Hani Project Management

8/12/2019 Hani Project Management

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1. Introduction to Project Management (08:30am~10:00am)

2. Process Groups(10:30am~12:30pm)1. Knowledge Areas (01:45pm~02:30pm)

2. Conclusion (02:45pm~04:30pm)

TRAINING SESSION DETAILS


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THINGS TO REMEMBER

PLEASE;ParticipateDo not hesitate to ask questionsDo not talk with each otherTurn off your cell phones


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Introduction to ProjectManagement

Training Session # 01


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A Project is a temporary endeavor

undertaken to create a unique productor service

What is a Project?


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It is the application of knowledge,skills, tools & techniques to meetproject objectives andstakeholders expectations

What is Project Management?


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He is the person assigned by the

performing organization to achievethe project objectives.

Role of a Project Manager


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Knowledge

PerformancePersonal

Attributes of a Project Manager


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Operations are permanent

endeavors & does not terminatewhen current objectives are met

rather it continues

What are Operations


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ACTIVITY


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Difference between Projects Operations

Project

Temporary

Unique

Cross-functional

Involves

uncertainty Led by Project

Manager

Operations

Ongoing

Repetitive

Functional

Day-to-day

Led by General

Manager


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Key Project Management Documents

Project Charter

Project Scope Statement

Work Breakdown Structure

Gantt Chart

Network Diagram

Critical Path Analysis

Earned Value Analysis


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PM

Project Industry


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ProjectLifecycle


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It is a cycle which defines

beginning, intermediate phases

and end of a project. It is generally

industry specific.

Project Life Cycle


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Project Life Cycle (PLC)

Phase 1

InitiationUsers /

Planners

Phase 2

Planning

Designers

Phase 3

ExecutionBuilders /

Implementers

Phase 4

Closure

Users /

Operators

TIME


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Stakeholders are the persons or

organizations who are actively

involved in the project or whoseinterest may be positively or

negatively affected by the

performance/ completion of theproject

Who are Stakeholders?


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Knowledge Areas

Training Session # 02


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Integration ManagementScope Management

Time Management

Cost Management

Quality Management

Human Resource Management

Communications

Risk

Procurement

Knowledge Areas


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Triple Constraints of ProjectManagement

Scope


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Knowledge Areas

Integration Management:

Project Integration Management includes

the processes and activities needed to

identify, define, combine, unify and

coordinate the various processes and project

management activities within the ProjectManagement Group.


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Knowledge Areas

Scope Management:

Project Scope Management includes the

processes required to ensure that the

project includes all the work required, and

only the work required, to complete the

project successfully.


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Work Break Down Structure

Create a comprehensive Work Breakdown

Structure (WBS).

The WBS lists all the;

Phases

Activities

Tasks, & Milestones


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Knowledge Areas

Cost Management:

Project Cost Management includes the

processes involved in estimating, budgeting

and controlling costs so that the project can

be completed within the approved budget.


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Knowledge Areas

Quality Management:

Project Quality Management includes the

processes and activities of the performing

organization that determine quality

policies, objectives and responsibilities so

that the project will satisfy the needs forwhich it was undertaken.


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Knowledge Areas

Human Resource Management:

Project Human Resource Management

includes the processes that organize,

manage and lead the project team.


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Structure


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Knowledge Areas

Communication Management:

Project Communication Management

includes the processes required to ensure

timely and appropriate generation,

collection, distribution, storage, retrieval

and ultimate disposition of projectinformation.


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Knowledge Areas

Risk Management:

Project Risk Management includes the

processes of conducting risk management

planning, identification, analysis, response

planning and monitoring & controlling on a

project.


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ACTIVITY


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Initiation

Planning

Execution

Monitoring & Controlling

Closing

Process Groups


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Process Groups

Planning:

Required to establish the scope of the

project, refine the objectives and define the

course of action required to attain the

objectives that the project was undertaken

to achieve.


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Process Groups

Execution:

Processes performed to complete the work

defined in the project management plan to

satisfy the project specifications.


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Process Groups

Monitoring & Controlling:

Processes required to track, review and

regulate the progress and performance of

the project; identify any areas in which

changes to the plan are required; and

initiate the corresponding changes.


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Process Groups

Closing:

Processes performed to finalize all activities

across all process groups to formally close

the project or phase.


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Perform Work Validate Results

Revise

OK?

Input fromprevious

Process

Output to

next Process

Yes


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ACTIVITY


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Importance of Project Management

Organize your approach

Generates a realistic schedule

Track progress and control your project

Identify where to focus your efforts

Identify problems earlybefore they become

crises Last but not the least SavesTIME & MONEY


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Project Success Depends on

Satisfied Customer

Completion within Budget

Completion within Time


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Large number of Projects fail to deliver

desired benefits as expected.

Common reason to failure;

Project team start building deliverables without

defining the projects scope and objective.

Project roles and responsibilities are unclear.

No targets set

Customer uncertain of project progress or when it is to

be complete

Project Managers must attempt to manage changes,

risks and issues on the fly

Why Project Management?


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ACTIVITY


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Reasons of Project Failure

Scope Creep

Unrealistic Planning & Scheduling

Poor Requirements Gathering Lack of Resources.

Lack of stated Project Goals & Purpose

Poor Risk Management/Analysis

Lack of Communication

P j t M t I tit t


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Project Management Institute


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QUIZ


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Q&A


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