HRMS Brochure

HRMS

HRMS is comprehensive HR & Payroll Management System. This software has been especially designed

for Indian Industry to manage his human resources and improve his Employee’s Skills and Performances.

It is a product that has been designed after a long & extensive research of various types of industries.

Optimized for speed and accuracy, it has been fully tested by running successfully in renowned companies

like...

� Vishal Mega Mart (a well known retail chain of supermarkets in India, having around 25,000

employees over 230 locations

� Omaxe Ltd. (a well known real estate and construction company, having around 2,500 employees

over 100 locations

� Precision Pipes and Profiles Co. Ltd. (company manufacturing genuine spare parts directly for

companies like Maruti Suzuki, Honda, Toyota and General Motors, having around 2000 employees

over 4 locations)…

Platform used by HRMS

� ASP.Net, C#.Net, Java Script & Ajax and VFP 9.0 used as Front-End

� SQL Server 2005 Enterprise Edition used as Back-End

Every application’s performance is based upon its database performance. So, we have used MS SQL Server

for HRMS. Microsoft SQL Server is comprehensive, integrated data management and analysis software that

enables organizations to reliably manage mission-critical information and confidently run today’s

increasingly complex business applications. Microsoft SQL Server is fast, reliable and can handle large

volume of data efficiently.

Minimum System Requirements

� Pentium IV, 1 GB RAM for Server Machine with Windows Server 2003/XP Professional/Vista

� Pentium IV, 512 MB RAM for Client Machines with XP Professional/Vista/98

www.symphonyinfotech.in

Human Resource Management System

Developed by:

HRMS Modules

The HRMS covers almost all the aspects of HR department of an organization.

� Recruitment

� Employee Master

� Training and Evaluation

� Online Leave Requisition and Approval (Optional Module)

� Online Attendance Management (Optional Module)

� Payroll Processing

� P.F/ E.S.I.C Statutory Reports

� Income Tax Calculation Processing

� Full & Final Settlement

� Annual Benefits Processing

� Letters Generation & MIS Reports

� Online Bio-Data Submission (Optional Module)

� Online Income Tax Declaration (Optional Module)

� Employee’s Performance Appraisal (Optional Module)

Detailed Description of Modules

Recruitment

� Vacancy: Departments will generate vacancies by mentioning the number of requirements with

reason. After approval from management, HR Department will generate vacancy code and start the

recruitment procedure.

� Job Applications: The system will allow you to enter details of job applicants upon receipt of a bio-

data. Here you will enter his name, personal details, educational qualifications,

technical/professional qualifications, work experiences etc. By doing this, you will be able to create a

data bank. You can use this data bank in future also.

� Interviews: After the Job Application entered into the system, system will be able to generate the

interview call letters for applicants. Interview schedule will be forwarded to Interviewers by E-

mail.

� Job Offer Letter: After selection of applicants, system will be able to generate and print offer letters

as per the Company formats. You will be able to specify separate formats for different periods.

� Appointment Letter: After offer accepted, system can generate appointment letter. Here you will be

able to specify separate formats for different periods. You may choose to store the copy of generated

appointment letters for future references in the system itself.

� Report Generation: You will be able to generate reports related to recruitment process, such as:

� How many interviews conducted by HR Department in a period

� How many vacancies lying for a post

� List of persons interviewed, selected & rejected

� Etc.



Employee Master

� Employee’s Details: The system will allow you to store the details of the employees, i.e. Name,

Father's/Husband's Name, Designation, Company ,Branch, Department, Location, Date of Joining,

Due Date of Increment, Salary Structure, Annual Benefits, Leave Structure, Photograph of

Employee, Educational Qualification, Technical/Professional Qualification, Previous Work

Experiences, Details of Family Members, Present & Permanent Addresses, Phone Nos., Blood

Group & PAN No. etc.

Training and Evaluation

� Training Schedule: System will be able to set the Training Schedule, Topics, Types, Venue Address

& Phone No., Faculty’s & Attendee’s Details.

