.

Carnival Day On Wednesday activities and games will be provided on sub-camps in the Morning. After lunch there will be a specially created stunt show reflecting our Pirate theme. It will feature a specially created “set” in the main arena with professional performers swapping film roles for Chamboree Pirate roles for the day. This will be the centre piece of a show featuring a return visit from Jez Avery with his “all new” stunt bike show. In the afternoon there is an opportunity for cultural exchange with international units on each sub-camp and preparation for the evening’s carnival. In the evening there will be a Pirate themed carnival procession and main arena entertainment.

Day Staff and Visitors Large numbers of visitors wandering around the site can cause a security risk. In the interest of security, we request your cooperation in helping to reduce the number of “Day Visitors”. A small number of short stay visitors passes (3 hours max) will be available for local Groups who have parents (and similar) attending the camp to bring supplies or as part of a cooking rota. They must be DBS cleared and if they are expected to be on site for more than 3 hours they must be registered on the system as day visitors. There is no charge for these “short stay visitor passes” and those with evening passes (max 3 hours) must be off site by 10pm. To request a short stay pass you need to email bookings@chamboree.org.uk with the following information; name of visitor, your Group name, day you would like the pass, reason for the pass, approximate arrival time. We will try to accommodate requests; confirmation of requests will be sent by email. Please note that on Sunday 29 July no day visitors will be allowed on site until 12noon. The only exception will a very small number of key Chamboree staff with the expressed permission of the Camp Chief. The Chamboree site will effectively be on “lock down” to accommodate the visit of the Chief Scout.

Entertainments Programme

Chamboree X Chamboree’s entertainments team, including singers, dancers, comedians and other talent. Stand by to be entertained and amazed.

Evening Programme 20:00 – 22:00. With a nightly disco till 22:30 aimed at older Scouts & Guides, plus Explorer Scouts & Senior Section. Suggestions for fancy dress below! Early evening entertainments (Sunday, Tuesday, Thursday) from 19:00.

Saturday 28th July

Opening Ceremony This will be the biggest opening ceremony Chamboree has ever seen, hosting all participants in the main arena the show will go off with a bang, live onstage performances and fun for everyone. Including part one of The Story of Chambo: The Legend of the Ninth Piece of Eight. Dress Code – Top-half Uniform with Pirate accessories

Sunday 29th July

Rock night Get back to the rock style of the 80’s/90’s and 2000’s. this night we’re going “Rock” so rip those Jeans, Spike that hair, and come rock out with Chamboree X Dress Code – Pirate rockers

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Monday 30th July

Band night – starts at 19:30 This will see two bands performing to you the audience, they have specially been selected for you, they will be providing up to the minute covers of popular music, this evening will be high tempo and fun filled. Dress Code – Indie Pirates

Tuesday 31st July

Pirate Film night Relax and enjoy an evening in the main arena watching a film on our big screens. Dress Code – Pirates

Wednesday 1st August

Carnival Night Join us in the evening for a carnival style event, based around the theme day of the dead, we’ll see the second part of Story of Chambo all hosted by Chamboree X. Dress Code – Pirates

Thursday 2nd August

Chamboree’s Got Talent/UV Night Chamboree’s Got Talent will feature two acts from each sub-camp who have made it through the qualifying rounds earlier in the week. The winner of Chamboree’s Got Talent will perform their act in the closing ceremony of Chamboree. Following on from Chamboree’s Got Talent we will be hosting a UV Disco, this really is not to be missed! Wear your finest UV clothing and be prepared to party party party! Dress Code – Pirates (accessorised with anything that will show up in UV)

Friday 3rd August

Closing Ceremony An evening of reflection on the entire week, performance on stage by Boom Box as well as the finale of Story of Chambo. Dress Code – top-half Uniform with Pirate accessories

Daytime Programme In addition to the above we are hosting additional entertainment that will be offered throughout the day, we will be offering a breakfast activity session in the arena to get everyone up and active ready for the day, Lunchtime classes will be held in the arena for all to join and new for 2018 we start Evening entertainments early, your sub-camps will be allocated one of 3 special activities to attend before the main arena show starts, these include a “Saturday night takeaway” style game show on stage, a campfire and the opportunity to learn Chamboree’s new dance routine. You may even spot one of our roaming stages around the Chamboree site which will give you, the participant, the opportunity to perform around the site! (Keep an eye out on social media for the opportunity to apply to perform).

