KEICO HUMAN RESOURCE MANAGEMENT SYSTEM

About Hastings Mitratama Founded in 1994, private limited company specializing in the

Communications and Security industry. It is wholly owned and managed by a group of Indonesian professionals with experiences and qualifications from the United States. This together with its extensive local network of contacts and entrepreneurial skills has in time since its establishment, earned the Company a reputation for providing reliable and quality products and services.

The scope of its services ranges from initial consultancy all the way to designing, supplying, installing, commissioning, operation and maintenance of selected systems as well as training of client’s personnel. In this last year or so it has started to branch off into related industries where its skill and specialty has proven essential.

Corporate Philosophy PT. Hastings Mitratama believes that the only possible way to

ensure its future existence is by creating a personal relationship with each and every one of its clients, irrespective of size, and providing quality, timely and cost-effective solutions every time. Customer satisfaction reigns supreme in the Company’s culture and it is to this very ideal that the Company will devote its whole-hearted effort and commitment .The Company prides itself on achieving a high degree of success in this area to date as are demonstrated by its growing

list of satisfied clients.

Business Development In pursuing this business development strategy, the Company is

actively sourcing for international products that have proven reliability and usefulness and have achieved wide market acceptance. As a crucial part of this strategy, it is also seeking to form alliances with foreign partners to introduce new and viable products and services suitable for the Indonesian market.

The Cutting-Edge innovation

Nature of Human Resource Management

Human Resource (HR) ManagementThe design of formal systems in an organization

to ensure effective and efficient use of human talent to accomplish organizational goals.

Source: HR Department Benchmarks and Analysis Survey 2004 (Washington, DC: Bureau of National Affairs, 2004), 21. To purchase this publication and find out more about other BNA HR solutions visit http://hrcenter.bna.com or call 800-372-1033. Used with permission.

1–8

Human Capital

The collective value of the capabilities, knowledge,

skills, life experiences, and motivation of an

organizational workforce.

Core Competency

A unique capability that creates high value and

differentiates an organization from its

competition.

FIGURE 1–4 Business Ethics and HR Management Consequences

FIGURE 1–5 Examples of HR-Related Ethical Misconduct Activities

KEICO Hightech

KEICO Hightech

KEICO Hightech

KEICO HRMS Introduction Human resource management (HRM) is the strategic and consistent

approach to the management of an organization's most valued assets - the people working there who individually and collectively contribute to the achievement of the objectives of the organization.

KEICO HRMS is a brand from korea, and attendance system that provides security systems which already have experience in the field. HRMS system is one software product that aims to improve the optimization and efficiency in carrying out their duties hrd department.

KEICO HRMS IntroductionKEICO HRMS is a comprehensive program to meet the needs of

the department of HRD, and can be tailored to the needs, because we realize that every company has rules and requirements are not the same and are influenced by the size of companies, businesses, activities and number of employees.

KEICO HRMS made with web based technology for intranet and internet. Good flexibility to the system parameters, so it can handle standard changes that may occur, for example the percentage change in tax allowance, child support, employees' social security (JAMSOSTEK) , etc..

Purpose of The HRMS SytemThe application will manage the data with the help of database

system Much of the workload will be reduced after the deployment of system

Scope of The HRMS System

HUMAN RESOURCEMANAGEMENT

SYSTEM

ORGANIZATIONDESIGN

EMPLOYEEADMINISTRATION

TIME MANAGEMENT

PAYROLL ANDTAX MANAGEMENT

COMPENSATION ANDBENEFIT SYSTEM

REIMBURSEMANAGEMENT

APPRISAL COMPETENCY

TRAINING MANAGEMENT

CAREER AND JOBPLANNING

RECRUITMENT ANDSELECTION

BUDGETING SYSTEM

SYSTEMADMINISTRATION

SYSTEM MAINTENENACE

Scope of The HRMS SystemHUMAN RESOURCE MANAGEMENT SYSTEM

ORGANIZATIONDESIGN

EMPLOYEEADMINISTRATION

TIMEMANAGEMENT

PAYROLL ANDTAX

MANAGEMENT

COMPENSATIONAND BENEFIT

SYSTEM

REIMBURSEMANAGEMENT

APPRISALCOMPETENCY

TRAININGMANAGEMENT

CAREER AND JOBPLANNING

RECRUITMENTAND SELECTION

BUDGETINGSYSTEM

SYSTEMADMINISTRATION

SYSTEMMAINTENENACE

ADMINISTRATION PROCESSPLANNING

MAINTENANCE

Start HRMS Applications Logging in to the Human Resources Management System (HRMS) system is just

