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Information Resources Information Resources for for Senior Administrators Senior Administrators presented by presented by Carol Livingstone Carol Livingstone Division of Management Information Division of Management Information [email protected] [email protected] 333-3551 333-3551

How can we help you?

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Information Resources for Senior Administrators presented by Carol Livingstone Division of Management Information [email protected] 333-3551. How can we help you?. With standard web & paper reports With custom reports With advice on where to find and how to use management data. - PowerPoint PPT Presentation

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Page 1: How can we help you?

Information Resources Information Resources for for

Senior AdministratorsSenior Administrators

presented by presented by Carol Livingstone Carol Livingstone

Division of Management InformationDivision of Management [email protected]@uiuc.edu

333-3551333-3551

Page 2: How can we help you?

With standard web & paper With standard web & paper reportsreports

With custom reportsWith custom reports

With advice on where to find With advice on where to find and and how to use how to use management datamanagement data

How can we help you?How can we help you?

Page 3: How can we help you?

To better manage your unitTo better manage your unit

To know what others know To know what others know about youabout you

To respond to inquiriesTo respond to inquiries

To avoid reinventing the To avoid reinventing the wheelwheel

Why be data-savvy?Why be data-savvy?

Page 4: How can we help you?

““The new source of power The new source of power is not more money into the is not more money into the hands of the few, but more hands of the few, but more information into the hands information into the hands of many.”of many.”

--- John Naisbitt --- John Naisbitt

Page 5: How can we help you?

http://www.dmi.uiuc.eduhttp://www.dmi.uiuc.edu

Set a bookmark today:Set a bookmark today:

Bookmark/AddBookmark/Add

Favorites/Add to favoritesFavorites/Add to favorites

Page 6: How can we help you?

http://www.dmi.uiuc.eduhttp://www.dmi.uiuc.edu

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UIUC Campus ProfileUIUC Campus Profile

Budgets & Budgets & expendituresexpenditures

FTE and headcount FTE and headcount staffstaff

Student enrollmentStudent enrollment

Course enrollments Course enrollments & IUs& IUs

much, much more!much, much more!

Ten years of data summarized Ten years of data summarized by by

department, college, and department, college, and campus:campus:

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UIUC Campus Profile -- UIUC Campus Profile -- UsesUses

Compare your unit to Compare your unit to similar similar

units on campus units on campus

Look at your unit over Look at your unit over timetime

Page 9: How can we help you?
Page 10: How can we help you?

UIUC Campus ProfileUIUC Campus Profile Types of Types of Reports AvailableReports Available

Standard: 287 standard items for Standard: 287 standard items for one unit one unit in HTML formatin HTML format

Customized: Customized: • select from 355 units select from 355 units • select from 365 itemsselect from 365 items• select from 2 formats: select from 2 formats: HTML/ExcelHTML/Excel• select order for yearsselect order for years

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Page 12: How can we help you?

Campus Profile Campus Profile “tricks of the trade”“tricks of the trade”

Units are sorted with academic Units are sorted with academic units first, units first, followed by followed by administrative units.administrative units.

Each item number is a link to the Each item number is a link to the glossaryglossary

Unit names are links to Unit names are links to departmental & departmental & college web college web sitessites

Back key allows you to modify Back key allows you to modify report specs report specs

Excel allows easy data analysis & Excel allows easy data analysis & graphinggraphing

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Campus Profile Campus Profile DrilldownsDrilldownsAny data item that appears to be a Any data item that appears to be a link is drillablelink is drillable

FTE: get staff lists with FTE: get staff lists with appointment infoappointment info

Expenditures: see details by fund Expenditures: see details by fund and accountand account

Students/degrees: counts by Students/degrees: counts by student program, breakouts by student program, breakouts by gender, race/ethnic, residencygender, race/ethnic, residency

IUs: breakout by section and IUs: breakout by section and instructorinstructor

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Information Resources Information Resources for Managing thefor Managing the

Instructional MissionInstructional Mission

Sections, IUs, Instructors by Sections, IUs, Instructors by “Offering” department “Offering” department “Paying” department “Paying” department

“Controlling” department“Controlling” department Data back to Fall, 1987Data back to Fall, 1987 Deals correctly with Deals correctly with renumberings, crosslistings, renumberings, crosslistings, new subject namesnew subject names

Course Information Course Information SystemSystem

Page 16: How can we help you?

Course Information Course Information System Example ReportsSystem Example Reports All courses one yearAll courses one year

All years for one courseAll years for one course

Selected courses and selected Selected courses and selected termsterms

All courses, all years for one All courses, all years for one faculty memberfaculty member

Anomaly reportsAnomaly reports

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Other Information Other Information Resources for Managing Resources for Managing

thetheInstructional MissionInstructional Mission

““Official” 10-day Official” 10-day enrollments by campus, enrollments by campus, college, program, student college, program, student class, residency, class, residency, part-time/full time, ethnic part-time/full time, ethnic & gender breakdowns& gender breakdowns

Student Enrollment Student Enrollment ReportsReports

Consolidated class Consolidated class rostersrosters Section Instructor List & Section Instructor List & RostersRosters

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Information Resources for Information Resources for Managing your Students & Managing your Students &

Tuition RevenueTuition RevenueTuition, Waiver, and Tuition, Waiver, and

Appointments SystemAppointments SystemTuition charges and waivers for Tuition charges and waivers for

undergrads & grad students undergrads & grad students

enrolled in your unit by term. enrolled in your unit by term.

Includes residency, tuition Includes residency, tuition

schedule, range for each studentschedule, range for each student

Excel and HTML outputExcel and HTML output

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Who’s Who at the UI:Who’s Who at the UI:Departments and Executive Departments and Executive

OfficersOfficers List of all departments at List of all departments at

UIUC plusUIUC plus UA offices located in UA offices located in UrbanaUrbana

Unit heads & contact Unit heads & contact

informationinformation

Links to staff directories Links to staff directories

for each unitfor each unit

URLs of each unitURLs of each unit

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Information Resources for Information Resources for “Managing” Your Faculty“Managing” Your Faculty

Campus ProfileCampus Profile Course Information System: Course Information System:

Teaching historiesTeaching histories

Activity Reporting System: Activity Reporting System:

Cost sharing commitmentsCost sharing commitments

Appointments and payment Appointments and payment

summaries from FY89summaries from FY89

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Other Information Other Information ResourcesResources

Available to UnitsAvailable to Units BannerBanner Decision Support:Decision Support: Eddie/Business ObjectsEddie/Business Objects

Standard reportsStandard reports Point & click report Point & click report

generationgeneration Enterprise Data Warehouse Enterprise Data Warehouse

(EDW)(EDW)

(for programmers)(for programmers)

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Questions??

Questions??

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““One figure sometimes One figure sometimes

adds up to a lot”adds up to a lot”

--- Mae West--- Mae West

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Web Systems in Place

•UIUC Campus Profile •Activity Reporting System •Tuition Assessment/Waiver/Appt Reports

•UIUC Departments & Executive Officers

•Student Enrollment Reports •Course information system •Section Instructor List