Chamboree’s Got Talent This year Chamboree’s Got Talent will be bigger and better than ever before, with a dedicated talent tent located in the arena, throughout the day you can come and perform for our judges and each evening we will select the top 3 acts to perform live on our arena stage that evening prior to the main show. The top acts will then be selected to perform in Chamboree’s Got Talent on the Thursday night, the grand prize is the chance to perform your act in the closing ceremony.

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Safety at Chamboree Guidance for Leaders Safety precautions for participants are in principle no different from any other summer camp, except that it’s a larger scale event of course and therefore some additional measures are necessary. Safety guidance provided by HSE and the Scout Association has been followed has been followed by the team organising Chamboree. This following information is intended to remind Leaders of the key requirements to protect everybody on site and minimise the risk of accidents and incidents

What are the key hazards at Chamboree that YOU need to be aware of? The key hazards at Chamboree and the actions that have/ need to be taken are: Fire - Ensure that tents are sufficiently separated to reduce the risk of fire spread

- Have appropriate fire extinguishing media available (fire points are provided in each sub-camp but you should also have precautions on your camp, particularly in the cooking area

- No petrol generators are permitted in camping areas - No naked lights should be permitted in tents - Smoking is only permitted in designated areas - Cookers should be at least one metre away from tent walls - You should not have to pass a cooker to escape from a tent - A dedicated BBQ area is situated on each sub-camp.

Injuries during activities

- All activities are conducted in accordance with UK Scout POR and associated guidance

- First aid facilities are provided (see below).

Food poisoning - Ensure you follow the precautions listed in FS 320004 (available by email) - Order key perishable food from the information point at Chamboree - There will be facilities for freezing ice packs for use in cool boxes etc. at the

sub-camp HQ’s. No food storage is permitted in these freezers.

Ill health at camp - Do not bring anybody to site who has an infectious disease - Follow the guidelines given in FS 120626 (available by email) - Don’t forget sun protection cream and hats - All participants SHOULD take care to wash your hands thoroughly after visiting

the toilet, before every meal and after they leave each programme zone - If the weather is hot, ensure that everyone drinks lots of water.

Vehicles on site - Wherever possible vehicles and people are segregated

- Cars are not permitted on the campsite and must stay in the car park area - Service and delivery vehicles are restricted to 10 mph maximum and must use

their hazard warning lights.

Ponds - There are a number of ponds on site but these are fenced off and out of bounds to all camp participants.

Electrocution - All fixed Chamboree electrical supplies and generators are inspected by a

competent electrician and fitted with RCD protection - Portable electrical equipment must be PAT tested and fitted with an inspection

label, a PAT testing service is available via site services but there may a delay in doing this. If your electrical equipment failed an on-site PAT test what would you do?

Child protection issues

- All adults must respect the “Young People First” code of practice (yellow card) copies are available in the Admin centre. All Child Protection issues or incidents must be reported to the Camp Chief through the communications centre. The Guiding equivalent of the Yellow Card is the ‘Volunteer Code of Conduct’.

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Knives - Knives must not be carried or worn, but a folding pocket-knife with a blade less than 5 cm in length may be permitted as equipment. Any knife that is regarded as not “permitted equipment” by Chamboree organisers will be confiscated.

Alcohol and drug abuse

- Under 18s must not consume alcohol on Chamboree (from any source). Adults, 18 and over, are welcome to use the licensed bar near the food court area each evening.

- Any individual displaying signs of alcohol abuse or behaving in an anti-social manner may be excluded from the site. The Camp Chief and the organising team will not hesitate to close the bar facility or order the removal of individuals if this facility is abused

- Chamboree is an “illegal drug free” zone anybody found using drugs will be removed from site and in the case of campers under the age of 18, parents will be called to collect offenders. Anybody selling or distributing illegal substances will be reported to the Police. There are no exceptions – you have been warned.

Smoking - As well as the obvious risk of fire smoking poses a significant health risk

Participants under the age of 18, may not smoke on Chamboree (this is UK Law)

- Smoking is only permitted in designated areas which are “Exclusion zones” for under 18s.

Frequently Asked Questions How should first aid be dealt with? Minor accidents should be dealt with by your group first aider, however, if you require further assistance please contact your sub-camp HQ. Report all accidents to your own sub-camp Leader. Please do not use personal mobile phones to call for an ambulance this will be done on our Medical Hot Line. It would cause a great deal of embarrassment if more than one ambulance turned up for an incident.