� Auto Mail: Auto mail generated to Employees for giving the information regarding the training.

Online Leave Requisition and Approval (Optional Module)

� Online Leave Requisition: Employees can generate online request for a leave and send the mail to

his H.O.D / Senior regarding this leave requisition.

� Online Approval: Senior / H.O.D. will online approve or reject the leave requests, which are

submitted by the Employees.

Online Attendance Management (Optional Module)

� Online Attendance: The Location Head will enter the attendance of his location employees by login

his account. He will enter the monthly attendance i.e. total no. of days present, absent, holidays,

weekly off, leaves taken etc and also adjust EL / CL / SL / SPL according to his balances.

Payroll Processing

� Salary Record Generation: The system will be able to generate salary records for all working

employees in one go. These records can be later edited and deleted. Actual payable days can be

entered manually or can be imported from Excel.

� Monthly Advances & Installments: Processing of monthly advances, loan installments & arrears is

fully taken care.

� Pay Slips and Pay Registers: The system will generate pay slips for employees with option of auto

emailing to employees having email ids. Similarly pay registers can be generated and mailed to

their respective Head of Department in PDF format.

P.F. / E.S.I.C Statutory Reports

� Generate Statutory Reports: The System will generate all necessary statutory reports required by

the PF & ESI departments.



� Generated PF Reports: Employee-wise statement, Form 5, Form 10, Challan, Form 12 A, Monthly

Summary, Location-wise PF in Excel.

� Generated ESIC Reports: Employee-wise statement, Monthly Challan, Form 5-Half yearly Register,

Monthly Summary, Form 7-Register of Employees.

Income Tax Calculation Processing

� Projected Monthly Tax Calculation: The system will calculated projected monthly tax for

employees and store the figure in master records. On Salary Calculation, this amount will be

automatically deducted in employee’s monthly salary record.

� House Rent Allowance: The system will accept HRA Receipts for the employees for calculation of

HRA rebate at the end of the financial year.

� Bonus: The system will accept bonus details for the employees

� Form 12BA: The system will accept details of perquisites paid to employees

� TDS Deposited Details: The system will accept details of tax deposited employee wise, month

wise.

� Form 16A Entry: The system will accept details of Form 16A and do necessary tax calculations. We

will provide yearly support for changes in tax structure.

� Report Generation: You will be able to generate reports related to Income Tax processing, such as:

� TDS Details in Excel

� Income Tax Declaration Form

� E Return in Excel

� Form 12BA

� Form 16A

� Employees left in a period

� Etc

Full & Final Settlement

� Generate Outstanding: The system will generate outstanding for a left employee. The system will

calculate Gratuity, Bonus, Ex-Gratia, Loan Balance etc.

� User Defined: The user can also enter other additions and deductions.

Annual Benefits Processing

� Deposits: Figures for the annual benefits payable to employees will be stored in the employee’s

master record. On salary calculation, this amount will be automatically deposited in employee’s

monthly salary record.

� Billed: Employees will submit bills for the different expenditure heads of annual benefits. The

system will store these figures as amount billed in a month.

� Withdrawal: Employees can withdraw amount from their accumulated annual benefits.



� Report Generation: System will be able to generate reports related to Annual Benefits process, such

as:

� Employee wise Summary of Deposits, Billed, Withdrawal and Balance

� Employee wise Detailed Report

� Amount Payable Report

� Payment Advice Report for Accounts Department

� Annual Benefits Detail in Excel Sheet

� Etc.

Letters Generation & MIS Reports

� Letters Generation: The system can generate different kinds of letters, some of which are

mentioned below:

� Confirmation Letter

� Appointment Letter

� Deputation Letter

� Transfer Letter

� Increment Letter

� Relieving Letter

� Warning Letter

� Re-Designation Letter

� Suspension Letter

� And Others

� MIS Reports: The system can generate different kinds of MIS Reports, some of which are

mentioned below:

� Location-wise Summary

� Employee Contact Details

� Department-wise Employees

� Department-wise Salary for a period

� Items issued to Employees

� Salary Component for a period

� Etc

Online Bio-Data Submission (Optional Module)

� Online Bio Data Submission: The system will generate web pages for the vacancy code, which can

be uploaded to your site. Visitors of the site will be able to apply online and upload their resumes.



