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HR Reporting BOXI-HR Update HR Forum June 2011 DEPARTMENT OF BUSINESS AND EMPLOYMENT

HR Reporting BOXI-HR Update

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HR Reporting BOXI-HR Update. HR Forum June 2011. DEPARTMENT OF BUSINESS AND EMPLOYMENT. A BOX (or Store) of Information Data Warehouse Aka reporting or business intelligence SAP’s Business Objects toolset BOXI-HR: NTG HR Reporting Solution. What is a BOXI?. - PowerPoint PPT Presentation

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Page 1: HR Reporting BOXI-HR Update

HR Reporting BOXI-HR Update

HR Forum

June 2011

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Page 2: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

What is a BOXI?

A BOX (or Store) of Information• Data Warehouse

• Aka reporting or business intelligence • SAP’s Business Objects toolset

BOXI-HR: NTG HR Reporting Solution

Page 3: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Nearly there: PIPS/Core HR

• People, position, organisation, salary

Underway: Figtree

• Occupational Health & Safety

• Workers Comp

On Hold pending other projects:

• Recruitment

• Training and qualifications

BOXI-HR: Where are we now?

Page 4: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI-HR Updated Project Plan

A phased approach….

Release 1 • Broad suite of flexible pre-formatted reports• Feedback to improve and refine the reports• Core HR: August OH&S: September

Release 2 • Advanced functionality for power users• Visual and interactive Dashboards• ETA: October

Page 5: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI-HR: Interface

Release 1

• Web based • Familiar windows feel • Easy navigation • Instant access • Self Service • Extract to excel/word/PDF

Page 6: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR: Features

Release 1 Release 2

• Summary views

• Drill to Detail

• Filter and Sort

• Exception Reporting

• Dashboards

• Graphical summaries

• Delivery via email

Page 7: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI-HR: Who will it service?

Release 1 Release 2

DBE HR Reporting Staff Fast delivery, advanced design and a broad set of accessible information.

HR Practitioners Whole of Agency, self service

NT Agency Managers A common set of reports for managing people

Power Users Ability to build reports and query subsets of HR data

Executives and Strategists Executive summaries, graphical display and trending

Page 8: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR – Report Categories

People

• Program / Structure

• Employment flags

• Salary levels

• Length of Service

• Supervisors

• Remote Locality

• Ochre Cards

• Visa Holders

• Security Items

Organisation

• Structure

• Positions

• Occupants

FTE

• Summary trends

• Details

Turnover and Retention

• By demographics

Page 9: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report - FTE

Page 10: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR – Report Categories

Recruitment

• Probations

• Expected Separations

• Temp Contracts

• Temp Transfers (inc HDA)

• New, internal & Rehires

EEO Statistics

• Respondents

• Declarations

Movement• New Starters• Separations• Transfer between agencies• Transfer within agency

Demographics• Age • Classification• Gender• Employment status• Location

Page 11: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report – EEO @ Agency

Page 12: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Sample Dashboards

Page 13: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI HR – Report Categories

Payments• Payday reports• Payment Details• Monthly summaries• Advances/Recoveries

Allowances• Novated Leases• First Aid• HDA• Industry allowance• Other Allowances

Leave• Balances• Utilised Leave• Planned leave• Parental Leave• Long Term Leave• Absenteeism

Overtime

• Summary hours• Details• payments

Page 14: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report - Payday Summary

Payment Type   Jul Aug Sep

Description Number 201001 201002 201003 201004 201005 201006 201007

Salary Payment 1 $44,713.80 $41,143.54 $42,483.97 $42,760.22 $45,432.91 $43,767.10 $40,375.65

Higher Duties Allowance 2 $933.46 $1,027.94 $780.12 $601.07 $671.58 $601.07 $431.96

Leave Loading Payment 3   $2,076.72          

Northern Territory Allowance 4 $121.62 $121.84 $66.63 $66.63 $77.68 $103.44 $103.44

Other Allowance 5 $135.35 $5.15 $5.15 $42.35 $5.15 $5.15 $23.75

Other Allowance - R 5              

Overtime Payment 10              

Rec Leave Fares EBA 95 13              

Non LSL Advance Payment 14              

Recreation Leave In Lieu 16     $5,585.32        

Long Service Leave In Lieu (CHA Only) 17              

Recovery Of Non LSL Advance 19     ($3,869.32)        

Non LSL Separate Payment 20     $3,869.32        

Recreation Leave Absence 21 $4,094.81 $7,780.24 $6,468.60 $6,235.74 $2,776.92 $5,519.55 $6,116.54

Long Service Leave Absence - CHA Only 22             $638.67

GBD Internal Super 27 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65 $1,970.65

External Super Fund 28 $2,562.55 $2,612.70 $2,567.65 $2,555.44 $2,492.01 $2,584.91 $2,374.14

Sep Payment LSL 48              

LSL Recovery 49              

Salary Sacrifice NonFBT Items 64              

Salary Sacrifice Vol Super 65 $191.70 $191.70 $191.70 $191.70 $191.70 $191.70 $191.70

  Totals $54,723.94 $56,930.48 $60,119.79 $54,423.80 $53,618.60 $54,743.57 $52,226.50

Page 15: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

BOXI Draft Report - Leave Balances

Operative Staff            

           Rec Leave Balance Sick Leave Balance

1**DDDDisney

Services

11111111 Daffy P AO7 033 Days 00 Hours 34 Minutes 042 Weeks 0006 Hours 24 Minutes

22222222 Goofy P AO4 085 Days 00 Hours 00 Minutes 029 Weeks 0032 Hours 01 Minutes

33333333 Scrooge P AO4 002 Days 07 Hours 03 Minutes 020 Weeks 0005 Hours 57 Minutes

44444444 Huey P AO5 009 Days 04 Hours 24 Minutes 001 Weeks 0015 Hours 48 Minutes

5555555 Dewy P AO4 037 Days 02 Hours 00 Minutes 001 Weeks 0009 Hours 34 Minutes

66666666 Louie P AO4 034 Days 01 Hours 39 Minutes 006 Weeks 0017 Hours 36 Minutes

77777777 Donald P AO4 031 Days 01 Hours 38 Minutes 003 Weeks 0032 Hours 17 Minutes

88888888 Minnie P AO5 023 Days 00 Hours 39 Minutes 012 Weeks 0014 Hours 02 Minutes

99999999 Micky P AO5 015 Days 00 Hours 00 Minutes 007 Weeks 0001 Hours 49 Minutes

               

Inoperative Staff            

           Rec Leave Balance Sick Leave Balance

1**DDDDisney

Services 1313131313 Snow White P AO4 002 Days 07 Hours 04 Minutes 000 Weeks 0004 Hours 37 Minutes

Page 16: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Project Steps Completed

• Data Warehouse is scoped and designed

• Data Warehouse base is built

• Security Model is built

• 20 years of people/organisation data loaded

• 2 years of payment data loaded

• Nightly PIPS updates built and are being tested

• Universe Builds 95% complete

• Draft reports 80% complete

Page 17: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Project: Next Steps

• Address some data quality issues at source

• Test Security model

• Performance Testing

• Publish Draft Reports for test consumption

• User Acceptance Testing / Feedback

• Publish Production Reports

• Reschedule Power User Testing

• Reschedule Training for power & end users

• Rollout

Page 18: HR Reporting BOXI-HR Update

DEPARTMENT OF BUSINESS AND EMPLOYMENT

Further Questions?

Dale Howard

Director, Corporate Reporting

Shared Services Division

Department of Business and Employment

Ph: 8999 1550