How to Use Google Docs - Part 3: Google Forms

7/27/2019 How to Use Google Docs - Part 3: Google Forms

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How to Use Google DocsCopyright 2013 TheUltimateDreamVA.wordpress.com 1

Part 3 Google Forms


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2Copyright 2013 TheUltimateDreamVA.wordpress.com

Have you seen Part 1 and part 2?


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I highly recommend that you check out

Part 1 and Part 2 first to betterappreciate Google Forms.


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But if youre really excited to learn

Google Forms now, I still advise you tocheck out Part 1 and Part 2 first.


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Google Forms is a useful tool to help you

Plan events

Send a survey

Give students a quiz Collect other information

in an easy, streamlined way.


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A Google form can be connected to a

Google spreadsheet.


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If a spreadsheet is linked to the form,

responses will automatically be sent tothe spreadsheet.


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Otherwise, users can view them on the

Summary of Responses pageaccessible from the Responses menu.


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There are two ways to create a form:

1) From your Drive2) From a Google Spreadsheet.


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To create a form from your Drive, click

on Create


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Then, Click on Form.


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You will see this.


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Type in the form title here.


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Choose a theme, click on this.


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Themes are a good way to personalize

your form or tailor it to its intendedaudience.


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If youd like to change your theme later,

click on this to display the themes.


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Click on OK


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You will see this.


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The options and toolbar up close.


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Lets create each of the question type.


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Enter the question in this field.


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Enter the help text (optional)


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Click drop-down arrow to choose

question type.


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Click Text


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In Text, respondents provide short

answers like name, email, contactnumber.


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Click this box so that the form cannot be

submitted without the required answer.


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Click on Done.


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The form looks like this now.


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Click on Add item to add a Paragraph

text question type.


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In Paragraph text, respondents

provide longer answers as they need toexplain something.


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You will see this. Type in a sentence that

will require an answer in paragraph

form.


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Help Text is optional


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Click drop-down arrow.


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Click Paragraph text.


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Make this a required question.


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Click on Done.


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We now have 2 question types! Lets add

the third. Click this drop-down arrow.


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Oh, so this is another way to display

question types and other options.

Click Multiple choice.


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In Multiple choice, respondents select

one option from among several.


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Enter your question title.


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Enter your options here.


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Click Add other so that they can enter

their answer that is not in the choices.


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Dont forget to click this box.


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Click on Done.


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Lets add our 4th question type.

Click Add item.


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Enter your question title.

And Help text (optional)


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Click drop-down arrow to choose the

question type.


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In Checkboxes, respondents select as

many options as they would like.


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Type in your options. Here, we will not

include Add other.


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Click the Required Question box


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Click on Done. Or you can click the

Escape button on your keyboard.


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Im sure by now you must have a good

understanding of Google Forms

functionality.


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Since this form is going to be lengthy

and wed like to make it easier for

respondents to fill it out, lets add apage break now.


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Or, click the drop-down arrow, and

choose Page break from the menu.


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Enter Page title and description. Its

optional, though.


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Click on Done.


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We now have a second page!


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Lets just continue to add other question

types to become more familiar withGoogle Forms. Okay?


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Still on the 1stpage, lets add

Choose from a list


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In Choose from a list, respondents

select one option from a dropdownmenu.


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Type in your question title.


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Click the box for Go to page based on

answer.


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Up close


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Type in your options. Notice the menu

that appeared next to every option.

There are four options we can set for


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There are four options we can set for

every option that the respondent may

choose.


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You may select any of the options for

now. We can edit it later, anyway.


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Again, dont forget to make this a

required question.


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Click on Done.

O th 2 d l t dd


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On the 2nd page now, lets add

Scale type of question.


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In Scale, respondents rank

something along a scale of numbers(e.g., from 1 to 5)


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Type in your question title here.

Adj t l Cli k h t


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Adjust scale as necessary. Click here to

display the numbers.


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Type in the label here.


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Click on Done.

Still th 2 d g l t dd


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Still on the 2nd page now, lets add

Grid type of question.


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In Grid, respondents select a point

from a two-dimensional grid.


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Enter your question title here.


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Enter your Row labels.


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Enter your Column labels.


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Make it a required question.


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Click on Done.

Now lets add another question type


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Now lets add another question type.

Click on Date.


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In Date, respondents use a calendar

picker to enter a date.


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Enter your question title here.

You may click Include time to be more


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You may click Include time to be more

specific.


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Click on Done.

See the result? Now lets add the Time


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See the result? Now let s add the Time

question type.


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In Time, respondents select a time

(either a time of day or a duration of

time).


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Type in your question title here.


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Click on Duration.


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Make it a required question.


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Click on Done.


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Were done with creating all question

types. If we want to make changes, we

can do so.

For example, we want to edit the Column


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For example, we want to edit the Column

labels of this question type.