Online Income Tax Declaration (Optional Module)

� Online Filling Income Tax Deduction: System will provide the facility to user for filling Income

Tax deductions online.

Online Performance Management System (Optional Module)

� Employee’s Appraisal: This system will allow the user to enter his details such Discussion Points,

My Responsibility and Actual KRA. Any Employee’s Appraisal will be based on the rating which is

given by his four sub-ordinates, i.e. his immediate senior, immediate junior, internal customer (i.e.

any employee to whom he deals from other departments) and HOD. The appraisal will be entered

as ratings, from 0 to 5, 0 means no rating, 1 for Bad, 2 for Fair, 3 for Good, 4 for Better, 5 for Best and

Excellent. The ratings will be given monthly.

� KRA Sheet: Every Employee in an organization is having some job responsibilities. KRA sheet (Key

Results Area) is a fact sheet which is filled by the employee itself. Employee defines his/her

responsibilities and the targets set by the Senior / HOD. Targets can be in form of anything –

Yes/No, True/False, Figures etc. In the end of the month, Employee fills the KRA sheet according to

his actual performance.

� Report Generation: System will be able to generate reports related to Performance Appraisal

processing, such as:

� Printing of Appraisal Sheet

� Printing of KRA Sheet

� List of Employees for those, Appraisal is Pending/Completed in a month

� List of Employees for those, KRA is Pending/Completed in a month

� List of Performance Ratings.

� Etc.

HRMS Features

� Designed with Structure: Group Company, having multiple companies, branches, departments &

locations. � Multi User Environment: Multi user and can have multiple instances running at the same time on a

machine. � Control over User’s Right: Control over user’s rights to access various menu options and Add/

Modify /Delete/View options. Super user can restrict the user to access the particular company,

branch, department or location. � Create Multiple Companies: N numbers of companies can be created. � Create Multiple Departments & Location: N numbers of departments and locations can be created. � Create Multiple PF & ESI Codes: N numbers of PF & ESI location-wise codes can be generated � Capable to Handle Huge Database: Sufficient to handle upto 1,00,000 Employee’s data � Control Setup Capabilities: User can define the setup for Salary, PF, ESI, Bonus, Leave and

Professional Tax Structure.



� Simplified Entry Screen: System will provide the simplified entry screen to users for entering the

multiple data. Full Detail of Employees stored in Database through this Simplified Entry Screen.

Employee’s Details i.e. Emp. Code, Name, Sex, D.O.B., Sex, Father’s Name, Husband’s Name (for

married woman), Designation, Reporting to, Date of Appointment, Date of Confirmation, Date of

Leaving, Date of Increment, Date of Promotion due, PF Applicable?, ESI Applicable?, PF No., ESI

No., Dispensary, Salary Structure, Reimbursement Structure, Job Profile, Photograph, Present and

Permanent Addresses, Religion, References, Qualifications – Educational, Professional, Technical, Relation and date of birth, Blood Group, Height, Weight, Passport No., Items issued to employees

Other Certificate courses, PAN No., Bank Name and Account No., Id Card No., Mobile No.,

Landline Nos., Work Experience, Marital Status, Date of Anniversary, Family Member’s details with

like company’s car or other conveyance, mobile, laptop etc., Emergency Contact Nos., Weekly Off

and Opening Balances of EL,CL,SL for the current year.