like opening a secured page on a web site. You enter the URL (Uniform Resource Locator) in your browser window’s address box to access the HRMS Sign In page. You then type in your User ID and password to access the secured application.

Keico HRMS Modules1. ORGANIZATION DESIGN

Organization design can be defined narrowly Organization design may involve strategic decisions The organization design process is often defined in

phases.

2. EMPLOYEE ADMINISTRATION SYSTEM

NEW EMPLOYEE EMPLOYEE DATA

Employee Info

Personal Info

Career & Mistake History

Training History

Rating

ORGANIZATION ANDSTAFFING

EMPLOYEEASSESSMENT

The theoretical discipline is based primarily on the assumption that employees are individuals with varying goals and needs, and as such should not be thought of as basic business resources

Employee Master Training Career Mistake Rating Sick Education Languange Test Result Others Import Emp. Master Export Emp. Master Verify Data PA Employee Table Education Table Languange table Currency Table Religian Table

2. EMPLOYEE ADMINISTRATION SYSTEM

3. TIME MANAGEMENT SYSTEM

TIME ENTRYFROM TIME PUNCH OR

FINGERPRINT

TIME ATTENDANCEPROCESS

TIME TRANSACTIONTIME ATTENDANCE

REPORT

TIME PLANNINGSHIFT AND SCHEDULE

TO PAYROLLCALCULATION

IN - OUT

LATE

OVERTIME

LEAVE

4. PAYROLL AND TAX MANAGEMENT

ALLOWANCE /DEDUCTION

COMPONENTPAYROLL PROCESS

SALARY SLIPSPT REPORT

REPORTS

ATTENDANCETRANSACTION

PPH21 PARAMETERS

ASTEK PARAMETERS

COMPANY PARAMETERS

LOAN TRANSACTION

Attendance Transaction Allowance Transaction Loan Transaction Verify Payroll Salary Calculation Payroll Report

Pph 21 Verify SPT Form Process SPT Form Rollback SPT Form Report

Payroll Tables

5. COMPENSATION AND BENEFIT SYSTEM

LOAN TRANSACTION

BENEFITS TRANSACTION

BENEFITS PROCESS

BENEFITS PARAMETEROWNERSHIP PROGRAM

A benefit plan is designed to address a specific need and is often provided not in the form of cash.Many countries dictate different minimum benefits, such as minimum paid time-off, employer’s pension contribution, sick pay, and more.

6. REIMBURSEMENT MANAGEMENT Reimbursement is the act of compensating someone for an expense. Often, a person is reimbursed for out-of-pocket expenses when the person incurs those expenses through employment or in carrying out duties for another party.

EMPLOYEE CLAIM

BUDGET SYSTEM

PAYROLL SYSTEMCLAIM DECISION MEET ?

DENIED

7. APPRAISAL COMPETENCYCompetencies are identified behaviors, knowledge, skills, and abilities that directly and positively impact the success of employees and the organization.

What are the benefits of a competency-based performance appraisal system?• Helps improve individual job performance • Promotes employee training and development • Focuses on agency goals • Encourages teamwork in promoting cooperation •I mproves ability to hire better qualified employees

PERFORMANCE GOAL

COMPETENCIES

APPRAISAL PROCESS

PERFORMANCEQUALIFICATIONS

DEVELOPMENT PLAN

APPRAISAL REPORT

8. TRAINING MANAGEMENT

Management training includes courses and workshops that prepare managers to face the wide array of challenges involved in supervising people and managing systems.

• centralize and automate administration• use self-service and self-guided services• assemble and deliver learning content rapidly• Consolidate training initiatives on a scalable web-based platform• Support portability and standards• personalize content and enable knowledge reuse.