What are the first aid provisions on site? - Each sub-camp and activity area has a ‘first response’ first aid facility; this is supported by a central first

aid point with qualified first aiders available 24 hrs per day. This is being provided by The County First Aid Team. The first aiders will go to the sub-camp/ activity area if required. If necessary patients will be sent to minor injury units or an emergency hospital as required

- If a young person has to go to a minor injury unit or hospital it is expected that they will be accompanied by a group leader/ helper

- For groups with transport facilities it will be helpful if the patient is taken by the group transport if minor injury unit treatment is required. If a group is unable to provide transport, then it will be provided.

What if there is a serious accident or incident on site? - Chamboree has two emergency plans, one for injuries and incidents involving a small number of people

and one for major incidents where large numbers of people could be involved and where public emergency facilities and the local authority may be involved.

- Both Chamboree emergency plans involve a Chamboree duty manager acting as Incident Controller and reacting with a range of resources to any emergency

- These emergency plans are initiated automatically by our Control Centre if any incident or potentially serious injury is notified.

- Please follow instructions if it becomes necessary to implement the major incident plans

Who is responsible for reporting incidents or near misses? If an incident occurs on site where Chamboree has responsibility (activities, main arena, sub-camp HQ’s etc. then you simply report the incident to the nearest Chamboree staff member who will take responsibility for managing the incident and all subsequent reporting requirements including to Scout Insurance service (UK Scouts only). If an incident occurs on your Group campsite, then it is the Group Leadership Teams responsibility to manage the incident and the subsequent reporting if required. However, you should still notify the sub-camp leader of the incident and actions you have taken. Chamboree staff will assist where required.

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How do I get help in an emergency? - The first point of call should always be your sub-camp HQ, programme zone, or any site facility such as

the food court/ information centre etc. These are all equipped with telephones with the emergency number prominently displayed. This will link to our Communication Centre (occupied 24 hours/ day) and they will initiate the emergency plan and contact the public emergency services if required.

- You should not normally call the public emergency services directly by your mobile as our emergency plan will probably offer faster aid to you, you may not be able to give an exact location and there will be delays if they arrive on site and our site team are not available to escort them to the patient/ problem area

- However, in exceptional circumstances (e.g. a life and death situation) if you use the 999 (or 111) service directly you should back this up by immediately using our site telephones/ radios to contact our Control Centre so that they can arrange for further assistance and for the public emergency services to be met at the main gate

- The Information Point and Communications Centre at Chamboree can contact NHS Direct, the out of hours GP service and the emergency dental service for advice and assistance. They also have locations/ maps/ telephone numbers for Local GP’s/ pharmacies/ dentists/ minor injury units/ NHS walk in centres/ Opticians/ Dentists etc.

- The ambulance service will determine which emergency hospital a patient is taken to, but again the Communications Centre has telephone numbers and maps.

What if I have a Safeguarding Concern? - You must follow the guidance on the Scouts Yellow Card (or Guides ‘Volunteer Code of Conduct’) - You must report your concern IMMMEDIATELY to a senior member of the Chamboree management

team, which can be done through the info centre in the main arena - Once a concern has been raised, a decision will be made by the Chamboree Camp Chief on the

appropriate immediate action to be taken. If necessary, a temporary incident manager will be appointed to take charge of the incident as part of an action plan to deal with the situation. This process applies to Guides and Scouts

- If in doubt ask to speak to the Chamboree Camp Chief, Graham Phillips - Do not start your own investigation, do not directly contact outside agencies - Remember that if a safeguarding incident occurs, the safety of young people is our priority

What do I need to do before I get to Chamboree? - Ensure that you have appointed your home contact (In Touch Contact in UK) and that you have given

them a copy of FS 120075 (available by email) - The emergency contact number for Chamboree is 07092 880 608 - Ensure you carry out risk assessments for activities that you are responsible for, The Scout association

website www.scouts.org.uk can provide much additional data via its search facility - Give a safety briefing to all; your Leaders and helpers.

What YOU need to include in a safety briefing? - Safety and fire precautions to be used on your camp - What to do in the event of an accident - The conclusions of any risk assessment that you have carried out - Key points from the contents of this guidance, particularly about avoidance of ill-health - The need to wear seat belt, where fitted, on coaches and buses to the off- site activities - The need to listen to, and follow, the safety briefing at many of the activities - The need to keep away from ‘out of bounds’ area such as ponds, hazardous areas downrange of

shooting and archery activities, areas around generators etc. - Horseplay/ damage in toilet and shower areas will not be tolerated - If participants feel unwell they must report it to a leader without delay.