� Multiple Options of Attendance: Multiple options to enter monthly attendance of employees

including online entry, excel import and daily attendance entry � Single Short Salary Generation Process: Single shot generation and calculation of employees salary

for a month

� Salary Record Edit & Locked Facility: After generation of salary, salary record can be edited and

locked

� Automatic EL, CL, SL Calculations: Two different modes available for calculations, which are

mentioned below:

� Assign Opening Balance in January and deducts leaves taken every month � Assign Nil Opening Balance, and add eligible leaves and deduct leaves taken every month

� Disbursement of Loans/Advances: Disbursement of Loans/Advances and automatic deduction

facility from the monthly salary � Automatic Calculations of Arrears: Automatic arrears calculation facility against paid salary and

unpaid salary � Monthly Reimbursement Facility: Bills received, amount accumulated & withdraw � Recovery Heads: Miscellaneous recoveries heads available � Full Fledge Income Tax Calculation: Projected Tax for every month, entry of rent receipts,

investments for tax benefits under different sections, generation of Form 16, E Return in Excel � Full & Final Settlement: Full & Final settlement with bonus, ex-gratia & gratuity calculation � Employees Transfer Facility: Employees can be easily transferred from one

company/location/branch / department to another company/location/branch/department � Powerful Search Facility: User can search the employee by entering the employee code, name,

department, location, & company name. � Automatic Generate Employee Code: Automatic generate as well as manually editable employee

code facility. � Power Full Reporting Capabilities – System will provide the power full reporting facility to users

for preview, print, generate PDF & Excel Format of reports � Mailing Facilities: System will provide the mailing facilities of reports to Senior

Employee/Departments Heads � SQL Query Analyzer Facilities: System will provide the SQL Query Analyzer Facilities for instant

user defined reporting



� Define Designation with Level: System will provide the facility to define designations with

mentioning the level and also provide the level-wise reporting � Import Facility from Excel: System will provide the facility to import data from Excel and also

provide the facility to import Employee Master from the SAP generated Excel format � Various Pre-defined Templates of Letters – System will provide the various pre-defined templates

of letter i.e. Offer Letter, Appointment Letter, Confirmation Letter, Extension of Probation,

Deputation, Promotion Letter, Experience Letter, Increment Letter, Suspension Letter, Warning

Letter, Transfer Letter, Re-designation, Relieving Letter and so on.

� Training of Employees – Training Need Identification for Employees, set the training schedule,

venue, faculty detail and so on.

� Appraisal Sheet: System will provide the Employee’s appraisal sheet

� Salary Related Reports: Pay register, pay slips, emailing of pay slips, bank report, location wise

salary summary, company-wise salary summary, advance deducted, salary not generated for

employees

� PF Reports: Employee wise statement, form 5, form 10, Challan, form 12 A, monthly summary,

location- wise PF in Excel

� ESIC Reports: Employee wise statement, monthly Challan, form 5 - half yearly register, monthly

summary, form 7 - register of Employees

� Other Reports: Bonus register, earned leave register

� Reimbursement Reports: Employee reimbursement details, employee reimbursement summary,

amount payable on a date, payment advice to accounts department, emailing of employee

reimbursement summary

� Miscellaneous Reports: Employee master details in excel, salary record details in excel, pay details

of an Employee, leave summary report, employee-wise month-wise leave report, loan report,

monthly advance report, increment report, salary certificate, arrears due/paid report, arrears

outstanding report, leave eligibility report, EL provision, Bonus provision, employee joined and left

in a month summary, full & final done/pending of left employees, employees left in a period

� State-wise Tax Handling Facilities: Professional & Annual Tax handling facilities state-wise � User Definable Facilities: User definable Allowances, Deductions and Reimbursement facilities � Transfer Tracker Facilities: Transfer/Promotion tracker � Miscellaneous Recoveries Head Facilities: System will allow to the user to create different recovery

heads

For a demo or trade enquiry

Call us: 0 9899 53 0014, 011-30539060-61-62

Or SMS “HRMS Demo” to 0 9899 53 0014

Or mail to [email protected] with subject: “HRMS Demo”

For More Information visit our website www.symphonyinfotech.in



Documents

HRMS Brochure