RESULTAPPRAISAL REPORT

TRAINING PLANNING

BUSINESS EVENT /INCREASED PRODUCT

TRAINING PROCESS

EVALUATION

9. CAREER AND JOB PLANNING

The job planning and execution functions allow you to schedule work list tasks to be executed automatically. For example, you can predefine the selection criteria for a work list task and save it under a variant name. You can then instruct the system to execute the job automatically at regular, predefined intervals

CAREER PLANNING

JOB PLANNING

COMPETENCY

APPRAISAL SYSTEM

PERSONNEL CARIEER

TRAINING EVENT

10. RECRUITMENT AND SELECTION

Personnel selection is the process used to hire (or, less commonly, promote) individuals. Although the term can apply to all aspects of the process (recruitment, selection, hiring, acculturation, etc.) the most common meaning focuses on the selection of workers.

WORKFORCE NEED VACANCY DATA COMPLETENESSSELECTION AND

ASSESSMENT

MEET ?

HIRE APPLICANTTRAINING SYSTEM

N

Y

11. SYSTEM ADMINISTRATIONA system administrator, systems administrator, or sysadmin, is a person employed to maintain and operate a computer system and/or network. System administrators may be members of an information technology (IT) or Electronics and Communication Engineering department.

SETUP ACCOUNTSINFORMATION DATA

SETUP

COMPLETE

VERIFY DATA

TABLE INF

EMPLOYEE INF

COMPANY INF

DATABASE SETUP

O/S SETUP

INITIAL ROLE SETUP

COMPANY ROLE

GOVERMENT ROLE

FINISH

N

Y

12. SYSTEM MAINTENANCESoftware maintenance in software engineering is the modification of a software product after delivery to correct faults, to improve performance or other attributes.

SYSTEM MAINTENANCE

DATA BACKUP DATA RESTORECOMPACT &

REPAIREXPORT/

IMPORT DATA

TECHNICAL REQUIREMENTSystem ArchitecturesThe PHP development environment that we have devised was created by taking a set of sample programs which we had assembled for a previous language and rewriting them in PHP.To be based on the 3 Tier Architecture so that the logic for the presentation layer, the business layer and the data access layer would be contained within separate components. This architecture allows the code within any one of the layers to be changed without affecting any of the other layers.

TechnologyThe following list of information system used :Server database : My-SQL ServerServer application : XAMPP – Apache serverMinimum bandwith : 100Mb – 1000MbOperating system : MS Windows XP - 7 / OS LinuxBrowser : Mozilla Firefox / IE ExplorerReporting engine : Adobe reader, Graphics

Software RequirementServer database software : MS Windows XP – 7 OS / OS Linux

XAMPP 1.7.2 MySQL version: 5.1.37 Adobe reader 7 Mozilla firefox

Server application software : MS Windows XP – 7 OS / OS Linux XAMPP 1.7.2 Apache/2.2.12

PHP 5.3.0 Adobe reader 7 Mozilla firefox

Client software : MS Windows XP – 7 OS / OS Linux Mozilla Firefox / IE Explorer Adobe reader 7 MS-Excel (optional)

TECHNICAL REQUIREMENT

System PerformanceAs the operation of PHP architecture programming, the running process of request at the server application, so that the client receives the html files which transfer with less of data rates of bandwith networking and Keico HRMS can run fast and quick response.

Maintainabilitybecause the system used is based php web programming, so if there are software maintenance is only performed on the server only, does not require treatment and the client upadate.

Database SecurityFor some of the things that are considered important, the data in the database do the encryption to prevent data misuse.To use the user's password with the password database distinguished.The data can be set for use by all users is set at the application level as described in the chapter 12 system administration.

Application SecurityDefining user access rights must have super admin can set permissions by group to facilitate the setting.The program can restrict access to data delete, edit, add, view only.Manager can view the information subordinates to inspect or monitor attendance data directly.Employees can also view and change your personal information as far as it is allowed by regulation.Use of this web application is made very easy and integrated inter-module

Multi UsersThe Web Based Keico HRMS application allows program running on multi users withaut the constraint.