Avoiding ill health in camp Cheshire Scouts will be following the guide lines suggested by UK Scout Headquarters FS 120626 to help stop the spread of E-coli 0157 and viral gastro-enteritis infection. To be a risk the E-coli 0157 has to be swallowed from contact with hands, contaminated food or water. Even tiny amounts of E-coli 0157 can be a severe risk. However, these risks can be greatly reduced by taking simple precautions. To this aim the livestock will be removed from the camping area a minimum of three weeks before Chamboree and we ask you to please help by observing the following precautions

- Remove all visible droppings from your camping area - Always wash hands before preparing food, cooking, eating, drinking, smoking i.e. use soap, clean

towels and hot water

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What do I need to do whilst at Chamboree? - Report all injuries and incidents to the Leader in charge of an activity or your sub-camp leader - Report anything you consider to be unsafe to your sub-camp leader, the Leader in charge of an activity,

the Information Point or the Communications Centre - If you consider that appropriate action is not being taken to immediately improve safety, then contact

the Information Centre and our duty manager will investigate.

What time is lights out? All Scouts and Guides must be in their own sub-camp before 23:00hrs Quiet time – 23:00 – 07:00 is a quiet time when everybody should be able to sleep undisturbed.

Can we play our own music? Yes, but these should not be played at a noise level which annoys others and under no circumstances between 23:00 hrs and 07:00 hrs.

Can we dig wet pits? No. There will be waste water points at each Toilet Block to avoid the need for digging wet pits.

Will rubbish be collected? Yes. All refuse (including the contents of the grease trap) should be put in plastic bags which are available from your sub-camp HQ. The full sacks should be tied at the top and taken to the nearest collection site. Please do not over fill bin bags, if in doubt please double bag.

- Black Bin Bags will be used for General Waste. Coloured bin bags will be provided for recycling, details

of what can be recycled will be provided with the bags by sub-camp HQ’s

- Sharp items such as broken glass must be wrapped in newspaper.

- Empty aerosol containers, gaz re-fills and broken glass must not be put in with ordinary rubbish, but

should be taken to the central refuse disposal point.

- Any syringes or used medical dressings should be put into special bags, again provided by your sub-

camp HQ, but should be taken to the central refuse disposal point.

All refuse will be recycled by our waste disposal company who aim to recycle 90% of the waste they remove from site.

How will we get to off-site activities? Transport for off-site activities is included and will leave on time so please make sure all your campers are at the pick-up point in good time. Times and pick up points will be designated at the evening Activities Briefing meeting.

Will sub-camps provide refrigeration? The sub-camp HQ’s will have a freezer which subject to available space can be used to freeze ice blocks for use with cool bags, it cannot be used to store food. We recommend you consider using a Calor Gas Fridge which we understand are available for around £100, you are also encouraged to use the facility to purchase fresh food from the central catering team who have facilities to store food at the correct temperature (sorry but this facility cannot be used to store your own purchase food).

Can generators be used? In the interest of fire safety, these should be run on Diesel or Gas. In the interests of other campers who will be in close proximity they can only be run between the hours of 8.00am & 8.00pm. Any appliances running on them must be plugged through an RCD.

Will open fires be allowed? Sorry but open fires are not allowed on sub-camp sites. A number of people have asked about using BBQ’s which are allowed on the condition that they are not left unattended when lit and great care is taken not to damage the grass.

Are there any restrictions on group kitchens? All Group leaders are reminded that they must provide buckets (to be filled with water) for kitchen areas and we strongly advise against the use of tilley lamps and that neither tilley lamps nor gas lights (no naked flames) are to be used in sleeping tents.

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Will we get ID badges? Yes. These need to be worn at all times. The ID card has certain codes for the benefit of Security and Activity Staff. These will be issued on arrival at Chamboree. International visitors can collect them on arrival from sub-camp HQ’s

Will there be a supply of gas? Calor Gas & Camping Gaz can be purchased from the Information Centre in exchange for empty Calor cylinders. There is no need to take you empty cylinder, once you have paid for the gas, Site Operations will deliver it and collect your empty cylinder. Unfortunately, we can only exchange Calor cylinders of the same size and type. International Scouts will need UK/European gas regulators.

Is full Scout/Guide uniform required? Uniform should be worn for arrival at site and for departure on the last day and top half uniform is worn for the Opening and Closing ceremonies.

Mobile Phone Charging There will be a facility to charge power-banks for mobile phones available in each sub-camp headquarters.

Car Park Passes There is no need to pre-order these, a supply will be sent to you 7 days before the event.

Where can I get further information? - The Scout Association website (www.scouts.org.uk) can be used for general information - Your sub-camp leader - The Information Centre at Chamboree - Prior to Chamboree email bookings@chamboree.org.uk - Chamboree Website: www.chamboree.org.uk