Hover your mouse on this area, youll


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Hover your mouse on this area, you ll

see 3 icons on the upper right corner.

Cli k h il i


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Click on the pencil icon.

Youll see the question in its editable


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You ll see the question in its editable

form.

Dont forget to click on Done to save


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Don t forget to click on Done to save

your revision.

What if you want to duplicate an entire


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What if you want to duplicate an entire

question type? Just click on this.

Youll see the duplicate in editable


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You ll see the duplicate in editable

format. Click on Done.

Want to delete an entire question type

it d t k ?


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coz it doesnt make sense?

Just click on this.

If youd like to divide your form into

ti t k it i t d d


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sections to make it easier to read and

complete, choose Section Header.

It will look like this. Just add it where


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its appropriate.

Y l dd i g


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You can also add image.

This ill appear hen ou click it


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This will appear when you click it.

Dont forget these options that you can


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g p y

enable before sending the form.


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Remember that you can also share a

Google Form in the same manner that

you can share the other 4 Googledocuments.

Now lets view our live form.

Click View live form


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Click View live form.

Or go to View and choose Live Form

This will open in a new tab


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This will open in a new tab.

To send out the form, click on Send


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form button or go to File>Send form.

You will see this


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You will see this.


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We can add a custom message here


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We can add a custom message here.

Wanna send yourself a copy? Or add


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collaborators? Up to you.

Then click on Send


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Then click on Send.

This is how it looks in my email


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This is how it looks in my email.

What if this is not checked?


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What if this is not checked?

This is how it looks in my email. I will


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have to click the link to see the live form.


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Lets say, some respondents have

submitted their forms.

Look at this pop-up message! Now click


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on Choose response destination.

This will appear


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This will appear.

Click this box to automatically create and

send responses to a new spreadsheet for


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send responses to a new spreadsheet for

new forms.

Note that if you choose to store in

Forms youll be able to see a summary


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Forms, you ll be able to see a summary

of all the responses youve received, and

download the responses as a CSV file.

Click on Create for this tutorial.


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Click on Create for this tutorial.

Youll see this briefly. Actually this is the


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Choose response destination button.

Until it turns to View responses. Click it.


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Until it turns to View responses. Click it.

Youll see this open in a new tab.


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You ll see this open in a new tab.


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For form owners and creators, you canedit responses in your spreadsheet (if,

lets say youd like to correct a typo), but

you will not be overriding the originalresponse in Forms.

You can change the destination any time

by clicking on the Responses menu and


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choosing Change response destination.

You can also choose to unlink the form

from the spreadsheet at any given time


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from the spreadsheet at any given time


selecting Unlink form.

The spreadsheet will no longer receive


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The spreadsheet will no longer receive

new responses, but responses willcontinue to be stored in Forms, available

as a real-time summary or as a CSV file.

You can choose to re-link your form to a

spreadsheet at any time with no

responses lost or deleted.


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Youll see this open in a new tab.


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p


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Were done with the first, right?

There are two ways to create a form:

1) From your Drive2) From a Google Spreadsheet.


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Now, lets create a form from a

Google spreadsheet.

Lets say youre working with a newly

created Google spreadsheet


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created Google spreadsheet.

Click on the Insert menu, choose Form.


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This message will appear. (I just

renamed the spreadsheet by the way)


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renamed the spreadsheet, by the way)

Click Add questions here to begin editing

your form


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your form.

This will show.


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After renaming the file, its time to edit

the Form title


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the Form title.

For instance, Contact Me as I want to

embed it on my blog later


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embed it on my blog later.


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Im not going to show it here anymore

coz you know the basics already, but the

items I want to appear are:

Name

Email Address

Message or Comment

Want to customize the Confirmation

Page? Click here to edit the custom


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confirmation message.

Theres a new confirmation message!


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At this point, were also done with thesecond, right?

There are two ways to create a form:1) From your Drive

2) From a Google Spreadsheet.


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Back in the Google spreadsheet

Click on Tools menu, then choose

Notification rules


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Notification rules

You will see this. Now decide on your

rules


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rules.

For me, I will click these boxes.


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Then click on Save.


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Were all set to make the form viewable

on my blog.

Still remember how to embed? Go to File

menu, choose Embed.


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menu, choose Embed.

Does this look familiar?


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Click here and press CTRL+C to copy.


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In your sites dashboard - paste the code

on a new page.


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on a new page.

Click on Publish.


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Click on the image to see the Contact

Form that I just created.


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Form that I just created.
http://theultimatedreamva.wordpress.com/contact-me/


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Youll get better and better at Google

Forms as you use it. As they say,

Practice makes perfect.


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But some say,

Practice makes permanent.


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You must eithermodify your dreams or

modify your skills. Jim Rohn

Documents

How to Use Google Docs - Part 3: Google Forms